Admin Asst./Doc Controller
Sadara Chemical Company
مجموع سنوات الخبرة :28 years, 10 أشهر
• Responsible for the On-boarding of new employees, Vendors and Licensors. Arrange Safety orientation and Training. Evaluate and seek approvals of IDs and Vehicle Stickers Applications for all vendors/suppliers and contractors.
• Arrange/Process Visa applications for Vendors and Licensors.
• Prepares visitor Passes, and creates Gate passes for in/out materials.
• Prepare and evaluate new and renewal of IDs and Vehicles sticker document’s application.
• Facilitate and Process Payment of Invoices and Employee Expense Reimbursements thru SAP and Enterprise Portal.
• Execute Timekeeping functions such as system processing of leaves, absences, overtimes, and vacations on behalf of the staff, and employees of the department.
• Work for the reservation of venues, logistic arrangements and food provisions for department meetings, seminars, and other related events.
• Manages and Coordinates calendar schedules of business travels, and meetings.
• Prepare Logistic Needs of outside visitors to the department, particularly on-site entry, hotel booking and transportation arrangements.
• Post Orders into the SAP System for any required materials in behalf of the department requirements for Stationery Supplies, Refreshments and any other needs for purchase.
• Coordinate and prepare monthly accomplishment, update through Dashboard and publish within the department.
• Update Organizational Chart and employee division’s roster.
• Perform other tasks and functions as instructed by the department superiors.
JOB DESCRIPTION AS DOCUMENT CONTROLLER (COMMISSIONING STAGE):
• Maintained and update the tracking database to facilitate the progress of daily activities.
• Prepared and issued all controlled documents such as P&IDs, Isometric Drawings, Punch List, check sheets, and Test Packages.
• Responsible in maintaining soft and hard copy of information.
• Prepared all related documents for pre-commissioning and final walk through like punch list, test packages, required Isometrics and any other related documents.
• Coordinated to contractors for any missing or discrepancies of Test Packages, P&IDs, Isometric drawings and other related documents.
• Prepared and consolidate Weekly Update Report (Dashboard), print and publish.
• Prepared commissioning binder (per sub system), Print and review all the required documents.
• Prepared, validate and publish roadblocks letter based on the feedback verification conducted by the walk down leader.
• Prepared roadblock clearances addressed to the roadblock letters and publish.
• Encoded P&IDs revision notes and circulate for designated signatories.
• Prepared required signage, laminate, photocopy, scanning, printing and filing.
• Performed other task being ask/request/assigned by the Manager, leaders and Engineers.
• Provided Administrative Assistance to the Turnaround Department by performing various administrative task ensuring that the workload is immediately process;
• Maintained electronic filing system for all the incoming/outgoing transmittal memos, procedures, mails and other documents related to the Turnaround Department;
• Managed to arrange all the required logistics for every Turnaround Execution (within Portable Offices) that includes arrangement of installation of LAN, Telephone lines, Installation of computers and other peripheral devices;
• Managed the database for Contractor’s Qualifications, and arranged schedule of safety orientation, Safety Examination, Field Safety Representative’s Training and provided the result of examination to all contracted contractors.
• Prepared hard and soft copies of Scope of Work packages and issue to the Contractors as reference for bidding;
• Undertake various functions related to document control, document archiving, document imaging and maintain the registry filing system of the Turnarounds.
• Registration and archiving of Equipment’s historical data.
• Received Invoices Tracking System on a Daily basis to review & download Affiliate Incoming Invoices and send to End User for their approval.
• Verified and register the invoices for SES and payment processing, and if approved advised the contractor/vendor for released.
• Updated all incoming and outgoing file documents; and
• Requested office supplies and any other needs by the department.
• Assisted in the technical works in the library such as stamped book with ownership mark; typed book cards and book pockets with proper information and paste inside the book cover together with due slip form;
• In-charged in the processing of library cards and Issued referral letters to the student;
• In-charged in the Library System Automation (CDS/ISIS), maintained and updated records of overdue books for students, Faculty and Personnel records and issue overdue notices;
• Responded to customer complaints and provide technical advice;
• Troubleshoot and repair hardware and network connectivity issues;
• Kept records of maintenance work and repairs;
• Performed technical expertise in the areas of PC and desktop support across windows networks;
• Repaired and performed troubleshooting, evaluated system performance of the hardware components of the computer system
• Supported the end-users to resolve computer problems related to networks system and any other peripheral devices;
• Provided functional and technical support, troubleshoot and diagnosed hardware and software problems including desktop, laptops and LAN;
• Recommended hardware and software solutions and upgraded using the established procurement process;
• Resolved windows related issues, Internet explorer, and other PC software issues;
• Install, maintain computer units;
• Received job order request and prepare required computer spare parts;
• Schedule preventive maintenance for all the computer units;
• Resolved windows and Internet Explorer issues on desktop and laptops;
• Identified and removed computer viruses and provided major repairs in accordance with outside vendors;
• Resolved Windows related issues, Internet Explorer issues and other PC software related issues;
• Prepare monthly inventory report.