HR Administrative Assistant/Government Relations Officer
BMB Group
Total years of experience :4 years, 7 Months
Responsible for supporting HR team in a fast-paced office environment, and assisting them with the day-to-day efficient operation of the HR department
Key Assignments:
• Responsible for all Government Relation Procedures (Issuance of new Visas, Renewal of Residence Permit, Labor Work permit, Contract Renewals, Issuance of Municipality Health cards); preparation of documents, online visa processing and other Public Relations and Admin duties.
• With wide knowledge for online visa processing of employee through eDNRD/GDRFA Portal (General Directorate of Residency and Foreign Affairs) UAE
• Ensure proper documentation, manage and maintaining a systematic process for updating personal records and enhance operational efficiency i.e. capturing new joiners details on the system in a timely manner, recording leavers on a spreadsheet, maintaining labor relations database.
• Monitoring of data accuracy, completeness and timeliness.
• Assisted staff with routine HR related questions, served as the first point of contact for employees - Assisted company staff in solving HR issues.
• Managed, organized and updated files, records, correspondence, charts and reports - Performed HR office services such as: filing documents, printing reports and documents to ensure proper filing system.
• Handled discrete information related to employee relations, changes in the organization, performances, appraisals, confidential information issues, and other sensitive HR-related matters.
• Made reservations and coordinated travel schedules for management.
Provide general day-to-day HR support across the Gulf Contracting as part of HR function in relation to all HR, Employee Benefits and other administration duties.
Key Assignments:
• Assisting the HR Manager with generalist HR matters, including reviewing and developing relevant Gulf Contracting Policies and Procedures and providing advice in relation to employee performance, conduct and absence management.
• Providing confidential ad hoc advice and assistance to Gulf Contracting employees
• Assisting with preparations for disciplinary and grievance hearings as necessary
• Advertise staff vacancies, assess applications, prepare reports and make recommendations to management about staff appointments
• Maintained the personal records of employees on matters such as wages, leave and training, and prepare associated management reports.
• Use a number of management information systems to record, maintain, plan and manage the organization’s human resources.
• Made reservations and coordinated travel schedules for employees.