Ronald John Abraham

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Managed the CEO's calendar, meetings, and international travel, including visas, accommodation, and itineraries.
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Oversee office operations - maintaining employee visa tracker (UAE Office), coordinating renewals (visa, medical insurance, ILOE, labour card, EID), and ensuring compliance with local regulations. Ensured timely updates on UAE and KSA VISA regulatory changes to stakeholders.
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Served as custodian of company documents, tracking renewals for licenses, insurances, and contracts.
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Managed employee insurance, budget tracking, and ROI assessment for all subscriptions prior to renewal.
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Led travel desk and event management activities, promoting cost optimization and staff welfare initiatives.
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Maintained onboarding kits, employee SIM cards, and ID cards. Handled vendor management, facility and housekeeping operations, and replenishment of office supplies, stationery, and pantry items.

O Managing Official Emails and Hectic Outlook Calendar of the Managing Director. Sending Mails on behalf of Director. O Providing C - level Admin tasks of Director, Key Persons and managing office administration. O Booking travel tickets, reserving hotels, arranging transportation, preparing itineraries of C Level executives. O Coordinating with different stake holders for approvals and signature. O Maintaining confidential data, updating data base, soft copy documentations and bookkeeping hard copy files.

O Providing C- Level Administration to the Managing Director and AVP. Maintaining Official Emails and Hectic Calendars of MD. O Compiling Sales Funnel data, Preparing Weekly Sales Reports and Presenting on weekly meetings. Consolidating weekly reports from Sales Executives for meeting presentations. O Managing and Coordinating all travel arrangements including Air Tickets, Hotel Bookings and Transportations. Preparing detailed itineraries of busy executives. O On behalf of boss, reviewing and approving of Purchase Requisitions on timely basis. O Conducting preliminary round of meeting with different clients / Officials prior to the meeting with Boss. Preparing minutes and reports and issue to the attendees. O Involving and Coordinating with Marketing activities of the company & social media promotions. O Dealing with different Vendors in Vendor Registrations, preparing required documentations and involving in Vendor Management Cycle. O Maintain a track of monthly performance of Sales Executives and Company Sales and Order in Hand records. O Managing different administrative tasks including Tender Documentations, Government Certificates Renewal & Company Software licenses purchase and renewal. O Coordinating with different stake holders like HR, Sales Team, Finance Team, Project Team and Purchase Team.

o Provided C-Level executive assistance and administration. Created and maintained heavy calendars, scheduled appointments, meetings, and special events. Maintain one-on-one working relationships with the Director/Vice President and team to keep them well informed of upcoming commitments. o Attending meetings and transcribed minutes. Compose and issued confidential correspondences, MEMOs as required. o Raised NFA/RFA and followed up on its approval and action plans. o Coordinated travel arrangements including flight reservations, travel tickets, visa's, transportation at destination, hotel accommodations. Coordinate and builds international and domestic travel itineraries, including arranging point-to-point transportation. o Processed expense / per diem reports and vendor invoices for reimbursement payments and reconciliation. o Managed teleconferences, coordination with different stakeholders. Interview coordination for both internal & external candidates. o Maintained log for incoming outgoing files, official correspondences, monitor it through share point collaboration. o Worked independently, and proactively, on all admin tasks for different project activities. o Coordinated complete vendor management lifecycle from shortlisting, vendor registration, finalizing agreement, payment processes (PR, SWE). Maintained tracker for all the procurement activities. o Build and manage relationships with key stakeholders and vendors to ensure that organization goals are met. o Handled book keeping tasks, Control filling, sorting, and retrieval of electronically stored data produced by technical team / projects team in a timely, accurate and efficient manner. o Act as liaison with external stakeholders such as investors, bankers, auditors, customers, vendors. o SPOC for cross-functional teams from project team, procurement and hospitality team. Primary point of contact for internal and external communication pertaining to the top executives. o Supported Director in the preparation of presentation, benchmark documents, complex reports, budgets and related activities. o Managed inventory of team assets and office stationery requirements. o Prepared BOQ requisitions for hospitality pre-opening operations and get necessary approvals. Prepared documentation for snags and desnags identified by the team. o Managed to Improve the efficiency of a web-based document collaboration system in our team by 14%.

Looking after Service department all over India. Handling all IT related problems in office.
Solving customer’s technical queries and complains. Operating and maintaining CRM for service calls. Spontanious arrangment of technician site visiting and problem solving in respect of service complains. Following up spares managment, service queries, purchase orders, proforma invoices. Maintain office records and utilities. Maintaining employees data, daily records, attendance, back office works, documentation for importing and Forex transfer, Coordinating meetings. Telephoning, E-mail follow ups, following up of client payment on monthly basis, drafting business letters and maintaining different other office tasks.

BIW Welding fixtures for automobiles
Performed all kind of administration and back office assistance. Managed 2D & 3D designs and related documention for vehicles Body In White welding fixture designing.