Senior Human Capital Executive
Majid Al Futtaim
Total years of experience :29 years, 2 Months
Support the Human Capital Director with all human capital management matters specifically Compensation & Benefits, Payroll and in all administrative and operational matters.
KEY RESPONSIBILITIES:
Compensation & Benefits and Payroll
• Payroll management and administration.
o More than 250 MAF Finance direct staff
o More than 350 MAF Finance outsourced staff
o More than 50 MAF Finance Jordan staff
• Prepare and implement the outsourced staff Incentive payout
• Update payroll data (in case of new joinees, promotion, and separation)
• Support Finance at the financial year end to ensure on time disbursement of incentive and salary increments.
• Assist in preparation and maintenance of SAP HRMS, MIS reports and its related correspondence.
• Incentive analysis, Payroll MIS, Manpower costing MIS.
• Full and final settlement processing
• Prepare and provide relevant periodic reports (weekly, monthly, quarterly, and annual reports, updates to business, etc.). As well as any other ad hoc reports as required.
• Coordinate with Finance for the monthly posting of payroll journals and accruals.
• Reconcile monthly system reconciliations and accrual accounts before and after payroll closure.
Employee Relations & Operations
• Manage the Employee Separation process and ensures smooth exit of employees, which includes Exit Interview, payment of Final Settlement and all Visa related formalities.
• Responsible for managing and ensuring smooth transition of Employee transfers by coordinating with relevant departments or Business Units and ensuring related visa formalities within appropriate time frame.
• Liaise and manage the relationship with the outsourced agencies
• Keep track of the outsourced agencies contracts and coordinate with the Head of HC for any required action (new sign-up, renewal, etc.)
• Ensure that invoices and approved RFP are submitted to Finance for payment processing.
• Ensure effective implementation of HC policies and handle all related queries.
HRMS Admin
• Handle all the matters related to the HRMS system (SAP) for MAF Finance staff. This includes timely checking of uploaded all employee personnel data upon employee joining including titles, grades, and benefit eligibilities in line with the company policy and eligibility, etc.
• Administer employee transfers such as inter-company transfers, business unit or entity transfers.
Visa, Medical and Documentation
• Assist on employee visa processing - New Visa, Renewals and Cancellations
• NOC, Salary Certificates, Salary Transfer Letters, and other official employment letters
• Assist Health Insurance applications, renewals, and handling issues.
HR OFFICER:
1. Administers various human resources plans and procedures and assists in development and implementation of personnel policies and procedures.
2. Managing and maintaining Human Resource Information System records and compiles reports from database.
3. Participates in developing department goals, objectives, and systems.
4. Handles employee relations counseling, outplacement counseling, and exit interviewing.
5. Assists in evaluation of reports, decisions, and results of department in relation to established goals.
6. Recommends new approaches, policies, and procedures to effect continual improvements in efficiency of department and services performed.
7. Maintains compliance with federal and state regulations concerning employment.
8. Ensures that human resource files and records are maintained in accordance with legal requirements and Company policies and procedures.
9. Prepares employee contracts, offer letter and NOC.
10. Documents human resources actions by completing forms, reports, logs, and records.
11. Assist with development/implementation of performance evaluation and rewards systems.
12. Ensures that the recruitment and selection process is followed. Creates advertising on job portals & newspapers, conducts interviews, and coordinates with Line Managers to ensure successful hiring.
13. Ensures smooth joining formalities; prepares the induction and orientation schedule and conducts the induction for new hires.
14. Develop a good working relationship with other departments and all employees.
15. Work closely with the PRO to process the visas and the required statutory documents.
PAYROLL OFFICER:
1. End to end processing of company payroll(s).
2. Collate payroll information, process, produce reports and journals and file.
3. Reconciliation of payroll related General Ledger accounts.
4. Preparation of payroll related reports for managers.
5. Gratuity, termination and redundancy calculations as required.
6. End of year processing and reconciliation including payment summaries.
7. Maintenance of payroll system and leave planning system.
8. Updating and maintaining payroll records.
9. Liaising with staff and management on payroll related queries.
10. Maintaining leave, sickness and overtime reports, as well monitoring the attendance.
11. Payroll reporting to meet internal and statutory obligations.
12. Payroll administration.
13. Processing increases and calculation of back pays.
14. Assisting HR Manager with month end consolidation.
15. Reconciling payroll related GL accounts.
16. Handling staff queries regarding payroll and HR.
Responsible to provide systematic and efficient HR & administrative services by following company systems, procedures and policies. Organize the HR office procedures immaculately, in order to ensure smooth flow and record of documents. To assist the HR Manager in staffing, recruitment, visa processes, document controlling, insurance and other related HR jobs. And responsible to provide excellent and consistent level of administrative support to all Senior Management Team and Middle Management as well.
Responsible for all human resource activities for the company such as Hiring and Recruitment, Training and Development, Payroll & Timekeeping, and Salary and Employee Benefits Administration. Provide advice, assistance, maintenance and follow-up on company policies, procedures and documentation. Coordinate the resolution of specific policy-related and procedural problems and inquiries.
Primary responsible on the day-to-day transactions in the HR areas related to Hiring & Recruitment, Payroll & Timekeeping, and Employee Benefits Administration.
• Meeting QSC (Quality Service and Cleanliness) standards on all shifts without supervision.
• Training crew trainers and helping to train manager trainees and swing managers.
• Writing documentation in employee personnel files.
• Giving input on crew performance reviews.
• Completing weekly inventories and statistical (or variance) reports.
• Maintaining restaurant safety awareness and safety records.
• Using proper security and verification procedures when handling deposits and the contents of the safe.
• Executing crew incentives and enthusiasm calendar activities and maintaining the crew bulletin board.
• Adjusting Bin Level Charts.
• Calculating the restaurant's Build-To and ordering of food, paper and operating supplies.
• Computing assigned P & L line items.
• Completing assigned daily, weekly and monthly equipment calibrations.
• Meeting QSC (Quality Service and Cleanliness) standards on all shifts without supervision.
• Training crew trainers and helping to train manager trainees and swing managers.
• Writing documentation in employee personnel files.
• Giving input on crew performance reviews.
• Completing weekly inventories and statistical (or variance) reports.
• Maintaining restaurant safety awareness and safety records.
• Using proper security and verification procedures when handling deposits and the contents of the safe.
• Executing crew incentives and enthusiasm calendar activities and maintaining the crew bulletin board.
• Adjusting Bin Level Charts.
• Calculating the restaurant's Build-To and ordering of food, paper and operating supplies.
• Computing assigned P & L line items.
• Completing assigned daily, weekly and monthly equipment calibrations.
• Meeting QSC (Quality Service and Cleanliness) standards on all shifts without supervision.
• Training crew trainers and helping to train manager trainees and swing managers.
• Writing documentation in employee personnel files.
• Giving input on crew performance reviews.
• Completing weekly inventories and statistical (or variance) reports.
• Maintaining restaurant safety awareness and safety records.
• Using proper security and verification procedures when handling deposits and the contents of the safe.
• Executing crew incentives and enthusiasm calendar activities and maintaining the crew bulletin board.
• Adjusting Bin Level Charts.
• Calculating the restaurant's Build-To and ordering of food, paper and operating supplies.
• Computing assigned P & L line items.
• Completing assigned daily, weekly and monthly equipment calibrations.