Front Office Executive
Mace Macro International Limited
Total years of experience :7 years, 4 Months
• Communicating with transport cargos and ensuring deliveries of the products.
• Preparing invoices, packing lists, and chamber customs documents before exporting products.
• Audit freight cost and coordinating with forwarder.
• Preparing LPOs and business letters if needed.
• Checking and transferring stocks through system.
• Evaluating invoices before processing payments.
• Creating reports and figures using computer software (Microsoft Outlook, Word, PowerPoint Excel & Winsoft).
• Communicating between suppliers, manufacturers, customs and prospect customers.
• Identifying future suppliers with quality products and building harmonious relationship with them.
• Negotiating and confirming contracts, checking the status of the contract and evaluating the quality of the purchased products.
• Process payments and invoices accordingly.
• Coordinating with forwarders to ensure the transportation of the products.
• Receive shipments and ensure both quality and quantity.
• Preparing delivery orders and transport bills for both domestic and international orders.
• Answering and directing phone calls.
• Preparing conference room and necessary materials needed for the meetings.
• Keeping contract files for future references.
• Maintains supplies inventory by checking stock to determine inventory level; verifying receipt of supplies; and anticipating needed supplies.
• Contributes team effort by accomplishing tasks needed for the improvement of the department.
• Assisting students in their daily computer needs.
• Filing papers and documents.
• Answer telephone enquiries from different departments, attend to visitors and assist other staff in using computer laboratory.
• Operate a range of office machines such as photocopiers, computers and faxes.
• Writing reports, business letters, invitations and other related paperwork needed by the department.
• Ensuring that students as well as the teachers are effective users of ideas and information.
• Empowering students to be critical thinkers, keen readers and ethical users of information.
• Collaboratively working with the administration to provide the students quality education.
• Participating in arrangements within an agreed national framework for the appraisal of students’ performance.
• Promoting general progress and well-being of individual students, groups of students or class.
• Providing guidance and advice to students on educational and social matters and on their education and future careers.