Rommel Molina

• Managing & Providing Clients with Required Documents & Inquiries such as RFQ, RFI, Invoices, Government Files.
• Managing Bidding application and information as needed. (SAR Ariba)
• Managing and Updating Vendor Registration from the 3rd Party Clients
• Ensuring that all documents are up to date (SAP Ariba) or other clients' platforms.
• Conduct regular internal audits to ensure compliance with company policies and procedures
• Collaborate with external auditors to facilitate external audits in all affiliated international accreditation.
• Develop and implement audit plans, including risk assessments and audit scopes
• Prepare detailed reports on audit findings, providing recommendations for corrective action
• Preparing monthly schedule for the organization and Staff.
• Coordinate to client with regards to their request and their Training Needs and Requested Schedule.
• Informing and Calling clients to update their request RFQ/RFI
• Preparing and managing supplies stocks and placing order
• Organizing and filing documents for clients/companies and other confidential files.
• Preparing Reports (Weekly, Monthly & Annually) based on what the management is requested.
• Submitting Reports along with the General Manager
• Organize & Arranging Travel & Accommodation for Instructor/Staffs / Client's
• Securing all accreditations portal, codes, certificate status, system update, and invoices.
• Printing all the Training required materials for the clients and for the instructor.
• Maintain polite and professional communication with management, colleagues, and other parties.
• Contacting Clients Training In-Charge every week until the course is confirmed/progresses.
• Oversee and Supervise office and employee needs.
• Acting Customer Service Care, Answering Calls & Queries.
• Submitting report sets as per deadline.
• Other responsibilities requested by the management.

• Responsible for the effective and efficient document control of all engineering documents, in accordance with the established procedures.
• Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress.
• Prepare reports, memos, letters and other documents using word processing, spreadsheet or presentation software
• Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.
• Ensure that Project Team and contractors comply with the document management system process and procedures.
• Assist with the implementation, management and administration of the electronic document management system.
• Maintain document logs for correspondence, material approval submittals, shop drawing, RFI (incoming & outgoing).
• Maintain records of engineering documents and drawings in hard copies and electronic files and monitor the revisions and approval status thereof.
• Ensure that the latest revision of all documents produced for the project are recorded and distributed to all concerned parties. .
• Recording all incoming and outgoing transmittals and file in accordance with the company Filing System.
• Receiving and distributing all documents. Preparation transmittal sheets for Inspection Requests, Material & Shop drawing submittals and Filing etc.
• Receive, record, log, scan and distribute all project documents, shop drawings and other submittals.

• Assisting in developing and implementing strategic plans, policies, and initiatives for the company.
• Oversee and manage the company's committees, ensuring their effectiveness and compliance with regulatory requirements in Saudi Arabia. This includes coordinating meetings, preparing agendas, and providing support to committee members.
• Organize and attend board meetings, preparing meeting materials, taking minutes, and following up on action items as needed.
• Collaborate with various departments within the company, acting as a liaison between the CEO and other teams to ensure smooth communication and implementation of decisions.
• Monitor the company's performance, providing regular updates to the CEO on progress towards strategic goals and recommending adjustments as needed.
• Assisting in developing and maintaining relationships with key stakeholders, including partners, investors, regulators, and other industry professionals.
• Stay informed about industry trends and developments, sharing relevant information with the CEO and other team members to support informed decision-making.
• Perform other duties and responsibilities as assigned by the CEO.
• Prepare invoices, reports, memos, letters and other documents, using word processing, spreadsheet, database, and/or presentation software
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
• Read and analyze incoming memos in order to determine their significance and plan their distribution
• Receive and screen phone calls and redirect them when appropriate