Rolly بيسينيو, Document Controller

Rolly بيسينيو

Document Controller

Serex International Consultants

البلد
الإمارات العربية المتحدة
التعليم
بكالوريوس, Computer Programming
الخبرات
21 years, 6 أشهر

مشاركة سيرتي الذاتية

حظر المستخدم


الخبرة العملية

مجموع سنوات الخبرة :21 years, 6 أشهر

Document Controller في Serex International Consultants
  • الإمارات العربية المتحدة - أبو ظبي
  • أشغل هذه الوظيفة منذ أبريل 2022

• Orchestrated the preparation of Tenders, meticulously compiling all essential requirements for seamless client submission.
• Managed the comprehensive documentation process for ADNEC and Serex projects, including the organization of project documents, both in hard copies and electronic files. Filed them into the designated document repository folder and facilitated distribution in adherence to document control procedures.
• Took charge of allocating, managing, and tracking reference numbers for all outgoing transmittals and correspondences, ensuring a rigorous evaluation and validation process for impeccable record-keeping.
• Collaborated closely with Construction Managers and the Engineering team, ensuring compliance with project policies and procedures in the issuance of all documents.
• Undertook various administrative tasks as assigned by Engineers and Managers, contributing to the overall efficiency of the team.

Junior Purchaser في Arabian Construction Company WLL
  • الإمارات العربية المتحدة - أبو ظبي
  • نوفمبر 2019 إلى فبراير 2022

• SAP ECC 6.0, SAP MM, SD Module implementation and End-User experienced for construction of buildings, infrastructure and industrial project.
• SAP Contract and Purchase Order creations (internal) based on signed Subcontract Agreement.
• Monitor and process Purchase Requisitions raised by the site office in the SAP system.
• Update SAP Contracts and Purchase Orders based on Change Orders, amendments and addendum (internal).
• Create external Purchase Orders for selected Subcontractor/Supplier for approved negotiated final orders.
• Create and update Vendor Master Record for new Vendors and Material Master Record for new materials.
• Maintain accuracy in gathering information to be uploaded in ERP system.
• Review Requisition Orders to ensure accuracy and precise line item specifications.
• Coordinate with project Cost Controller and Quantity Surveyor in-charge for the WBS (Work Breakdown Schedule) code assigned to a subcontractor’s scope of work to be uploaded in the SAP system.
• Provide assistance to Quantity Surveyor and Storekeeper for creating Purchase Requisition, SES (Service Entry Sheet) and GR (Good Receipt) in SAP system.
• Provide technical services and support for SAP implementation to site Quantity Surveyor, Storekeepers and new users.

Secretary to the Technical Manager في Arabian Construction Company LLC
  • الإمارات العربية المتحدة - أبو ظبي
  • فبراير 2014 إلى نوفمبر 2019

• Directly reporting to the Contracts/Technical Manager in relation to Operational Projects Activities and Technical Proposal Submittals for tendering project for U.A.E. and other Middle East Countries.
• Handle sensitive information in a confidential manner and maintain/update employee holiday/vacation records while coordinating them with HR department for monitoring and record keeping.
• Receive and screen phone calls and mails to be distributed as well as answering daily e-mail correspondence.
• Receive and screen visitors, determine which are priority matters, and alert the Manager accordingly. Make referrals to appropriate staff or provide requested information.
• Produce a variety of reports, documents, charts, and graphs in final form and necessary documents for Company Bid-submittal.
• Prepare/construct business correspondence to Clients and Subcontractors and Minutes of Meetings for various projects conducted in Head Office.
• Organize and schedule meetings and appointments, maintain contact lists and input new entries on the list from the business cards that the Manager got from various meetings.
• Draft letters, reports and correspondence and perform other administrative tasks to ensure the smooth and efficient running of the Department.

Workforce Analyst/MIS Reports Specialist في Global Payments Process Centre Inc.
  • الفلبين
  • أبريل 2012 إلى ديسمبر 2013

• Analyze call trends and recommend realistic options/solutions to business partners.
• Coordinate manpower resources scheduling or cancellation of same-day activities such as meetings, trainings, and events. Review and update intraday reports/center dashboards with actual versus forecasted volumes and center performance while monitoring customer contact flows, impacts, and analyst work states (e.g. ATT, AHT, ACW, Adherence, Others)
• Create and publish/deliver accurate reports and scorecards within designated timeframes.
• Maintain proper telephone etiquette, recommend improvements, identify discrepancies in the On-Line Systems and submit completed reports concerning status of project(s) as required.
• Perform other duties and responsibilities as assigned

Asia Pacific - Masterfile Analyst II في Global Payments Process Centre Inc.
  • الفلبين
  • يوليو 2010 إلى مارس 2012

• Quality checks the merchant accounts created by Co-Analysts and ensure to meet the 0% error goal.
• Setting up and maintaining merchant accounts through communication with Sales Team from eight Asia Pacific countries.
• Maintain timely and error-free processing of merchant requests under the agreed Service Level.
• Create reports of all the transactions with AP Sales Team, account creation and maintenance for the merchants.
• Do other tasks assigned by the Team Leader and/or the Manager.

Document Specialist II (cum Document Controller) في Baker & McKenzie - Global Services Manila, Inc.
  • الفلبين
  • أبريل 2005 إلى مايو 2010

• Voice File Transcription - transcribing of digital voice files consisting of dictations, recorded meetings, legal proceedings and seminars while Quality Checking works done by co-specialists.
• Responsible for word processing assignments, including copy typing, document formatting and editing, document conversion, scanning, MS Excel, MS Visio Professional, MS PowerPoint and MS Word.
• Does other duties that may be assigned by the Shift Supervisors QCO or DSC Director.

Assistant Head of the Computer Operations Department/Computer Class Facilitator في STI College – Makati
  • الفلبين
  • ديسمبر 2001 إلى يونيو 2004

Oversee the computer laboratory and assist students during hands-on. Also, maintain the functionality of all the computers of the school and network connections. Also supervised student assistants of the school assigned to the computer laboratory.

الخلفية التعليمية

بكالوريوس, Computer Programming
  • في STI College - Makati
  • مايو 2001

Created an information system as a college thesis project that will benefit the government clinics of the country.

الثانوية العامة أو ما يعادلها, Secondary
  • في Bicutan Parochial School
  • مارس 1997

High School - Bicutan Parochial School

Specialties & Skills

SAP ERP
Administrative
Technical Reports
Workforce Management
QUALITY CHECKS
SALES TEAM
MS Excel
Administration/Secretarial Works
Microsoft Office
Computer Troubleshooting
Macro Programming
Reports Automation

اللغات

الانجليزية
متمرّس

العضويات

Bikers Republik Abu Dhabi (BRAD)
  • Member
  • October 2019

التدريب و الشهادات

Fire Warden/Marshal Training (تدريب)
معهد التدريب:
Capital Management Consultancy & Development Center
تاريخ الدورة:
September 2016
المدة:
8 ساعات
Certified Microsoft Word 2003 Specialist (Professional) (الشهادة)
تاريخ الدورة:
July 2007
صالحة لغاية:
July 2007

الهوايات

  • Cycling
  • Playing Basketball
  • Playing Guitar