Rosemarie Carrillo

- Implement and maintain document control processes and procedures.
- Develop and maintain the Document Management System
- Manage all flows of documents either in electronic form or on paper support
- Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving).
- Maintain and manage electronic and hard copy documents as required
- Process incoming documentation (registration in the DMS, internal distribution, archiving)
- Process outgoing documentation (transmit to Client and Subcontractors).
- Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally.
- Ensure control and coordination of projects documentation and data.
- Ensure all drawings/documentation are correctly identified, distributed and filed/stored.
- Monitor technical documents review and approval in accordance with agreed schedule.
- Set-up Projects folders and facilitate Project communication process.
- Establish and maintain the Master Document Register in cooperation with the Project team.

- Act as the point of contact between the executives and internal/external clients
- Handle requests and queries appropriately
- Maintain diary, arrange meetings and appointments and provide reminders
- Produce reports, presentations and briefs
- Develop and carry out an efficient documentation and filing system
- Accomplishes department and organization mission by completing related results as needed.
- To maintain consistent workflow and 100% accuracy.
- Responsible to open, sort and distribute incoming correspondence.
- Resolves administrative problems by analyzing information; identifying and communication solutions.
- Maintains rapport with customers, managers, and employees by arranging continuing contacts; researching and developing new services and methods; setting priorities; resolving problem situations.
- Maintains suggestion system by directing and controlling administrative technical aspects in accordance with management directives.
- Maintains continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.
- Completes administrative projects by identifying and implementing new technology and resources; recommending re-deployment of designated resources.
- Providing advice on the management of projects
- Organizing the various professional people working on a project
- Carrying out risk assessment