Administrative Assistant Cum Receptionist
Jurassic Technologies LLC
Total years of experience :8 years, 4 Months
SPECIFIC DUTIES AND RESPONSIBILITIES
• Answering the telephone, transferring calls, taking accurate messages and greeting clients.
• Assisting all incoming/outgoing Guest, offering drinks or other needs.
• Handles CCTV daily monitoring using (NET CMS Version 3.0.3 software).
• Prepares and types correspondences, reports and other documents required by the office.
• Scanning, printing and fax important documents in the office.
• Maintains all records and files relevant to the assigned office.
• Sorts and manages all incoming and outgoing documents and manages the approval of pertinent documents by the office head.
• Handles all communications with regard to office materials, pantry supplies and equipment’s.
• Performs other administrative functions to support the requirement of Sales
• Undertake other duties such as time keeper functions using (ATT 3000 Biometrics software), preparing purchase order and sales invoice of our suppliers using (Micro Dynamics Gross Purchase System software)
• Attend to other duties and tasks that may be required by immediate superior
SPECIFIC DUTIES AND RESPONSIBILITIES
Performs a variety of administrative or executive support tasks that are highly confidential and sensitive.
Responsibilities may include screening calls, managing calendars, making travel, meeting and event arrangements, preparing reports and financial data, training and supervising other support staff, and customer relations.
I.T. - Personnel (I.T. Department - Logistic Operations)
SPECIFIC DUTIES AND RESPONSIBILITIES:
Provides 1st level support for operating system, networks, software and hardware problems reported.
Reports to immediate supervisor and collate data for documentation and solutions as required.
Assist the immediate supervisor in managing, maintaining and updating all database support issues for resolution.
Utilize effectively the System Management tools available for system and network support.
Escalate and route complex or unsolved problems to 2nd level support specialist (immediate supervisor).
Assist or represent immediate supervisor, as required to provide relief, repair, reform for unplanned events
adversely affecting the computing/network environment.
Participate in design and technology reviews, strategy meetings, and brainstorming sessions.
Assist in the management, support and ensures operating viability of LAN (Local Area Network) and WAN (Wide
Area Network) both wired and wireless for all hours of operation, and reports any abnormalities to the immediate
supervisor.
Support to ensure software, hardware and network installations, re-installs, upgrades, changes and relocations are completed efficiently and as required.
Assist on projects and perform special initiatives as assigned by immediate supervisor.
Monitoring Management
Update files on POS (Price Change, Verify New Item and EOD Files)
POS Monitoring, Backup Daily Sales, Backup & Recovery and Computer Equipment Monitoring
Recommends Hardware parts for purchase and repair
Conduct and Participate in Annual Store OPDS Inventory.
Perform related tasks as may be assigned by the department head
SPECIFIC DUTIES AND RESPONSIBILITIES:
Technical Support Efficiency of POS and Server
Record Management
Internal Client Service Management
People Management and Development
Conduct and Participate in Annual Store Stock take Inventory.
Perform related tasks as may be assigned by the department head
SPECIFIC DUTIES AND RESPONSIBILITIES:
Using of JDA and MMS/AS400 program (Approve and print all MTS “Merchandise Transfer Slip” of the stores).
Update and monitor all MTS request of the stores.
Allocate stock transfer advice assigned by Marketing Department.
Conduct and Participate in Trimester Warehouse Inventory.
Communicate to stores in terms of M.T.S. problems/discrepancy regarding to their M.T.S. request.
Handle basic troubleshooting of computers at Distribution office.
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