Executive Secretary/Assistant
Gulf Cryo
Total years of experience :13 years, 0 Months
Administrative
- Organize and schedule meetings, video conferences, travel itineraries, flight and hotel arrangements for the Chairman, Vice Chairman and the General Manager. Coordinate travel arrangements. Responsible for correspondence and presentations, incoming and outgoing mails for the Board, file maintenance. Answer queries, obtain information and follow up on all pending matters with relevant Department Heads. Liaised with the finance department and suppliers on all the Invoices and pending payments. Monthly Reports and Presentations to the Board Members.
PR
- Events -
o Inauguration of the new CO2 plant in Kuwait
o Ghabqa Party for 2016
Assisted in organising the opening of the new plant. Handled the Invitees list, invitations, giveaway's, table pieces, event management team etc..
HR
o Screening CV’s
o Interview
o Worked and wrote Job Descriptions
o Maintained and updated employee Medical Insurance details to obtain relevant reports
HR Role
- Keep track of all the recruitment requirements
- Screen the CV’s and sought them as per the job applied for
- Interview candidates
- Prepare Job Offer Letters and contracts
- Maintain records of all required information about a candidate and forward it to payroll
- Forward all necessary documents for visa transfers.
- Make reports to the management on how many vacancies existed, how many are filled in and how many need to be filled in.
- Assisted in writing the travel policy and procedures
- Keep track of all the outstanding issues in the HR raised by the concerned departments
- Keep track of all the outstanding invoices from Recruitment Agencies
- Schedule trainings, update trackers, listing all the attendees and issuing certificates accordingly
Administrative
- Organize and schedule meetings, video conferences, travel itineraries, flight and hotel arrangements. Coordinate travel arrangements. Assisting in the Planning and travel Budget for the year. Responsible for correspondence and presentations, incoming and outgoing mails, file maintenance, stationery requirements for office and all stores and office Assets. Answer queries, obtain information and follow up on all pending matters. Assist the Operations Manager to coordinate between the HO and the Stores. Liaised with the finance department and suppliers on all the Invoices and pending payments. Handling the office requirements (Kitchen and toiletries). Supervising the Tea Boy and Cleaners on a day to day basis.
