Scheduling Staff/Coordinator
AL AHLI DRIVING CENTER
Total years of experience :8 years, 7 Months
• Main duty is Handling Light Vehicle Scheduling.
• Preparing the schedule for all categories.
• Check for the accounts clearance before schedule is given thoroughly.
• Reporting all the work to Scheduling In-Charge.
• Preparing Daily Schedule of Students for each Instructor.
• Communicating with branches regarding scheduling through phone and e-mail.
• Communicating with the Account Section for the Student’s Account Issues.
• Printing Daily Schedule Report for Instructors.
• Supervising the scheduling room.
• Handling all the Permission Break Application of all Instructors.
• Handling the Instructor’s Leave Applications.
• Handling all the Scheduling of Companies from Sales Department.
• Making some our department’s Monthly Report such as Analysis of Instructors Absent Report, Personal Permission Break, Disciplinary Action Report, Total Class per Instructor per Month, Practical Training Feedback, etc. (as per ISO Documents)
• To make the Minutes of Meeting of our department in a monthly basis.
• In-charge in filing the important documents such as all the reports mentioned-above and all the documents related to RTA.
• Performs other duties as assigned by the Instructors and Scheduling In-Charge from time to time.
OFFICE SECRETARY / COORDINATOR
AL NOUR FURNITURE INDUSTRY L.L.C. / LINE & DESIGN FURNITURE INDUSTRY L.L.C.
P.O. Box No. 86763 Dubai, U.A.E. / P.O. Box No. 70267 Sharjah, U.A.E.
19 December 2009 to 21 September 2010
Duties and Responsibilities: • Main duty is to coordinate and look after for all our different international supplier's correspondence in different countries such as China, Malaysia, Indonesia, and all other countries which are in the line of our business.
• In-charge in taking all incoming and outgoing calls.
• Coordinates with the sales executive through making their quotations and attending their client's call when all are out in the factory.
• Initiates a Job Order for any of our sales executive's corresponding order.
• For the time being assigned to be come a Purchaser and ensure that all the materials needed/required by a particular job shall be provided on time without any delays.
• In-charge in filing all the important documents such as price list, correspondence and all documents related to our boss confidential business's files.
• Take part for the accounting work suck as following-up our client's outstanding dues.
• Performs other duties as assigned by the managing partner from time to time.
RECEPTIONIST cum OFFICE ASSISTANT
AL-REYAMI GROUP (Hitec Interiors L.L.C.) - P.O. Box No. 112047, Dubai, U.A.E.
14 November 2007 to 30 June 2009
Duties and Responsibilities: • Main duty is to coordinate and look after for all of our different overseas suppliers (mainly from Germany, Holland, Austria, United Kingdom, Bahrain, China, etc.)
• Updating the status of all consignments and shipments. Make sure that all shipping documents are complete upon clearing the said consignments and shipments.
• Following up for the despatch, pick-up/collection, estimated time of delivery and the estimated time of arrival of the materials, goods, samples, etc.
• Make a booking for any Import Service Request from the different/other countries using our own shipping company and accredited courier company.
• In-charge in filing the important documents such as price list, technical datas, correspondence and all documents related to the main overseas suppliers.
• Take part for the accounting work such as monitoring our overseas suppliers balance payment.
• Inter-coordination to the different divisions (Logistics, Accounts, Sales Team)
• Perform other managerial duties as assigned by the Divisional Manager and DGM from time to time.
OFFICE SECRETARY
Alutrade L.L.C. - P.O. Box No. 7368, Dubai, U.A.E.
23 December 2006 to 30 September 2007
Duties and Responsibilities: • Have a constant checking and communication over the mail from the different customers and suppliers.
• Cross-checked of all invoices according to its corresponding delivery orders and file it afterwards upon receipt from the customers / clients.
• Cross-checked of all Local Purchase Orders (L.P.O.'s) and Inquiries coming from the facsimile.
• In-charge in all filing works.
• Attending telephone calls for recoveries.
• Making quotations some of the time.
• Partial accounting works such as collecting the cheques / payments and following-up all overdue / outstanding balance amount.
• In-charge in any computer related works such as correspondence, etc.
• Help the General Manager in preparing all shipping documents to be sent to the consignee.
• Perform other managerial duties as assigned by the Managing Director from time to time.
SALES COORDINATOR / TYPIST
Cornerstone International Philippines - Quezon City, Philippines
02 August 1999 to 31 May 2002
Duties and Responsibilities: • Check and collect all the inquiries and purchase orders (P.O.'s) from the facsimile then distribute it to the designated officer
• In-charge in preparation of quotation to be approved by the sales director
• Upon approval of the sales director, it should be faxed for the customer's approval then follow it up for customers conformation
• Answers telephone calls and pass on the message to the concerned party
• Ensure that all client received satisfactory customer service
• In-charge in the issuance of sample items as requested by the customer before they purchase the product. All samples should not be taken without my approval
• Prepare monthly sales report based on the record book to be submitted to the vice president of the company and the accountant as well
• Perform other duties as assigned by the superior.
COLLEGE AMA Computer Learning Center (AMA CLC) Lagro, Quezon City - Philippines S.Y. 1997 to 1999 Course: Computer Secretarial (CSC)
HIGH SCHOOL General Mac Arthur Memorial Academy (G.M.M.A.) Sapang Palay, Bulacan - Philippines S.Y. 1993 to 1997
ELEMENTARY Bagong Buhay "A" Elementary School (B.B.A.) Sapang Palay, Bulacan - Philippines S.Y. 1987 to 1993