Senior Administrative Officer
SUEZ International Philippine Branch
Total years of experience :22 years, 6 Months
Manage Petty Cash.
Review all statement of account from supplier.
Preparation and submission of request for payment
Collection of original receipt, consolidate and prepare report to Finance Team.
Monitoring of all expenses including office and accommodation and submit online thru Concur system.
Monitoring and processing of expense claims of the project.
Logistics, arrange all vehicle required by staff personnel.
Requesting and distributing foods for all personnel in site/camp and monitoring camp accommodation for new coming and leaving personnel.
Address any problems arise and report to the manager if the severe problems occurred.
Responsible for handling the flow of information through the department and that all material is given to the correct individual to ensure completion. Receiving and sending documents to main contractor - MDC - Makati Development Corporation.
Processing all correspondence from the department manager as well as opening and prioritizing all incoming information.
Ordering and follow up office logistics, materials, and stationeries.
Working with the different section under employee’s affairs.
Established and maintain good and effective relationship to all the expat and staff personnel.
Handling of all payroll and compensation of staff and skilled workers.
Evaluating and screening of requirements for all workers applying for emergency leave, vacation and resignation.
Monitoring and applying the gate pass of all the personnel.
Requesting and distributing foods for all personnel in site/camp and monitoring camp accommodation for new coming and leaving personnel.
Address any problems arise and report to the manager if the severe problems occurred.
Responsible for handling the flow of information through the department and that all material is given to the correct individual to ensure completion. Receiving and sending documents to main contractor - GS Engineering and Construction Company.
Processing all correspondence from the department manager as well as opening and prioritizing all incoming information.
Maintain records of all documents, file materials, manage data entry and other relevant data information.
Ordering and follow up office logistics, materials and stationeries.
Maintaining all company files hard copy and electronic file.
Working with the different section under employees affairs.
Established and maintain good and effective relationship to all the staff personnel, field foreman and workers.
Excellent organizational skills and ability to handle multiple tasks simultaneously.
In conjunction with the Project Management/Construction Supervision Team, carry out necessary coordination and collaboration between disciples Engineers.
As required, this individual will provide active support and technical supervision on the site.
Establish and maintain information and documentation flow among the Project Management Team and contractors.
Participate actively in the documentation and reporting of contractual non-conformances and other related issues.
Actively participate in site meetings and provide ongoing proactive support to the site management teams.
Participate in Head Office support when required
Ensure Administration Documents are carried out and filed with Document Controllers
Assists Project Manager in establishing project construction management objectives, policies, procedures and performance standards within boundaries of company policy.
Works collaboratively with construction General Contractors to generate successful construction methodologies, systems, procedures that lead to optimal outcomes in time, cost and quality of built work.
Responsible for preparing weekly progress reports and meeting minutes.
Consistently and successfully deploys solutions for key accounts as assigned.
Consistently adheres to and enforces internal Company processes and policies such as business and contracting rules.
Maintaining and monitoring project schedules, work hours, budgets, and expenditures.
Organizing, attending, and participating in site meetings.
Documenting and following up on important actions and decisions from meetings.
Preparing necessary presentation materials for meetings.
Ensuring project deadlines are met.
Providing administrative support as needed.
Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
Ensure company views are managed towards the best solution.
Chair and facilitate appropriate meetings and distribute minutes to all project team members.
Establish and maintain both electronic and hardcopy files to include all correspondence for stakeholder
Analyze risks and opportunities
Work with the Project Admin Manager to eliminate blockers
Use tools to monitor working hours, plans and expenditures
Other duties as requested from time to time by the Project Admin Manager
Working with the different section under employees affairs.
Established and maintain good and effective relationship to all the staff personnel, field foreman and workers.
Coordinates various activities to all staff personnel especially Project Manager and all Korean Field Manager in order to provide designated function with minimum delay and optimum efficiency and accuracy.
Established and maintain good and effective relationship to all the staff personnel, field foreman and workers.
Provides all administrative and office function at job site area.
Monitoring and controlling more than 700 workers in the project with different nationality.
Preparing all business correspondence for Hyundai and other sub-contractors company.
Provide administrative support being the focal point of the group affiliate and throughout the entire project directly to the Project Site Manager and Field Manager but not limited to Hyundai Heavy Industries Co., Ltd (main contractor) and to all members of the entire project and to fulfill liaison and communication requirements of the project.
Assisting Project Site Manager and Korean Field Manager in the daily running of the project.
Undertake general office duties as required to ensure the smooth running of the project and department.
Monitor email correspondence for and on behalf of the Project Site Manager, Field Construction Manager and the entire project.
Arrange meetings and function as required.
Office administration and liaison to all project proponents including vendors.
Monitor all the manpower needs and wants for the camp.
Provide all the facilities and immediate necessities to all manpower to the camp.
Conduct weekly meeting to the camp regarding camp policy.
Conduct weekly room inspection of the camp.
Coordinates various activities to all staff personnel especially all the supervisor in order to provide designated function with minimum delay and optimum efficiency and accuracy.
Established and maintain good and effective relationship to all the staff personnel and workers.
Provides all administrative and office function at the site.
Monitoring and controlling all manpower in the project.
Preparing business correspondence for clients.
Provide administrative support being the focal point of the group affiliate and throughout the entire project directly to the Site Manager and Construction Manager but not limited to GS E & C (main contractor) and to Aromatic Oman LLC (client) and to all members of the entire project and to fulfill liaison and communication requirements of the project.
Assisting Site Manager and Construction Manager in the daily running of the project.
Undertake general office duties as required to ensure the smooth running of the project and department.
Monitor email correspondence for and on behalf of the Project Manager, Construction Manager and the entire project.
Arrange meetings and function as required.
Office administration and liaison to all project proponents including vendors.
Monitor all the manpower needs and wants for the camp.
Provide all the facilities and immediate necessities to all manpower to the camp.
Conduct weekly meeting to the camp regarding camp policy.
Conduct weekly room inspection of the camp.
Processing of all ID’s required by project.
Monitoring and controlling all manpower in the project.
Preparing business correspondence for clients.
Provide administrative support being the focal point of the group affiliate.
Provide Secretarial / Clerical support throughout the entire project directly to the Project Manager & Construction Manager but not limited to Hadeed (Main Contractor) and to Saudi Voest Alpine / Voest Alpine Material handling (client) and to all members of the entire project and to fulfill liaison and communication requirements of the project.
Assisting Project Manager and Construction Manager in the daily running of the project.
Maintain good communication links with members of the project internally.
Undertake general office duties as required to ensure the smooth running of the project and department.
Monitor email correspondence for and on behalf of the Project Manager, Construction Manager and the entire project.
Produce project technical documents as required.
Any other duties which are required by Project Manager and Construction Manager.
Arrange meetings and functions as required.
Collating project documents.
Accurate document control for all documentation and drawings internally and externally.
Provide general support to other teams as necessary.
Office administration and liaison to all project proponents including vendors.
Receives and attends to all job orders, complaints and request of all concerned departments in relation to property administration
Conduct regular and on the spot inspections of all company properties and seeing to it that they are in good and normal condition.
Maintains and updates administrative records, files and reports.
Checks / verifies transfer / disposal of company properties/equipment prior to implementation of decision made.
Prepares annual report on fire and burglary insurance.
Checks property accountability of resigned/terminated employee/s for clearance prior to submission to immediate superior.
Updates records of all employee/s accountability nationwide for custodian purposes.
Install software and operate newly purchase computer units to be assigned to the requesting party
Assemble & repair defective parts of Central Processing Unit - (CPU).