Document Controller
Serex International Consultants
Total years of experience :21 years, 6 Months
• Orchestrated the preparation of Tenders, meticulously compiling all essential requirements for seamless client submission.
• Managed the comprehensive documentation process for ADNEC and Serex projects, including the organization of project documents, both in hard copies and electronic files. Filed them into the designated document repository folder and facilitated distribution in adherence to document control procedures.
• Took charge of allocating, managing, and tracking reference numbers for all outgoing transmittals and correspondences, ensuring a rigorous evaluation and validation process for impeccable record-keeping.
• Collaborated closely with Construction Managers and the Engineering team, ensuring compliance with project policies and procedures in the issuance of all documents.
• Undertook various administrative tasks as assigned by Engineers and Managers, contributing to the overall efficiency of the team.
• SAP ECC 6.0, SAP MM, SD Module implementation and End-User experienced for construction of buildings, infrastructure and industrial project.
• SAP Contract and Purchase Order creations (internal) based on signed Subcontract Agreement.
• Monitor and process Purchase Requisitions raised by the site office in the SAP system.
• Update SAP Contracts and Purchase Orders based on Change Orders, amendments and addendum (internal).
• Create external Purchase Orders for selected Subcontractor/Supplier for approved negotiated final orders.
• Create and update Vendor Master Record for new Vendors and Material Master Record for new materials.
• Maintain accuracy in gathering information to be uploaded in ERP system.
• Review Requisition Orders to ensure accuracy and precise line item specifications.
• Coordinate with project Cost Controller and Quantity Surveyor in-charge for the WBS (Work Breakdown Schedule) code assigned to a subcontractor’s scope of work to be uploaded in the SAP system.
• Provide assistance to Quantity Surveyor and Storekeeper for creating Purchase Requisition, SES (Service Entry Sheet) and GR (Good Receipt) in SAP system.
• Provide technical services and support for SAP implementation to site Quantity Surveyor, Storekeepers and new users.
• Directly reporting to the Contracts/Technical Manager in relation to Operational Projects Activities and Technical Proposal Submittals for tendering project for U.A.E. and other Middle East Countries.
• Handle sensitive information in a confidential manner and maintain/update employee holiday/vacation records while coordinating them with HR department for monitoring and record keeping.
• Receive and screen phone calls and mails to be distributed as well as answering daily e-mail correspondence.
• Receive and screen visitors, determine which are priority matters, and alert the Manager accordingly. Make referrals to appropriate staff or provide requested information.
• Produce a variety of reports, documents, charts, and graphs in final form and necessary documents for Company Bid-submittal.
• Prepare/construct business correspondence to Clients and Subcontractors and Minutes of Meetings for various projects conducted in Head Office.
• Organize and schedule meetings and appointments, maintain contact lists and input new entries on the list from the business cards that the Manager got from various meetings.
• Draft letters, reports and correspondence and perform other administrative tasks to ensure the smooth and efficient running of the Department.
• Analyze call trends and recommend realistic options/solutions to business partners.
• Coordinate manpower resources scheduling or cancellation of same-day activities such as meetings, trainings, and events. Review and update intraday reports/center dashboards with actual versus forecasted volumes and center performance while monitoring customer contact flows, impacts, and analyst work states (e.g. ATT, AHT, ACW, Adherence, Others)
• Create and publish/deliver accurate reports and scorecards within designated timeframes.
• Maintain proper telephone etiquette, recommend improvements, identify discrepancies in the On-Line Systems and submit completed reports concerning status of project(s) as required.
• Perform other duties and responsibilities as assigned
• Quality checks the merchant accounts created by Co-Analysts and ensure to meet the 0% error goal.
• Setting up and maintaining merchant accounts through communication with Sales Team from eight Asia Pacific countries.
• Maintain timely and error-free processing of merchant requests under the agreed Service Level.
• Create reports of all the transactions with AP Sales Team, account creation and maintenance for the merchants.
• Do other tasks assigned by the Team Leader and/or the Manager.
• Voice File Transcription - transcribing of digital voice files consisting of dictations, recorded meetings, legal proceedings and seminars while Quality Checking works done by co-specialists.
• Responsible for word processing assignments, including copy typing, document formatting and editing, document conversion, scanning, MS Excel, MS Visio Professional, MS PowerPoint and MS Word.
• Does other duties that may be assigned by the Shift Supervisors QCO or DSC Director.
Oversee the computer laboratory and assist students during hands-on. Also, maintain the functionality of all the computers of the school and network connections. Also supervised student assistants of the school assigned to the computer laboratory.
Created an information system as a college thesis project that will benefit the government clinics of the country.
High School - Bicutan Parochial School