Senior Shared Services Analyst
Qatar Foundation
Total des années d'expérience :25 years, 3 Mois
Key Results Areas
¬ Plan, execute and control all activities through assigned personnel at the foundation;
¬ Perform functions at the level established by the management for the position;
¬ Ensure business support to the department including departmental training needs, updating of operational procedures, and updating of intranet portal;
¬ Produce all shared services plans and reports to meet the departmental objectives in line with the business plan;
¬ Prepare the long and short term section plans and strategies;
¬ Coordinate with QF departments, shared services department, centers, and branch campuses on FM Service Level Agreement;
¬ Handle related responsibilities in the planning, monitoring, presentation and communication of FM service performance related to Shared Services as per SLAs;
¬ Ensure compliance with Shared Services policies and procedures and participate in quality audit;
¬ Provides feedback on customer satisfaction as it pertains to overall FM services;
¬ Support the Business Support department’s management on business analysis for various projects, current or proposed;
¬ Maintain and have very close interaction with all departments within FM to fully meet the overall objectives of the Directorate;
¬ Assist Business Support department and FM management in the development of departmental and directorate business plan, annual business and strategic plan & key performance indicators (KPIs);
¬ Communicate with customers and provide analysis and recommend solutions to identified service issues and problems;
¬ Actively participate in the improvement initiatives across FM departments;
¬ Perform any other related tasks as assigned by management
Key Results Areas
¬ Plan, execute and control all activities through assigned personnel at the foundation;
¬ Perform functions at the level established by the management for the position;
¬ Assist in promoting efficient cost allocation of resources and ensure full recovery of costs for providing FM services to various entities;
¬ Responsible for formulating all back-charging cost allocation;
¬ Review the overall FM costs and compiles the cost back charging structure and details as per the Service Level Agreement;
¬ Provide administrative support and conducts financial analysis as directed by management;
¬ Plan, control, oversee, track and monitor revenue, cost recovery and cost allocation for FM;
¬ Assist in the development of budget, business plan, and other corporate financial requirements;
¬ Oversee the design and development of the cost allocation methodology through to its implementation;
¬ Assist in the itemization and calculation of the direct and indirect costs that are accumulated and entered in the financial accounting system;
¬ Consolidate and compile reports as required;
¬ Assist the Head of Shared Services in ensuring that Cost Allocation and Recovery policy and procedure are in place;
¬ Assist the Head of Shared Services in approving, recommending, and implementing exceptions, if any, to the Cost Allocation and Recovery policy;
¬ Communicate cost recovery activities to FM management and Finance Directorate;
¬ Regularly review the cost allocation methodology and policy, and propose amendment as required;
¬ Perform any other related tasks as required and assigned by management
Key Results Areas
¬ Assist in providing assistance to departments in the budget and business plan exercise for the Directorate;
¬ Assist in monitoring and reporting on budget performance monthly or as needed;
¬ Assist in coordinating costs and budget activities within FM departments;
¬ Assist in the preparation of reports for department and Directorate;
¬ Assist and be responsible for processing the costs and actual expenses against the approved budget and designated account;
¬ Assist in processing all contractor invoices within department and with Finance department;
¬ Assist in liaising with Finance, Contracts and Procurement Departments as it relates to FM departmental costs;
¬ Assist in managing and monitoring the FM Directorate’s invoice payment process;
¬ Assist in maintaining databases for all financial databases for FM Directorate to include but not limited to Call-Off Agreements, Invoices and Contracts;
¬ Assist in managing petty cash process and maintain database of expenses;
¬ Assist in the monitoring of contract utilization to ensure that contract expenses are within the contract value;
¬ Assist in coordinating all budget matters related to MR wherein duties will include checking of funds for MRs and following up on authorization;
¬ Assist in the preparation of financial reports and presentations, as needed;
¬ Assist in maintaining and updating a comprehensive filing system in the department;
¬ Assist in maintaining complete confidentiality on all aspects of the departments’ financial activities. Exercises utmost care in safeguarding vital and legal documents regarding departments’ projects, business plans, budget, contracts and staff reports;
¬ Assist in coordinating with Contracts and Procurement department in the execution of contractual works;
¬ Assist in ensuring that contract services are being delivered as per contract terms and conditions;
¬ Assist in carrying out all financial document processes through use of the ERP system
In-charge of both the accounting and internal audit services of the local government unit.
Detailed functions:
¬ Install and maintain an internal audit system in the local government unit;
¬ Prepare and submit financial statements such as the Balance Sheet, Statement of Operations, Statement of Cash Flows, Statement of Government Equity, Notes to the Financial Statements and related schedules and documentations to different offices and agencies concerned;
¬ Review supporting documents before preparation of vouchers to determine completeness of requirements;
¬ Supervise the preparation of periodic payrolls and related reports.
¬ Prepare statements of cash advances, liquidations, salaries, allowances, reimbursements and remittances pertaining to the local government unit;
¬ Prepare and submit statutory government reportorial requirements to the BIR, GSIS, HDMF, PHILHEALTH, etc.;
¬ Maintain general ledgers and related subsidiary ledgers pertaining to Accounts Receivable, Supplies and other inventory, Fixed Assets acquisitions and disposals, Accounts Payable, individual ledgers for officials and employees of the local government unit pertaining to payrolls and deductions, etc.;
¬ Prepare journals and the analysis of obligations and maintain and keep all records and reports related thereto;
¬ Serve as technical adviser to the chief executive and the local legislative council;
¬ Function as technical adviser to the Bids and Awards Committee, the local committee in-charge of the evaluation and examination of procurement proposals and documents in relation to the proposed acquisition of various goods, services & infrastructure projects within the local government unit.
¬ Act as financial adviser to various local committees, organizations, projects and units such as the different local barangays, local school board, local health board, various foreign-funded projects such as the Community-Based Resource Management Project, Coastal Resource Management Project, KALAHI projects, etc.
Teaching accounting, business management, and taxation subjects.
Supervised the work of Accounts Receivable and Accounts Payable Accountants. Performed general accounting works from preparation of journal entries up to generation of financial statements.
Responsible in recording of company’s payables and subsequent payments. Kept records and documents of unpaid and paid vouchers for efficient and effective administration of company’s payables and for future inquiries.
Engaged in audit work and special jobs. Have joined the audit team of various companies of different industries particularly that of the service, manufacturing and real estate.
Performed clerical works related to company’s credit extensions to its customers.
with units earned
Outstanding Achievement Award
Quarterly 2nd Honor
