Finance and Administrative Assistant
B&S World Supply
Total years of experience :0 years, 0 Months
Preparing order intake form and forwarded to the warehouse once proforma is approved by
the client.
• Inbounding the goods to the system once internal invoice received from the warehouse.
• Preparing sales order and allocating the goods to the system.
• Prepare, verify, and process invoices and posting documents in ERP system
• Maintain a filling system for all financial files and information.
• Ensure the confidentiality and security of all financial files and information.
• Booking of goods and purchase invoice.
• Sending information to the client for the updates of their goods.
• Sending reminder to the client for their outstanding invoices.
• Updating the documents depends on client’s request.
• Ensuring that all documents needed are well prepared before sending to the client.
• Preparing the sales overview per week.
• Preparing the weekly report (Comparison of two Business Units)
• Perform other related duties as required.
Compiles and analyzes financial information, review trends, budget, and reasonability to
prepare entries to general ledger accounts and documenting business transactions.
• Distribute monthly revenue reports for departments and answers management’s questions
regarding financial results.
• Maintain monthly balance sheet reconciliation.
• Maintain files and reports outlining divisions’ financial results and other necessary backups.
• Prepare reports required for financial audits and management as needed.
• Maintains, verifies and posts the General Ledger accounts to ensure accurate and timely
processing.
Accumulates and reports weekly operational data to senior management
• Overall recording and analyzing of various accounts, as stated above, to ensure integrity and
accuracy of entries into accounts.
• Researches and resolves discrepancies, as necessary and maintains accounting files.
• Compiles budgets, cash flow forecast, and financial management reports on monthly and ad
hoc basis
• Other ad hoc duties and reports as requested by the management
Check and scrutinize invoices for accuracy.
• Service and attend staff meetings;
• Maintains computerized databases of the company’s service providers, contacts with banks,
suppliers etc.
• Establish and maintain filing systems as appropriate.
• Perform general clerical cum administration support including mail-outs, photocopying, filing,
etc.
• Assist and deputize on behalf of the finance manager.
courses: Bookkeeping Entrepreneurs Accounting Academy Makati City
