Senior Recruitment Officer
Al Mana Group
Total years of experience :20 years, 8 Months
Almana Group is one of Qatar’s oldest and largest business entities encompassing several divisions across a spectrum of industries and a portfolio that includes several internationally acclaimed brands: real estate, construction dealing with Oil and Gas sector, automobile (Ford, Dodge, Chrysler, Peugeot, Lincoln, Jeep, Mopar, RAM), Metal Fabrication, Travel & Tours, IT Solutions/ Structured Cabling Solutions/ ELV/ Fire & Security Services, Money Exchanges, Joinery, Wooodworks, Furniture & Fit-outs and JV’s with international companies (Oil/ Gas Shut Down Projects & manufacturing industries).
• 360° Recruitment / End to End Recruitment for all division of the group both permanent and contract staffing in accordance of the manpower plan from top management (General Managers, Group Legal Manager, Financial Controllers, Sales Managers, Business Development Managers, F & B Manager, Hospitality Consultant, Workshop/ Production Managers, Project Manager and Engineers, Internal Auditors, Chartered Accountants) down to blue collar posts in the most cost- effective ways.
•Successfully conducted Recruitment Open Day
•Broad knowledge in Qatar Labour Law.
•Coordinates with recruitment agencies outside Qatar for outsourcing of employees from India, Philippines, Nepal, Sri Lanka, Kenya, Ghana, Egypt, Tunisia, Morocco and others
•Receiving and reviewing of Manpower Requisition Forms received from different departments/divisions and verify availability of budget.
•Interact with the concerned line manager to understand well about their manpower needs and establish the valid manpower requirement plan against budgeted positions for the departments.
•Communicates with the Recruitment Head/ Manager about the new manpower requirements and to decide on the mode of interviews to be done.
•Posting of job vacancies internally and externally using different channels ( job sites (knowledgeable with boolean search techniques), newspaper, company site/ career page and maximizing the use of social media (Linkedin & Facebook) as per the approved/ cleared MRFs from different concerned managers.
•Shortlisting of applicants received as per the JDs attached on the MRFs
•Conducts initial interview through skype and/or telephone for those shortlisted applicants from recruitment agencies on those outside Qatar according to the established guidelines for different position categories.
•Providing the line managers about the results of the skype interview in order to proceed with the technical interviews and organizing the technical interview with the concerned department/ divisions' manager thereafter
•If required, administering the necessary selection test in accordance with the hiring managers for the shortlisted applicants.
•Arranging of necessary logistics for the external managerial/ executive candidates with the required entry visas, hotel accommodation, food, and transportation and processes the invoices thereafter.
•Organizing the technical interview and providing the required documents (candidate CV, job description & interview assessment form)
•Participates in the technical interview as a panel member from HR department and focus on addressing the behavioural skills of candidates.
•Engage in the discussion with other panel members to make the final conclusions about the candidates' technical and behavioural competencies and prepare a report afterwards signed by the interview panel involved.
•Advice job applicants of the result of the screening process on a timely manner.
•Conducts background investigation for all the selected applicants.
•Prepares job offer letter and eventually employment offer.
• Visa, Air ticket, airport pick-up and arrangement of their respective accommodation
• Making internal memos like Visa application/Change of Sponsorship and Labour Card for Female under Family Sponsorship.
• Prepare periodical reports to keep the relevant levels fully aware of the current recruitment status and latest progress and development.
Xtramix Concrete Solutions, a member of Al Jaber Group, UAE, is one of the leading ready mix concrete companies in the GCC region. The Qatar branch provides a complete ready mix concrete supply service through its fully- automated batching plants, fleet of transit- mixers, mobile and stationery pumps.
• Gathers resumes from applicants from different sources and contacts and organize in a file cabinet
• Prepares Job Specification and Job Description Card with supervision of the line managers.
• Screen job applicants' resume to obtain information such as education and work experience
• Short listing of candidates
• Conducts interview with the candidates
• Coordination with different embassies for the requirements of recruiting personnel (and other related documents) outside Qatar and also for the renewal of passports of respective personnel
• Coordinates with recruitment agencies outside Qatar for outsourcing of employees from India, Philippines, Nepal, and others
• If required, administering the necessary selection test in accordance with the hiring managers for the shortlisted applicants.
• Advice job applicants of the result of the screening process
• Prepares job offer letter and eventually employment contracts
• Manages Manpower Planning Report
• Process booking of plane tickets for the staff and guests.
• Performs hotel reservation for guests and for the newly arrived staff (executives)
• Initiates the onboarding procedures
• Escort new employee’s for medical check
• Orientation of the newly hired personnel with regards to company policy.
• Maintenance of accurate employees’ record in the ERP system and accurate filing system for newly hired employees.
• Responsible for the employees’ visa, medical exam, fingerprinting, visa renewal, health card, work permits (family sponsored), exit permits (Single/ Multiple) and other related documents. Managing the company’s Hukoomi Electronic Card.
• Prepares/ adjusts monthly payroll using ERP system and eventually bank transfer.
• Attends to employees’ queries about their salaries and the benefits.
• Follow- up employees’ performance on probation and annual appraisal.
• Advising staffs about company’s promotion, transfer, company’s discipline, warning, misconduct, termination procedures ensuring fair and legal practices as per company policy and in compliance with labor law
• Issues salary certificates and other related- documents to the staff
• Monitor’s employees’ attendance
• Entering and updating of employee’s data in the ACCOSOFT ERP.
• Tracks employees’ loans
• Oversees the needs of the office such as office supplies and equipment and calls possible suppliers to provide the needs of the office
• Administers employees’ sick leave, leave salary, and gratuity/ end- of- service benefits using ERP system.
• Conducts exit interviews
• Cancellation of resident permits in case of staffs’ termination and/ or resignation.
Al Shams Advanced Lighting Technologies has been performing well in the market, delivering their best services as a “Total Lighting Solution Company” for all types of outdoor and indoor lighting. The company manufactures High Intensity Discharge lamps and Compact Fluorescent in the plant located in Qatar.
• Gathers resumes from applicants and organize in a file cabinet
• Giving advice about recruitment policies with superiors to ensure effectiveness of selection techniques and recruitment programs
• Prepares Job Specification and Job Description Card with supervision of the line managers.
• Screen job applicants' resume to obtain information such as education and work experience
• Short listing of candidates
• Conducts interview with the candidates
• Coordination with different embassies for the requirements of recruiting personnel (and other related documents) outside Qatar and also for the renewal of passports of respective personnel
• Coordinates with recruitment agencies outside Qatar for outsourcing of employees from India, Philippines, Nepal, and others
• Advice job applicants of the result of the screening process
• Prepares job offer letter and eventually employment contracts
• Process booking of plane tickets for the staff and guests.
• Performs hotel reservation for guests and for the newly arrived staff (executives)
• Escort new employee’s for medical check
• Initiates the onboarding procedures
• Orientation of the newly hired personnel with regards to company policy.
• Maintenance of accurate filing system and preparing new files for new staff.
• Responsible for the employees’ visa, medical exam, fingerprinting, visa renewal, health card, work permits (family sponsored), exit permits (Single/ Multiple) and other related documents. Managing the company’s Hukoomi Electronic Card.
• Prepares/ adjusts monthly payroll and eventually bank transfer.
• Follow- up employees’ performance on probation and annual appraisal.
• Advising staffs about company’s promotion, transfer, company’s discipline, warning, misconduct, termination procedures ensuring fair and legal practices as per company policy and in compliance with labor law
• Advising the management about different programs to enhance employees’ loyalty and satisfaction
• Administers Health and Safety programs for the staff
• Issues salary certificates and other related- documents to the staff
• Coordinates with the Office Boy for the cleanliness of the office and employees' need.
• Monitor’s employees’ attendance
• Entering and updating of employee’s data in the TALLY ERP.
• Tracks employees’ loans
• Oversees the needs of the office such as office supplies and equipments and calls possible suppliers to provide the needs of the office.
• Oversee the transportation matters for the workers, and visitors.
• Administers employees’ sick leave, leave salary, and gratuity/ end- of- service benefits.
• Conducts exit interviews
• Cancellation of resident permits in case of staffs’ termination and/ or resignation.
• Prepares business correspondence
• Receiving and maintaining of memos, LPOs, incoming and outgoing correspondence.
• Assists in the preparations of office forms using MS Word, Excel and Powerpoint (board meeting purpose)
• Application of Certificate of Origin for the products to be exported abroad and coordinates the shipping as well.
• Application of Custom’s Duty Exemption
• Maintaining of different files
• Prepares local purchase order and processes it
• Contacts suppliers for quotations
• Filing of invoices to file boxes
• Responsible for preparation of Journal Entry Voucher and ALLOBS
• Gathers needed receipts for liquidation
• Act as Petty Cash custodian
• Prepares bank reconciliation statement
• Prepares the Registries of Appropriation and Commitments
• Prepares Financial Reports
• Maintain incoming and outgoing correspondence
• Assists with employee relations
• Post job vacancies in offices and different schools
• Gathers resumes from applicants and organize in a file cabinet
• Screen job applicants' resume to obtain information such as education and work experience
• Conduct preliminary interview with candidates
• Inform job applicants of their acceptance or rejection for employment
• Employee orientation, development and recordkeeping
• Conducts employee’s appraisal
• Responsible for checking of attendance of employees
• Processes Daily Time Records
• Computes and processes wage for monthly payroll for the employees
• Coordinates with concerned office about the salary deductions of the employees
• Provide authorized information from the employees' records when requested by credit bureaus and other offices.
• Responsible for checking of attendance of teachers
• Receives incoming and outgoing communications
• Prepares business communications and other typing works
• Receives incoming calls
• Entertain queries from visitors
• Conducts inventory of the computer
• Assist teachers when they need help
