LOGISTICS OFFICER
Van Oord Dredging andd Marine Contrator - KNPC Project
مجموع سنوات الخبرة :14 years, 1 أشهر
LOGISTICS OFFICER - PURCHASE & LOGISTICTS DEPARTMENT December 9, 2014 - Present
KNPC New Refinery Project (EPC/NRP-0048), Mina Al Zour Kuwait
1) Monitoring sea freight, airfreight and locally ordered goods.
2) Monitor Issuance of materials to vessels, placing materials at appropriate identified locations.
3) Discussing the pending list of sea freight, airfreight and local orders with the Management.
4) Managing the transportation for dispatching goods.
5) Implementing safety procedures in the materials yard.
6) Monitoring the packing, stuffing and lashing the containers for dispatching goods to various sites.
7) Supervising the preparation of proforma invoices and its attestation from chamber of commerce.
8) Forecasting, planning delegation and follow ups
9) Supervising the planning, coordination and controlling of all material movement in the ware house
10) Responsible for ensuring optimum utilization of storage space in the ware house.
11) Responsible for the daily movement of the consignment between the warehouse and the sites.
12) Supervising inventory for all goods on yearly basis and prepare the inventory report.
13) Monitoring the availability of the material in the stock, when a new requisition slip is received.
14) Monitoring that the quantity, quality, unit of measurement. etc of the material tally with the LPO.
15) Locate the material in the stores and update the location in the inventory master file. (will follow the method of ABC analysis while locating the material in the stores)
16) Interacting with the local dealers for materials & parts procurement.
17) Visiting the local market for materials/parts sourcing.
18) Getting quotation from suppliers, negotiating prices, making comparative statement, finalizing party and placing order to complete the purchasing process.
19) Arranging/making LPO and sending it to the supplier for materials deliveries/collections.
20) Performing proper follow up for the order placed.
21) Preparing monthly purchases report for all materials/parts issued to different departments.
22) Maintaining reasonable inventory level all the time and avoiding dead stock.
23) Taking monthly stock physically and tallying it with the inventory report & record the variance.
24) To make arrangements for insurance of all equipments of the company.
25) To make arrangements for registration/ renewal of equipments through R.T.A.
26) Make arrangements for service and maintenance of all machineries on time.
Ensure subcontractors are abiding by contract terms and conditions. • Manage a project subcontracts, including the bidding process, negotiation and execution of contracts, and closeouts. • Develop strategies and policies for negotiating subcontracts. • Examine and evaluate the terms of new contracts and proposals for changes to contracts. • Respond to purchase requisitions by defining and justifying the expense. Bids and proposals are solicited from existing sources or new sources
• Responsible & evaluate terms and award the subcontract. • Responsible for monitoring the terms of the subcontract including progress, plans, invoices and payments. • Process any change orders, modifications or disputes with Subcontractors & Vendors
• Coordinates for procurement activities for the Project.
• Prepare Purchase Orders using SMARTPLANT® MATERIALS - Marian System Applications.
• Identify the projects procurement needs via consultation with the engineering, project managers, maintenance and capitals team.
• Evaluate suppliers based on price, quality and delivery speed
• Evaluate and monitor contracts to be sure that vendors and supplies comply with the terms and conditions of the contract and to determine the need for changes
• Maintain and review records of items brought, costs, deliveries, product performance, and inventories
• Ensure compliance with client requirements and adhering to relevant domestic law.
• Support business needs with obtaining the best price for supply of materials and services.
• Contribute to the development of improved purchasing processes and procedure.
• Maintains files and documentation thoroughly and accurately • Provide general coordination of arranging various vendor representatives in support of the Project Requirement (Construction / Pre-commissioning/Commissioning, Trainings). • Coordinate with Construction, Pre-commissioning/Commissioning & Preservation Team on proposed vendor scope of work. • Organize and planning of vendor timing & coordination of arrivals to the Project Site. • Support & uphold project vendor requirements for individual reporting to the Project site. • Responsible to monitor Vendor activities to ensure planned scope of work as per Service Contract or Purchase Order. • Track progress of all the vendors, trainers & licensor representatives, support personnel from pre-arrival to departure.
• Make review of all purchase requisitions by coordinating to concerned departments (Operations, Technical & Maintenance, Food and Beverages) in developing procurement specifications
• Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures using ORACLE SYSTEM APPLICATION
• Source, obtain and negotiate product quotations from vendors on price, ability to produce product or service and delivery date to achieve cost saving targets with favorable terms and conditions.
• Review bid proposals with the purchasing manager and assisting in developing contract with vendors and suppliers.
• Compile and evaluate price quotation comparisons with the Purchasing and Logistics Manager.
• Select items through testing, observing or examining.
• Manage entire order process and coordinate to suppliers to ensure on-time delivery.
• Receive, store, and issue materials, equipment, and other items from the storage room or warehouse. Keep records and compile stock reports thru ORACLE SYSTEM APPLICATION
• In-charge in material and stocks control, raw materials and spare parts inventory
• Responsible in completing and compilation of Shipping documents and other related requirements for the specific shipment overseas and coordinating to shipping, clearing and logistics companies (FEDEX, Agility, DHL, UPS, TNT, Aramex, etc.) to ensure on time clearing and delivery.
• Arrange insurance coverage for orders with delivery terms of ex-works, FOB and CFR. Arrange insurance claim for any materials damaged during shipment.
• Monitor deliveries and initiate follow-ups to make sure materials will come according to delivery commitment of supplier
• Arrange shipment for orders with delivery terms of Ex-works & FOB (Request quotation from accredited freight forwarders and issue purchase order according to the best offer).
• Monitor vessel arrival and make sure to receive the original shipping documents on time.
• In-charge in warehouse and inventory stock management.
• Responsible in Oracle System Inventory in terms of implementation, control, improvement and coordinate the problems encountered to the Group Oracle IT consultant.
• Responsible in Monthly Oracle Closing Report ( checking the reports submitted by Operations Department, Running the report, transfer to General Ledger, Opening & Closing the Inventory and Purchasing System)