PA to CEO
Aspen Creations
Total years of experience :10 years, 7 Months
Acts as Personal Assistant to Managing Director
Attending to, incoming and outgoing telephone calls for clients in behalf of Managing Director as deemed necessary
Receive incoming fax/letters, emails, messages and couriers in behalf of the Managing Director.
Organize meeting internal and external
Relays messages to concerned department on priority basis
Prepares letters as and when required for sending to internal management staff, clients, suppliers and or contractors.
Facilitates and ensures all business correspondence are replied and actioned in behalf of Managing Director
Facilitates the proper filing, maintaining and updating files, and labeling for Project File, Restaurant Branches File and MD File
Attends meetings with client in behalf of the owner as and when deemed necessary
Coordinates any administrative requirements for all companies under Aspen Group.
Inquires/ask for cost proposal for project requirements
Makes follow up to contractors with pending requirements for submission to office
Acts as coordinator between Project Team and Site Team
Monitors Project accomplishment and work output of Project Site team via smart sheet software
Works to all other task as required by the Managing Director, HR Manager, Finance Manager and Restaurant Operations’ Manager
Acts as Personal Assistant to Managing Director
Attending to, incoming and outgoing telephone calls for clients in behalf of Managing Director as deemed necessary
Receive incoming fax/letters, emails, messages and couriers in behalf of the Managing Director.
Organize meeting internal and external
Relays messages to concerned department on priority basis
Prepares letters as and when required for sending to internal management staff, clients, suppliers and or contractors.
Facilitates and ensures all business correspondence are replied and actioned in behalf of Managing Director
Facilitates the proper filing, maintaining and updating files, and labeling for Project File, Restaurant Branches File and MD File
Attends meetings with client in behalf of the owner as and when deemed necessary
Coordinates any administrative requirements for all companies under Aspen Group.
Inquires/ask for cost proposal for project requirements
Makes follow up to contractors with pending requirements for submission to office
Acts as coordinator between Project Team and Site Team
Monitors Project accomplishment and work output of Project Site team via smart sheet software
Works to all other task as required by the Managing Director, HR Manager, Finance Manager and Restaurant Operations’ Manager
Receive incoming fax, messages and couriers in behalf of the personnel.
Serve as the company’s reception personnel.
Receives incoming letters or fax from contractor or clients and actions each one accordingly
Relays messages to concernd dept on priority basis
Organize meeting internal and external
Acts as P.A to Director and Chairman and does all work as deemed required by the two company heads.
Process all visas for Director and Chairman when traveling abroad.
Acts as coordinator between Project Team and Site Team
Prepares correspondence/letters to clients, contractors and subcontractors.
Monitors employee movement i.e leaves, absences and or tardiness.
Prepares letters as and when required for sending to contractor or client
Submittal of NOC'S to dm
Monitor expiry of employees visa expiration, insurance for vehicle, medical, trade license, etc.
Inquires/ask for cost proposal for project requirements i.e soil investigation, shoring, etc for approval
Makes follow up to contractors with pending requirements for submission to office
Facilitates online application for Projects to DEWA, Etisalat and DM.
Facilitates the proper filing, maintaining and updating files, and labeling of daily transactions
Facilitates and ensures all business correspondence are replied and actioned in behalf of General Manager.
Preparation of petty cash for reimbursement and issuance of cash flow to Project coordinator.
Maintains a systematic personnel file and in charge of preparing the record of employees earnings and deduction.
Prepares check issuances for encashment/depository of checks and performs other bank transactions.
Ensures that all monthly accounts payable and receivables are properly updated, recorded and actioned
Attends meetings with client in behalf of the owner as and when deemed necessary.
Conducts phone interview to short listed candidates
Conducts personal preliminary interview.
Prepares documents required for the secondary or final interview
Endorses qualified applicants to the HR department head in readiness of secondary or final interview
Encodes and prepares offer letter for the selected applicant
Conducts formal presentation of the newly hired to all company employees
Conducts preliminary briefing to newly hired employee
• Attending to, incoming and outgoing telephone calls
• Acts as coordinator between sales team and the client
• Prepares invoices and delivery notes for outgoing goods to different retailers or individual customers
• Preparation of Driver’s petty cash for reimbursement and issuance of driver’s cash flow
• Ensures that all monthly accounts payable and receivables are properly updated, recorded and actioned
• Facilitates the proper filing, maintaining and updating files, and labeling of daily transactions
• Facilitates and ensures all business correspondence are replied and actioned
• Manages and Coordinates all daily task for all 4 staff (admin assistant, driver, sales person and merchandiser)
• Logistics in charge for any incoming shipments from U.S and Taiwan, and outgoing goods within UAE & GCC countries
• Acts as PRO for visa processing and cancellation in DMCC
• Submits all required documents to Dubai Municipality and does the processing as required to clear goods up to releasing to market.
• Works to all other task as required by the General Manager.
• Actions all email correspondence accordingly for or in behalf of the Director towards client/supplier.
• Ensures that all office related works are being implemented/monitored whenever the Director is on a business trip
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• Initiates all necessary administrative actions as required
• Assists the Director during on site meeting and prepares minutes of the meeting afterwards
• Facilitates the proper filing, maintaining and updating files, and labeling of daily transactions
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• In charge of coordinating with the transport agents for required vehicles for projects on site within UAE and all GCC areas.
• Prepares quotation/costing for client’s approval for some
• Ensures that all goods are well checked, packed and loaded to the truck for shipping to another territory
• Coordinates with the shipping agent for all required actions for ease of transporting the goods
• Ensures that access for crew and goods on site is easy and fast and is accordance with time frame as alloted
• Serves as onsite supervisor whenever there are projects within UAE
• Serves as point person on site when client is around or subcontractors
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• Ensures that all documentation is accomplished before crew and materials goes to site
• Assists Project Manager in dealing with the crew, subcontractors or clients at site
• Delegates work to crew as required and ensures’ all is accomplished.
• Ensures that crew is well taken cared of especially during on site projects
• In charge of crew’s messing, transportation and accommodation within UAE or GCC areas.
• Serves as the material issuance control officer at site
• Acts as project inspector for snags prior to client’s hand over to ensure quality of work
• Prepares costing/quotation for some projects for clients approval
• Coordinates all approved projects to all team members of the project team
• Works more than working hours directed to ensure that all works for the day is met and ok.
• Attending to, incoming and outgoing telephone calls.
• Receive incoming fax, messages and couriers in behalf of the personnel.
• Serve as the company’s reception personnel.
• Prepares correspondence/letters to the client.
• Recruits and screens applicants to fill in vacancies and reviews applications of qualified applicants.
• Identifies applicants qualified to the position needed and conducts preliminary interview.
• Verifies documents submitted by hired employees, schedules and conducts orientation.
• Checks employees’ daily time record, overtime authorization and other payroll computation.
• Help Monitor of Employee’s movement and appropriate placement.
• Participates in Local Programs for the enhancement of Company Personnel Handling.
• Travels quarterly to different locations where company sub office is located to check on personnel performance.
• Maintains a systematic personnel file and in charge of preparing the record of employees earnings and deduction