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Rochelle Kelly Trinidad, Senior Team Assistant

Rochelle Kelly Trinidad

Senior Team Assistant·Siemens

United Arab Emirates

Diploma, Simplified Accounting for Entrepreneurs

Work experience

Total years of experience: 22 years, 11 months

Senior Team Assistant

August 2014 - Present

Siemens

Dubai, United Arab Emirates

August 2014 - Present

• Provides secretarial and administrative support to Senior Executives, Project Managers and Project Team Members to ensure the smooth running of the department.
• Coordinates and processes wide range of domestic and international travel arrangements, business itineraries, visa processing, meetings for the management and team.
• Prepares expense claim reports on behalf of senior executives, project managers and team members ensuring accurate submission for timely reimbursement.
• Manages outlook scheduling, planning meetings and creating/proofreading business correspondences.
• Assisted new employees on their onboarding procedures such as communicating new policies, assisting in getting residence visa and ordering the IT software/hardware and accesses they need to start working.
• Carry out clerical / administrative duties including but not limited to filing, typing, data input, archiving and retrieving data to support the operational activities of the division.
• Tracks and maintains designated conference rooms schedules for availability and efficient use of resources using Desk4u application.
• Plans the acquisition and inventory maintenance of supplies and materials.

Company industry:
Oil & Gas
Job role:
Administration

Admin Team Leader

April 2007 - August 2014

Equinox International

Dubai, United Arab Emirates

April 2007 - August 2014

Administration
• Acted as Management Representative (MR) for ISO 9001:2008 Certification Audits.
• Upgraded all office records filing system per ISO 9001-2008 standards.
• Arrange business travels for the CEO, senior managers and employees of the company (ticket/hotel booking and visa processing).
• Administer lists and status of the company’s clients & projects in database (MindSalt System).
• Maintain records (hard & soft copies) of all business documents.

Accounts
• Check & verify invoice statuses on GSCF's website - invoices portal for all the items ordered through Cisco website.
• Prepare monthly Wage Protection System (WPS) form to be submitted to the bank for the employees’ monthly salaries.
• Administer the preparing of payroll sheet for all the Dubai and Cairo employees.
• In-charge of the calculation of the separation pays for the employees.
• Support in preparing and sending out invoices to clients and following up with the collection of overdue invoices.
• Assigned to work temporarily (2 months) in Egypt to assess the invoicing and delivery status of the major projects of Equinox Egypt offices for year 2010.

Procurement & Logistics
• Manage entire ordering process: Facilitate in preparing and issuing of quotations & delivery notes to clients / Collating RFQs and sending out purchase orders to suppliers / Liaise with suppliers for delivery status and lead times.
• Prepare bi-weekly report of all the orders placed through Cisco website - monitor shipment until delivered & keep records of all shipping documents ad invoices that are provided to the Sales, Operations & Finance Department.
• Administered company’s market online business through Tejari website.

Company industry:
IT Services
Job role:
Administration

Accounts Analyst

February 2005 - February 2007

JG Summit Holdings, Inc. (JGSHI)

Philippines

February 2005 - February 2007

• Assisted the Accounts Managers in preparing summary report of all overdue premiums and reconciling it against the records of all the insurance providers.
• Monitored and collected insurance premium dues from JGSHI’s business units.
• Maintained organized filing & systematic registry for all the outstanding and paid accounts for all insurance lines handled.
• Encoded check payments details in the Oracle powered system (Integrated Insurance Brokerage System).
• Calculated Statement of Premium Payables in order to collect premium payments and insurance commission.

Company industry:
Other Business Support Services
Job role:
Accounting and Auditing

Customer Care Team Officer-In-Charge

June 2003 - January 2005

Sykes Asia, Inc

Philippines

June 2003 - January 2005

• Provided effective and timely resolution for homeowner’s inquiries about their home mortgage, particularly with payment confirmation, escrow information, tax and insurance disbursements, legal matters pertaining to their property, and other technical issues regarding their home mortgage.
• Processed requests and work orders for customers to facilitate research and processing of various concerns regarding the maintenance of their loan.
• Utilized multiple call center support applications to efficiently assist customers and agents.
• Guided colleagues in providing accurate and precise responses to homeowners.

Company industry:
Call Centers & Customer Care Outsourcing
Job role:
Customer Service and Call Center

Education

University of the Philippines Open University

November 2013

November 2013

Diploma, Simplified Accounting for Entrepreneurs

Philippines

Non-Formal Course in Simplified Accounting for Entrepreneurs July -November 2013

Pamantasan ng Lungsod ng Manila

April 2003

April 2003

Bachelor's degree, Banking & Finance

Philippines

GPA (percentage): 90%

GPA (percentage): 90%

Graduated with Latin Honors (Cum Laude)

Skills

Procurement
Expert
Procurement
Expert
Administration
Expert
Administration
Expert
Microsoft Office
Expert
Microsoft Office
Expert
Invoice Processing
Expert
Invoice Processing
Expert
Accounting
Expert
Accounting
Expert
MS Office (Word, Excel & PowerPoint)
Expert
MS Office (Word, Excel & PowerPoint)
Expert
Procurement
Expert
Procurement
Expert
Administration
Expert
Administration
Expert
Microsoft Office
Expert
Microsoft Office
Expert
Invoice Processing
Expert
Invoice Processing
Expert
Accounting
Expert
Accounting
Expert

Languages

English

Expert

Tagalog

Expert

Training and Certifications

Training
MS Excel 2007, MS Word 2007 & MS PowerPoint 2007
GCFLearnFree.org (Distance Learning)
Aug 2013
e-Readiness Training (Tejari – Middle East Online Market Place)
Tejari Academy
Sep 2011