Executive Secretary And Administrative Assistant
Jarallah German Specialized Clinic
Total years of experience :16 years, 10 Months
Main job rules:
•Registration of new employees on the program of attendance and departure and follow-up attendance and departure of all branches and raise the required data for the attendance and departure of the supervisor of personnel and human resources manager.
•Preparation of the report of attendance and departure daily and submitted to the supervisor for review.
•Follow-up adjustments and change the timing of swirls for all branches of the company.
•Take the necessary recruitment procedures and open a file for the employee and the audit and review of the jewels of appointment and the introduction of the new employee data on the program and the staff database.
•Issuance of cards and attendance of magnetic staff and the definition of the program.
•Save and arrange all files of employees and employees in the treasury files.
•Editing and keeping internal and external letters for the work of personnel and sent to the concerned bodies after their adoption.
•Save all administrative decisions and circulars and put a copy on the bulletin board as needed.
•Preparation of accommodation for new employees.
•Preparation of exit, return and exit visas for employees in accordance with the regulations.
•The work of letters of residence until the issuance of residence for new employees and the renewal of residency.
•Adding new employees to social insurance.
•Follow-up visas for recruitment through the website and the dates of entry and exit.
•Entering and updating the annual leave permits data, specifying their specifications and issuing their forms to the employees and submitting them to their direct supervisor for review and updating the data after return.
•Preparation and follow-up of escape reports
•Carry out any additional tasks assigned to him by his direct manager and the director of the department
Employment and renewal of residence permits.
▪ Issuing of experience and salary certificates.
▪ Renewing the licenses of the company and the books and records of the vehicles.