Contract Administrator & Sr. Quantity Surveyor
Leaders Aluminium & Glass Industries, LLC
Total years of experience :34 years, 8 Months
As a Contract Administrator, I review the terms and conditions of the contract documents and discuss with management all points in preparation for signing any new project contracts, ensuring that what is offered and accepted by both parties is understood. Advises management regarding risks involved, and any possible remedies to problems that may arise during the execution of the work. Makes any comments, where necessary for unacceptable terms and conditions of work prior to finalizing and contractual matters.
Participates in the contract negotiation to pursue company goals and ensure that all terms are beneficial to the company.
Participated in negotiation and completing necessary research and clearly documenting findings, drafting proposals, and clarifying the position of the company in relation to arbitration proceedings.
Prepares Sub-Contract Agreements between company and sub-contractors hired for specific specialties or manpower supply.
Monitors and interprets the contract provisions, prepare letters for claims regarding variation works, additional works, and disputed matters, and presentation of documents to reflect compliance to contractual obligations.
As a Sr. Quantity Surveyor, I manage the process of measurement, costing, and preparation of documents in relation to the contract for presentation and obtaining Client approval for invoicing; prepare notification letters and detail particulars of variation claims; verify contract documents including Bill of Quantities and monitoring execution of works ensuring that the obligations are adhered to; evaluation of sub-contractors documents and checks the legitimacy of claims; ensure that subcontract costs are monitored and controlled against agreed budgets and that cost information is accurately recorded and regularly presented to appropriate personnel in a clear and concise format.
Keeps track of changes from the original plans and the actual work done to raise variation claims, and negotiates these claims with the Client and Consultants.
Prepares, in close coordination and cooperation with Operations, Estimation, and Finance Department the monthly project cost - revenue analysis, to keep track of variances or deviations against planned cost & revenue take-up.
Prepares weekly and monthly reports for management information as well as financial close-out for the project and prepares replies or write letters to the contractor/consultant regarding matters affecting project value or collection of dues.
Responsible for keeping track of changes from the original plans and the actual work done to raise variation claims, and negotiating these claims with the Client and Consultants.
Manages the preparation of the Payment valuations in accordance to the contract agreement; prepares the program of Works and oversees that the works are done in accordance to the planned schedule and in compliance to the Conditions of the Contract; Checks and monitors the project accomplishment and costs thru the assigned staffs; Coordinates with the Consultants and Client regarding change and variation orders and problems arising at the job site during the execution of the works.
Responsible for the quantification of work accomplished, and coordination with Client representatives; Prepares requests for approval for all works done, queries for all variations in actual site conditions against plans issued, and coordinates with site staffs the instructions from consultants and Client; Daily review of project activities and makes sure that activities are logged in the system.
Verify requisition for purchase items based on bill of quantity and confirm that the cost does not exceed budget.
Coordinates with various government agencies for matters concerning services provided in the area and attends monthly progress meetings.
Complement the role of the Project Manager.
Reviews various preliminary drawings and specifications to determine the quantity of materials and labor required for the project to be tendered; gathers information on the access to the site, surface topography and drainage, availability of electricity, water and other services as well as availability of materials in the location; prepares a cost summary for the project .
Tasked to oversee the required documentation for contracts with government agencies and private companies; and attends to all other activities necessary to be done by the company as its representative in its satellite office.
Coordinates with suppliers for the shipment of materials ordered by bulk.
Gathers information regarding new projects being prepared for tendering purposes; gathers information regarding the latest trends and availability of construction materials and parts for machineries
Manages the overall operation of the lending corporation; Supervises the work of the bookkeeper, cashier, and collector; Submits quarterly report to the Board and make all other decisions / actions necessary for the operation of the Corporation.
Verifies and investigate paying capacity and background of prospective borrowers; Monitors daily collections and records and ensure availability of funds when releasing loans.
Reviews and approves periodic balance sheets and statement of profit and loss for submission to the Board
Prepares Job Order Authorization, Project and Contract Profiles, and details budget for reference of all the departments; Prepare reports regarding project cost budget against actual cost and highlights the major causes of variances in each construction discipline based on project accomplishment; Monitors and interprets the contract provisions on the scope of works, technical specifications, terms of payment, bond requirements, liquidated damages, suspension of work, change orders, variations orders, incentives and price escalation; Prepares formal Change Orders or Variation Orders in coordination with the Project Manager; and progress billings; Prepares productivity reports, billing status of uncollectible client accounts, subcontractor schedule of payments; Attends meeting with clients regarding contract provisions and negotiates claims for variation orders.
Prepares the monthly invoices as per contract agreement and preparation of the required documentation; Inspect and manages the process of measuring work accomplishments and coordinates with the Project Management Team, the Architects and the Owner for possible and on-going change orders and variation request and prepares prices for these change orders; Prepares monthly cost report; Evaluates sub - contract works; Assists the Project Engineer and Project Manager in the implementation of the works and in the preparation of reply for any business correspondence.
Attends weekly progress site meetings, monthly Department meetings and prepares progress reports.
Assists the project manager when help is needed and prepares draft letters in reply to communications received from Client, Consultant and sub contractors as well as queries regarding site conditions requiring Consultant decisions or comments
Reviews preliminary drawings and specifications and visits the site of the proposed project; gathers information and estimates the quantity of structural or architectural materials and coordinates with material suppliers; Inspects on-site location to determine actual site conditions and analyzes situations and other physical constraints in order to make decisions concerning equipment needs, the sequence of operations, size of crew, allowances for wasted materials, probable delays and all other factors that may increase the cost all to be incorporated in the bid price; coordinates with the Bid Committee any problems associated with the plans issued; Prepares confirmation letter of all verbal communications made through meetings, conferences and telephone conversations
Estimates materials quantities for low cost housing based on approved drawings; Checks availability of the materials in the local market.
Monitors and reports actual progress of work and prepares daily report to the Project Engineer.
Logs all activities, conditions and situations in the site for references; prepares requisition for purchase for items required in the site.
