Rosemarie Jane Sudario

 Administration Support: Assists and supports the Business Support & Performance Department, Operational Readiness Department and other departments (when required) under the Service Delivery Division:
• Department schedule and meetings
~ Maintains the directors’ and the departments’ electronic calendars.
~ Owns the department calendar of meeting and key events.
~ Be responsible for heavy calendar management, requiring interaction with both internal and external executives, assistants and other stakeholders; as well as consultants, to coordinate a variety of complex executive meetings.
~ Arranges internal/external meetings - meeting room reservation, coordination with other Departments related to meeting requirements (IT facilities, venue, catering, security, public relations and communications, etc.).
~ Finalizes and issues minutes of meeting. Monitors and tracks the actions from the minutes of meeting.
• Correspondence
~ Opens, sorts, and distributes incoming correspondences, including emails.
~ Communicates and handle incoming and outgoing electronic communications.
~ Reads and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.
~ Prepares responses to correspondence containing routine inquiries.
~ Drafts, edits and formats Contract Administration-related correspondence: memos (ExCom approval, Procurement) and letters (State of No Objection, instructions, variation, approval/rejection); and Operational Readiness-related letters to government entities (MOI, SCDL, ISF, etc.).
• Document processing
~ Prepares, files and retrieves reports, memos, meeting minutes, letters, presentations, charts, creates spreadsheets (cost-related, general trackers, supplies inventory), drafts correspondence and Quality-related documents (procedures, manuals, plans), creates and updates division organization chart, division office layout and process flows for the departments.
~ Manages to incorporate and consolidate department and relevant stakeholders’ comments in final documentation.
~ Reviews and prepares executive summary of miscellaneous reports and documents.
~ Prepares background documents to support executive presentations.
~ Keeps track of all the documents, spreadsheets, presentations that the departments prepare.
• General administration tasks:
~ Prioritizes and manages multiple tasks and activities simultaneously and follow through on issues in a timely manner.
~ Answers phones and directs all incoming calls to appropriate party promptly and efficiently.
~ Maintains efficient filing system.
~ Coordinates any I.T.-related issues faced by the departments.
~ Coordinates stationery or office supplies requirements of the division.
~ Coordinates with the relevant departments to complete other administrative duties or assistance which the departments may require to achieve the division’s goals and objectives in relation to the operation of the rail project.
 Support to the directors:
~ Assists and supports the directors when required in relation to preparation of reports, presentations, correspondence; and arrangement of meetings.
~ Reviews documents for director’s signature,
 Interface with other Departments:
~ Coordinates with other departments, e.g., Human Capital, General Services, Procurement, I.T., Legal, QSHESE, etc. related to the following:
• IT-related issues and concerns.
• Request for stationeries and office requirements
• Processing of mobilization and extension for secondees.
• Routing and processing of contract-related documents.
• Request for PPE
• Processing of Company Management System documents.
 Risk Management Support: Arranges risk review meetings. Updates risk register through ARM (Active Risk Manager) software.

An operating center of Technip Group, which is a leading provider of engineering, technologies
and project management services for the oil & gas, petrochemical and other industries. TPME is
the largest engineering organization in Qatar with more than 300 employees.
* Assists and supports the Qatar Country Manager in his daily tasks (general meetings, business
trips, general correspondence, general presentations to the clients and intra group officers,
documents for signature, system approvals, business development, minutes of the meeting,
etc.) and other duties to achieve the Company’s goals and objectives.
* Assists and supports other Technip entities with their visit and proposals requirements in Qatar.
* Monitors and ensures that the company registration with various Clients are monitored and kept
updated.
* Manages the reporting and filing of Compliance documentation associated with the Technip
diligence procedures.
* Prepares general required reports and workflow procedures for the Operations Department and
COO.

Coordinates various Operations activities (internal newsletter, project management seminar,
etc.) with managers and heads of departments.
* Assists the Chief Operating Officer in his daily tasks (general meetings, business trips, general
correspondence, general presentations to the clients and intra group officers, documents for
signature, etc.)
* Responsible for gathering data, computing and issuing the key performance indicator (KPI) for
Engineering related to budget and schedule.
* Prepares general required reports and workflow procedures for the Operations Department and
COO.
* Organizes various internal company events and activities such as annual company party, client
team-builder, safety programs, etc. in coordination with various departments and external
companies.
* Supervises seven (7) Project Secretaries related to recruitment, general welfare, leave forecast
and leave cover. Ensures that their performance meet the criteria of project requirements.
* Responsible for creating and maintaining a client database directory for the managers.
* Prepares and issues the minutes of the bi-monthly Operations meeting.
* Ensures the regular contribution of newsletter articles to the regional operating center.
* Ensures the timely submission of monthly and quarterly reports such as project internal monthly
reports, close-out reports, and KPI for Operations, from

A non-government organization, which is today the oldest voluntary professional organization
devoted to the study and research in Philippine history by holding annual national conferences and
forums, publishing newsletters, journals and books. Since 1998, the PNHS has counted a
membership of 762 regular members all over the archipelago and 143 lifetime members including
international members from Malaysia, Hong Kong, Spain, France, Ireland, and the United States.
* Handles general administrative tasks for the President.
* Assists the President on her daily tasks.
* Encodes and proofreads documents for publication.
* Supervises or directs the tasks to be done in the successful organization of the annual
conferences and forums.
* Creates and maintains the company website (http://pnhsi.tripod.com/index.html).

It is a Human Resource Outsourcing (HRO) company providing flexible and affordable Virtual Staffing, Contact Centers and Web Services.

 Act as immediate assistant to the Vice President for Human Resources.
 Formulate general human resources procedures for hiring, termination, resignation, general employee welfare, etc.
 Schedule and administer first level interviews for short-listed candidates.
 Orient newly-hired employees on general company policies.
 Manage employee welfare based on the Philippine Labor Code and company policies.
 Supervise computation of employees’ compensation and benefits.

 Act as administrative assistant to the vice presidents of the company.
 Due to outstanding performance promoted to HR Supervisor.
 General administration of the company during the unavailability of vice presidents.

A dragonboat event organizer in the Philippines promoting the sport through clinics, boat manufacturing and national competitions.

 Assigned to various roles in the company: incorporator, head coordinator, supervisor, technical dragonboat assistant.
 Coordinates various tasks in organizing “quality” dragonboat sports events with the possibility of being recognized in the national and international levels.