Logistics / Sales Coordinator
Abu Dhabi Vegetable Oil Company LLC
Total years of experience :22 years, 7 Months
• Prepares Sales Invoices on timely basis, raises debit/credit notes on customers.
• Attending of telephone calls, customers enquiry and provide sales quotations if required.
• Performing customers account reconciliations and resolving internal and external queries and ensure credit policy is maintained.
• Receives and reviews financial terms of all sales contracts and ensures invoices are raised and payments are received as per the terms.
• Updates the sales data, product movement register and payment receipt details.
• Prepare statement of account of the customers regularly.
• Posting of payment collections in SAP-ERP System.
• Performing journal entries of company expenses, advertising and promotional expenses.
• Prepares monthly sales reports, stock statements, delivery details and verifies that the sales forecasts reflect the actual and current invoices.
• Follow up the account receivables from the customers.
• Audit the condition of all shipment goods and ensure that shipments are loaded properly in the truck and leave on time with all necessary documentation is included.
• Ensure that all materials received are properly inspected prior to acceptance; ensuring that specifications are confirmed with the laboratory technician so that all accepted materials are as per contract specifications.
• Confirming with the production Dept. and purchasing officer availability of packaging materials before any production sequence is started; otherwise purchasing officer procures more required materials.
• Ensure packaging goods and supplies are organized and proper inventory is maintained and notify materials manager of low stock.
• Prepares monthly reports address to accounts with regards packaging materials received, consumed, damaged and closing balance as well as finished products; received, released, damaged/returned from customers and closing balance.
• Perform in house audits and inventory counts on finished goods and components to verify electronic inventory.
• Closely monitoring and recording the expiration dates of stocked goods/materials.
• Responsible for the warehousing system, i.e. organizing the proper storing of materials.
• Communicate company policies and procedures to the staff and enforce safety regulations.
• Providing back-up support during month end and year end.
Projects and Achievements:
• Design and established Microsoft Access application base on the routine works of the warehouse.
• Reduced inventory discrepancies annually by developing tracking system.
• Dispatching finished goods for local distributions/supplies and for exports products.
• Releasing of materials from warehouse as per requisitions.
• Receive and store incoming returned packages from customers.
• Identify and segregate damaged packages.
• Keeping warehouse records, i.e. issue notes, receipt, note of damaged, expired goods, rejected and returned materials.
• Driving light duty forklift.
• Encoding the sugar and molasses analysis of first party (miller) and second party (sugarcane planters) - computerized system.
• Taking hourly quantity of sugarcane milled.
• Preparing daily and weekly reports (sugarcane milled per day and sugar and molasses produces per day).
• Involved in weekly physical stock taking of all raw materials.
