Buying Administrator
Salam International
Total des années d'expérience :12 years, 0 Mois
Handling Luggages, Tavola consignment, shoes & bags department for men, women and chil-dren with different brands like (Love Moschino/Moschino Boutiques Ralph Lauren/Valentino Or-landi/Tosca Blu/Escada/Versace/Armani Jeans/Armani Collezioni/ Emporio Armani/Giorgio Ar-mani Cromia/Michael Kors/D&G/Trussardi/Michel Angelo/Etro/Mel by Melissa/Naturino/ and more) in Salam branches all over UAE
Support the process of setting up new supplier arrangements recording best price, lead times and sale or return data Create and update supplier
information, ensuring all details are kept up to date and correct.
Assist with the collating of samples and product information for future planning, weekly meetings and project team meetings. Create purchase orders in line with company and finance require-ments and ensure all invoices and delivery notes are processed for month end reporting
Preparing monthly sales report for each brand supplier & ensure all new products are created as per company policy with correct sales figures and financial data Liaise with Sales & Delivery indi-viduals in order to receive and manage stock ensuring products are delivered on time to the shop.
Responsible for shipment process checking items and barcode entry in the system
Implementing item sale in the system (Oracle) as per management sale percentage approval
Ensure all stock movements are recorded, including all stock write-offs, stock take data and internal department purchases Ensure fast selling stock lines are always in stock, through re-viewing top and bottom selling reports and placing top up orders with suppliers.
Responsible for Retail Customer and Supplier Enquiries, involving daily checks of the Shop email inbox and being the first telephone point of contact for all retail enquiries
Assist buying manager with their season travel (SCHENGEN/UK/US) Visa process.
Assist with the Cash Handling and Operational Procedures, including setting up and closing tills for trading.
Provide Retail Cover where necessary in the Turner Contemporary Shop
Other administration duties including retail banking, liaising with other internal departments and dealing with any retail related enquiries Using ORACLE operating system.
New Vendor Registration Application Management
Processing Purchase Order and Purchase Requisition
Update maintain latest delivery information
Ensure that all required documentation is received in a timely manner
Maintain purchasing files with all relevant documentation correspondence
Compare suppliers invoices with bids purchase orders to verify accuracy as needed
Review purchasing files, reports price lists
Handling petty cash to purchase urgent materials and services
Assisting buyers on their pending Purchase requisition with all sites;
Dealing with all departments like
Undertake a broad range of activities that support the Managing Director
Monitor and screen calls, e-mails and correspondence using discretion to action, delegate and redirect if necessary
Arrangement of travel and itineraries
Organizing personal and business insurance, finances and completing travel expense claims, Incoming Invoices to ensure
payment dates are met
*Undertake HR work as required either personal or business matter, Assisting HR Department for the followings: (Group
Visa, Distribution of Passport, Keeping of Passport & Residence Details, Arrange bookings of ticket for the approved leave
employees
Monitor the daily schedule of the Director and provide required information/documentation for meetings/appointments, by
coordinating with sources within and outside the section
*Answer e-mails at the same time within working hours; propel all related emails the whole time working hours and
proceedings call to the recipient to ensure receipt of emails
Capability assisting in a busy working environment for better team performance
Efficiently keep systematic filling system (hard and electronic) and overseeing correspondence
*Maintains and monitors the HR admin duties such as leave recording attendance, coordinating training requests and
coordinates interviews for candidates as required
Coordinating meetings and conference calls; Calendar coordination
Assisting Purchase Department in all inquiries, L.P.O. and L.P.R. follow ups.
Assisting Accounts Department preparing Petty Cash, Invoice Statements, Site Receipt Statement and printing Payment
Statement to all sub-contractors for the assign Project (American Hospital).
*Preparing cheque for distributions to Sub-contractors, suppliers & employees as well.
Total performs various Administrative tasks.