Lead HR Generalist/Asst. HR Manager
IT Consultancy
مجموع سنوات الخبرة :14 years, 3 أشهر
• Handling IT recruitment for Qatar & UAE region
• Work with Stakeholders to achieve the set goals
• Tracking of all transactions related to positions, recruitment, benefits, earnings/deductions and reporting the information to the MD upon request
• Maintaining relevant HR records and proper filing system for HR documents
• Assist with day-to-day operations
• Manage employees’ grievances and complaints; provides guidance case to case
• Work with PRO (Visa process, License renewal, Istmara, QID)
• Work on Employee benefits such as Insurance, Tickets, Sukran Cards (Best Performer)
• Work Employee Engagement Activity
• Prepare projects and budget for HR activity (Goodies, Yearly Employee
• Purchase Tenders of Govt. projects (IT recruitment)
• Work on the feedback from Exit Interview and Survey
• Update HR policy timely manner as per the local labor law
• Providing feedback to the management to enhance a better and cordial working environment.
• Payroll Process for STTPL/STN/Sri Lanka entity (ADP Tool)
• End to End On-boarding/Off-boarding process
• Induction for New Joiners & Document collection
• P-file/E-file Management from Joining till Exit
• Leave Management - KRONOS
• Managed Voluntary and Involuntary Exit
• Handled RIF and PIP cases with high continentality
• Run and prepare various reports from Success Factor
• Reviews, updates and maintaining all the trackers and forms.
• Input gathering from New Joiners for the payroll process
• Preparation of various Human Resource letters (Address Proof, Employment Letter, Roles & Responsibility letter for Visa, Vacation Letter, Internship letter, Relieving & Experience Letter)
• Prepared and Presented PPT on Payroll for Boot Champ (100 Interns)
• Employee’s query handling
• Provide BGV clearance as per our Company records
• Handled NPS, Zeta (Tax benefits)
• Assist team with adhoc request
• Reviews, updates and maintaining proper filing of Staff details, HR policy, HR handbook, performance appraisal form and training form, etc.
• Evaluating the effectiveness of the respective training programs by obtaining feedback from employees
• Attending to employees’ grievances and complaints; provides guidance if necessary
• Providing feedback to the management to enhance a better and cordial working environment
• Organizing corporate events such as company’s staff appreciation and recognition
• Assisting in drafting out Annual Meet Letter and Promotion Letter
• Leave record management (Sick, Compassionate, Maternity & Annual leave)
• Process medical claim of all the overseas staff and dependents.
• Prepare and document resignations.
• Update and Maintain PM tracker.
• Preparing and updating Probation Letter and tracker.
• Ad-hoc requests
• Handling monthly payroll and yearly reports
• Assist procurement (Office Supplies)
• Vendor payment management for office supplies
• Including details of new joiners into the portal, prepare file, etc.
• Coordinating, negotiating with employment and advertising agents on service fee, advertisement recruitment and interview schedules
• Conducting interviews. Arranges interviews for management levels.
• Prepare Offer Letter to selected candidates and Letter of Rejection to unsuccessful candidates
• Conducting orientation program to new employees
• Evaluating the effectiveness of the respective training programs by obtaining feedback from employees
• Attending to employees’ grievances and complaints; provides guidance if necessary
• Providing feedback to the management to enhance a better and cordial working environment
• Organizing corporate events such as company’s Annual day, dinner, corporate trip, family day etc.
• Reviews, updates and maintaining proper filing of insurance policy, HR handbook, company doctors’ list, performance appraisal form and training schedules
• Assisting Accountant in planning and preparing annual headcount report and updating the organization chart
• Involving in yearly manpower planning and expansion
• Assisting in drafting out Annual Meet Letter and Promotion Letter
• Managing and appraises subordinates’ performance and their career advancement
• Maintain Vehicle details
• Leave management and leave salary calculation
• Assist PRO’s for on time renewal of RP and Istimara
• Assist PRO’s for preparation of new contract and renewals.
• Ticket booking for employees.
• Handling monthly attendance sheet for payroll
• Coordinating, negotiating with employment and advertising agents on service fee, advertisement recruitment and interview schedules
• Arrange interview
• Prepare Offer Letter to selected candidates and Letter of Rejection to unsuccessful candidates
• Providing feedback to management regarding requirements requested from departments
• Organizing corporate events such as company’s dinner, corporate trip, etc.
• Reviews, updates and maintaining proper filing of all HR related documents
• Vehicle Record Maintenance
• Assist PRO’s for on time renewal of RP and Istimara
• Ticket booking for employees.
• Receive Quotation for stationery and other office items.
• Handling calls, emails and letters
From 6 Aug 2012 - Till date: Working as Administrative Support in Ernst & Young
Worked as a resource for Event Management activities for an EMEIA Milestone events
➢ Worked on taking care of Excel related calculations for Delegates from NMADP (2600 delegates)
➢ Updation of data in Starcite and Master file
➢ Report generation process for SA coordinators
➢ Handled NMADP Common mail box
➢ Interaction with delegates regarding their travel and accommodation
➢ Researching on getting details of delegates from database.
Received good feedback from the client's side.
Administrative Support: ➢ Coordinating as an Administrative Associate for various administrative activities like, Excel reporting, Documentation, calendar management, and common mail box management.
➢ Assigning the request according to the queue.
➢ Tracking and maintaining subscription list for different Journals in E&Y.
➢ Managed Account Team Site to migrate the repository from different locations.
Executive Assistant - Support
➢ Calendar Management (Schedule Meetings)
➢ Travel Management (Rail, Flight and Hotel room Booking)
➢ Coordinating for Visa process with the concern team
➢ Workshop Management (Office room booking, Working lunch and Meeting arrangements)
From 4 July 2011 - 8 March 2012: Working with ACS, A Xerox Company, Cochin, one of the leading company in BPO and IT Outsourcing across a variety of industries and the public sector, as Senior Associate in Travel & Expense Team for Chrysler LLC.
➢ Responsible in handing Tickets (Employees query regarding the T&E report)
➢ Auditing and Reconciliation of T&E reports submitted by the Chrysler employees
➢ Sound understating and hands on experience in Concur
➢ Coordinating with Chrysler US employees regarding T&E expense
➢ Approving the reports
From 1stAugust 2009 - 30 June 2011: Appointed in Prompt Support Services, and was deputed to BHARTI AIRTEL LIMITED, Cochin, one of Asia's leading integrated telecom services providers with operations in India and Sri Lanka, as Vendor Payment Helpdesk Executive (Accounts Payable) in SCM department
➢ Responsible for vendor creation in Oracle.
➢ Creating the Global Blanket Purchase Agreement (GBPA) for fixing the rate.
➢ Creating the Purchase Order against GBPA.
➢ Tracking/updating of invoices created by vendors through Oracle.
➢ Id creation in Airtel supplier portal.
➢ Training vendors in Airtel supplier portal for Invoice creation.
➢ Coordination with warehouse/finance and Marketing departments.
➢ Ensuring timely processing of bills and releasing payments
➢ Proven record of implementing Supply Chain Strategies including material planning, vendor development, vendor management, Vendor Payment.
➢ Coordinating Vendor for Promotional Activities.
➢ Sound understanding & hands on Experience in ERP (Oracle 11.5.9)
➢ Procurement of required commodities for different departments in the Organization like IT, CSD, Admin, and Marketing.
➢ Reports on various needs Daily/Weekly/ Monthly
➢ Bill Processing in line with Capex / Opex account.
➢ All quotation collected from Vendor thru System for Updating
From 6 July 2008 - 31 July 2009: Worked as Counselor Cum Junior Executive in Heritage India Foundation
➢ Giving proper support and facilities for completion of various projects conducted by Heritage India Foundation.
➢ Coordinating with US Universities and supporting Indian Students for Higher Education.
➢ Document collection and processing for VISA sanctioning.
➢ Matured to accept challenging assignment that focuses on change and implementation.
➢ Ensuring best value for money, cause and effect relationship and planning for alternatives.
MBA Finance
Graduation: Bachelor of Commerce, March 2009, (M.G University) Specialization in Computer Application