PMIS Manager
AECOM
مجموع سنوات الخبرة :27 years, 8 أشهر
Currently, working with a fully integrated global infrastructure company providing Program Management Consultancy (PMC) services on mega NEOM City program. Part of the NEOM Regional Team. My task is to supervise and control of 8 Regions Neom Bay, Neom Bay Airport Domestic, Megna, Neom Zero, Shusha Island, Trojena, Neom Airport Int'l, Sindalah Island for information management, including:
-Develop KPIs and reporting, document statistics reports and information system analysis.
-Develop workload analysis of document control team to meet Region proojects requirements. Plan for re-assignment, growth, and reduction of work group as project requirement change.
-Review of current Document Management and Communication Management Plan, Procedures and work process and propose changes to improve efficiency and control.
-Interview and hiring of document control staff to meet Project and Client requirement. Provide training and deployment and performance assessment.
-Keep track on the mandatory requirements as per the procedures, plans and processes are met.
-Update distribution matrix for Engineering Design and Construction Document review and create/modify workflows according to the matrix new changes.
-Develop work processes for various systems and add new contracts, work orders and assurance of Aconex configurations according to the WBS and asset coding system.
-Extract information from Aconex to compile various status reports.
-Work with Data Engineers and SMEs to develop dashboards and KPIs for all regions.
-Oversee and task assignment to 8 Regional teams and provide guidance to solve complex issues.
Program Management Company provides a solution-based approach to deliver infrastructure, hospitality, building and entertainment programs across Kingdom. Currently involved in multi-discipline projects of Infrastructure, Hyper Luxury Private Resort, Villas, Palaces, Desert Resort, Hotels, International Summit Center, Entertainment, 1000 key resort, champion golf course, a planetarium, an adventure center, an amphitheater, a hilltop retreat, water park, royal stables and pasture, a wadi wild-horses area and an infrastructure/utilities hub.
•Managing multiple mega projects.
•Establish and manage an effective Document Control teams to provide support on various Programs/Projects.
•Provide technical leadership and guidance to the Document Control teams.
•Directly liaise with the Client, PMO, PMC, Contractor and stakeholders who are involved in the Program/Project to identify document control requirements.
•Manage required resources & competencies of the Document control teams including recruiting and retention of personnel.
•Effectively work with Department Heads to implement Aconex and track compliance.
•Lead the implementation of Aconex as per Program/Project and Client Requirements, manage access control, invitations to new organizations and users.
•Setup Aconex configurations, Workflows and finalize, implement and compliance of Document Management Procedure, review and approval process.
•Migrate existing data and documents from other EDMS into new Aconex system and training sessions.
•Contribute for the improvement of document control systems, control processes and procedures.
•Provide advice and obtain agreement on appropriate document management system for the size and complexity.
•Lead and manage the group, motivate them and manage their performance.
•Establish/Implement Plans, Procedures, Guidelines, EDMS system for new Awarded Programs and Projects.
•Prepare Distribution Matrix.
•Collate information and produce Aconex reports.
Parson is PMCM for mega infrastructure program King Abdullah Financial District (KAFD), Riyadh the new economic and cultural capital of ME. The project consists of 59 towers in an area of 1.6 million square meters. It will provide more than 3 million square meters of space for various uses, 62, 000 parking spaces and accommodation for 12, 000 residents including Skywalk, Attractors, Mono rail, Wadi, Mosque, Plaza, Five Star hotels, Sub-terranean Road and Financial Plaza.
• Set up PDDM systems incorporating lessons learned from previous projects, specify system requirements.
• Develop and implement Document Distribution Matrix for the Program for incoming and outgoing technical documents from Contractors, Consultants and Client.
• Implement strict adherence of Document Management Procedures. Prepare work processes, system and user guides, job notes and work instructions in accordance with Client requirements and company, project approved tools and procedures.
• Control of MDR and produce weekly Document Status Report.
• Quality check of submitted documents and their compliance to Procedures. Having the right to reject incorrect submissions of documents from/to Contractors, Design Consultants and Supervision Consultants with detailed instructions of how to correct documents and proceed them.
• Manage Running Document Control department (9 persons) with time management and quality assurance of the team’s activities.
• Manage document issue and distribution of project deliverables, RFIs, technical query requests, correspondence, QC, Engineering and Commercial documents, company responses to client comments and subcontractor documentation.
• Communicate with Client DC Management to achieve common decisions
LB is PMOC of Madinah Region Development Authority (MRDA) to manage mega infrastructure Program for Medina Region including, infrastructure of city, city planning and traffic studies, building and facilities, highways, social development projects, water supply and transport, parks landscapes, public transport program including BRT, metro, entertainment areas and facilities.
• Develop, review and implement document control procedure, processes and policies.
• Implementation of Program EDMS Aconex and appropriate tools including information security and access control.
• Coordination with GIS & BIM modelers, Urban Planners for data collaboration and information sharing.
• Provide training, guidelines to PMCM(s) for DMS, process, procedures and use of the EDMS. Preparation of the user guide.
• Create, define and execute specific documentation requirements, which includes expedites, receiving, classifying, recording, indexing, distribution, revision control, storing and retrieving of information, data or records on any medium throughout the Program duration.
• Expedite review, signature approval, and release of internally and externally produced documents.
• Define and execute electronic workflows and notices for Program technical documents on collaboration portal and internal reviews.
• Coordinate with other stakeholders and PMCMs for contract deliverables and ensure the accuracy and timely submission.
• Follow up with Client and other stakeholders for the submission, review and approval of engineering/commercial and vendor documents.
• Provide training/assistance to Aconex users and perform administrator duties.
• Coordinate with Technical Director and Commercial Director to solve engineering and commercial issues with Client and Contractors.
• Custody and control of Program confidential documents and technical information from various stakeholders.
• Develop Program Document Control work process and review cycle flow charts.
• Implementation project records retention and archival and map project close out activities.
Responsible for multiple capital projects including Roads, hospitals, housing, malls and metro line.
• Maintain and apply the Project Master Document Register (MDR) and Document Distribution Matrix (DDM).
• Record incoming documents and tracks responses and manage external engagements.
• Monitor schedule of tasking, correspondence, and project briefs, to improve coordination and reduce response times.
• Maintain project schedules and coordinates calendars to accommodate program/project review meetings.
• Issue document numbers per applicable Document Numbering Specification.
• Support and assure execution of information and handover to Operations (or other specified recipients)
• Work closely with Contractor Document Delivery Lead to ensure they are delivering information that meets or exceeds company standards.
• Deliver efficient, effective and secure management of drawings and documents that includes document capture, handling, coding, updating and distribution.
• Create and track complex statuses, updates, interactions and inter-dependence across multiple infrastructure projects and teams working on various projects such as metro, highways, housing, malls and hospitals.
• Construct easy-to-digest snapshots, project schedules, dashboards, metrics and milestone status in various forms.
• Provide information and technical support for the preparation, coordination, undertaking, and post evaluation of Program Management reviews, conferences and technical reviews.
• Prepare, and review technical reports, presentations, briefings, documentation, and product roadmaps in addition to providing recommendations and support to complete product-specific correspondence
Worked with LB, PMOC of Madinah Region Development Authority (MRDA) to manage mega infrastructure Program for Medina Region including, infrastructure of city, city planning and traffic studies, building and facilities, highways, social development projects, landscapes, public transport program including metro, bus, entertainment areas and facilities.
• Develop/review and implement document control procedure, processes and policies.
• Implementation of Program EDMS- ProjectWise / SharePoint and appropriate tools including information security and access control.
• Provide training/guidelines to PMCM(s) for DMS, process, procedures and use of the EDMS. Preparation of the user guide.
• Create, define and execute specific documentation requirements, which includes expedites, receiving, classifying, recording, indexing, distribution, revision control, storing and retrieving of information or records on any medium throughout the Program duration.
• Expedite review, signature approval, and release of internally produced documents.
• Define and execute electronic workflows and notices for Program technical documents on collaboration portal and internal reviews.
• Coordinate with other stake holders and PMCMs for contract deliverables and ensure the accuracy and timely submission.
• Follow up with Client and other stake holders for the submission, review and approval of engineering/commercial and vendor documents.
• Provide training/assistance to ProjectWise users and perform administrator duties.
• Coordinate with Technical Director and Commercial Director to solve engineering and commercial issues with Client and Contractors.
• Custody and control of Program confidential documents and technical information from various stakeholders.
Have worked with Fluor at SADARA Project (US$18billion), Jubail, Saudi Arabia. SADARA is a joint venture of ARAMCO and DOW, construction of world largest petrochemical complex.
• Responsible for issuing drawings, specifications and other engineering and vendor data of the project. Define and execute specific documentation requirements, which includes expedites, receiving, classifying, recording, indexing, revision control, distribution, storing and retrieving of information or records on any medium thru ProArc.
• Responsible for electronic receipt, recording, tracking reporting, and disposition of related documents in a timely manner.
• Communicate the project status utilizing the project's system or Company database/ProArc.
• Expedite review, signature approval, and release of contractor, vendor and internally produced project documents.
• Responsible for the receipt & processing of all incoming vendor data from corporate office and forwarding to respective construction contractors.
• Managing a centralized electronic collaborative work area for Project Engineering, 3rd Party contractors and vendors. Lead Document/Information Management Team. Control, capture and issue of documents transmittals including the appropriate distribution matrices.
• Responsible for compliance dictated by client regarding maintenance of related documentation.
• Performs complex PDDM duties and analytic tasks (if required); demonstrates problem solving.
• Providing to the Engineering team all updated IFC drawings distribution by disciple.
• Custody and control of Isometrics drawings, PIDs, drawings (all discipline), Method Statements, Project Specifications, RFI/Technical Sites Queries, MDS, CDT, DCN and Manufacturer Record Books etc.
In charge of multiple site-document control centers for Marafiq projects.
• Supervise filing and routing all project documents according to the relevant procedures including transmittals, correspondence, technical queries, drawings and specifications. Management of the Project Document Control database and the related filing plan.
• Improve and enhance the project procedures related to Document Control.
• Utilizes the standard Electronic Document Management Systems (EDMS), to register, control distribute, and transmit design documentation received from Project Administration.
• Set up site office Document Control and maintain document filing and storage requirements.
• Maintaining of the weekly report data of document logs and approvals.
• Update all transmittals containing documents requiring approval to be updated as and when the approval is received.
• To receive and log of all incoming letters / transmittals, controlled/uncontrolled documents
• Represent document control focal point for documentation deliverables.
• Input all Controlled documents, drawings & specification into the Computer system and ensure that all superseded documents are retrieved and archive properly.
• Improve and enhance the project procedures related to Document Control.
• Monitor contractor’s compliance with Marafiq quality standards for drawings, revision numbering, title block requirements and document turnover.
Have worked on Chevron Phillips Project, Al-Jubail, KSA for the construction of new EB/SM, Ethylene, Polymer and EB Styrene Units (US$ 4.5 billion and US$2.5).
• Overall responsibility to develop, manage and maintain the Document Control system for the projects.
• Implement Company’s corporate Document Control policies, procedures and process.
• Responsible for the receipt & processing of all incoming vendor data from corporate office and forwarding to respective construction contractors.
• Detailed knowledge of corporate document numbering procedure and application of same during new document number assignment to project engineering documents. Conducted regular validations & checks according to client specification.
• Update documents from the previous revisions to the latest revision from our files as well in database program according to the company procedures.
• Report to and assist the FEM (Field Engineering Manager) with the set up & managing of day to day work activity of document control in accordance with approved procedures.
• Follow up internal external deadlines. Manage Engineering, Contractors’, Suppliers, Vendor data and Administrative documentations.
• Responsible for managing construction related documentation processing in accordance with the filed project procedure.
• Resolve conflicts between departments regarding control of the quality and assure the proper flow of information through eliminating unnecessary activity, changing present forms, and adding new forms and work flow necessary for the activities.
• Point of contact for coordinating, recording, and closing of punch lists between construction and commissioning. Coordinate the task completion and punch list management, tracking and updating the master punch list database.
• Closely worked with Turnover coordinator during the project turnover process to the client. Involve in commissioning and pre-comm. activities.
• Establish and maintain a proven quality document control system. Set up an electronic data management system to suit the Project requirements.
• Number and scan project documents into SharePoint, closely with project engineering in support of the project activities.
• Ensure the issued copies being used by the recipient person is the current revision and to collect any superseded documents and replace it with the latest issues. Receipt and respond all Engineering, QC and Construction documents.
• Develop and maintain effective system for Mechanical Completion, System Turnover, commissioning and pre-commissioning packages.
• Ensure safekeeping and maintenance of technical records and master general correspondence documents.
• Provide proper document numbering for all documents produced. Support the team and proposes alternative courses of action, wherever possible, to facilitate efficient progress. Package archive documents that require offsite storage by retention period.
• Performed Project Closeout/Demobilization according to company records management policy.
Worked with Chiyoda-Foster Wheeler at construction of new Train 3, adjacent to existing trains 1 & 2 Oman LNG Plant at Qalhat near Sur, Sultanate of Oman.
•Report to Chief Document Controller.
•Ensure that all documents are correctly produced & distributed for review.
•Prepare transmittal to release drawings and technical documents.
•Ensure proper implementation of document control procedure.
•Scan documents in order to publish an electronic version of all documents physically filed.
•Maintain and custody of Master files for drawings and specifications.
•Distribute documents according to the Document Control Matrix
•Provided detailed quality checks on incoming and outgoing documentation.
•Custody/operation and maintain all photocopiers on the project.
•Handle confidential documents and perform Technical Writer/ Assistant duties as and when assigned by the CDC.
Receive & issue of Technical Data, Reports, Schedules, Manpower & Equipment Schedule, Drawings, Weekly and Monthly Progress Reports.
•Keep track of all Incoming/Outgoing technical documents and filing system according to the project procedure.
•Provide standard and construction drawing to site and contract personnel.
•Input drawings and documents in data base.
•Issue Request for Proposal (RFP) Technical Data, Contract Modifications, Site Instructions to contractors.
•Issue reference numbers for outgoing documents.
•Prepare of Bid Tabulation & maintain all confidential bid documents and log Site Instructions & PCA's in Contract Management System.
•Keep track on approvals of Site Instructions and Contract Modifications under process.
Worked with B&R at Sadaf Expansion Project, Al-Jubail, Saudi Arabia. Expansion of CA/EDC, Styrene, Ethylene and plant utilities, and construction of a new MTBE unit.
•Handle all responsibilities of the department in the absence of the Supervisor.
•Responsibilities included preparation of Bid Packages, handling/Control of revisions of specifications, drawings and aperture cards.
•Maintain master files of commercial and technical portions of contracts.
•Issue drawings, technical and vendor data to subcontractors.
•Arrange documentation and organize project files for Document Control Department.
•Holding controlled copies of Project Procedure Manuals and issuance of changes and revision.
•Design project standard forms, computerization, and forms utilization training.
•Receive and issue technical documents, such as purchase orders, drawings Indexes and vendor data, vendor drawings and expediting reports and comply with the distribution matrix.
•Have very good experience of operating XEROX copier machines and drawing printing equipments.