HR Manager
Mobinets SAL (Offshore)
مجموع سنوات الخبرة :15 years, 0 أشهر
Maintains management guidelines; prepares updates and recommends human resources policies and procedures; directs subordinates for execution and controls application.
Coordinates with all departments’ managers to assess manpower requirements, updates job profiles and job descriptions for all positions
Updates organization structure, reviews functional and departmental structuring, and work flows; recommends adjustments in line with approved management strategy; follows-up on implementation of change.
Ensures proper staffing and establishes recruitment, testing and interviewing programs; counsels managers on candidate’s selection; conducts and analyzes exit interviews; recommends changes.
Directs proper orientation of new incumbents; establishes induction and on-the-job training programs.
Coordinates with all departments’ managers and assists them in the development of personnel budget and feeds the financial division with all data and variables needed for the preparation of pay budgets.
Coordinates with financial division to ascertain that personnel of all categories are covered under workmen’s compensation scheme to safeguard their interest and discharge the firm of its responsibility.
Maintains a pay plan; conducts periodic pay surveys and job evaluation; recommends and implements pay structure revisions.
Undertakes planning, monitoring and appraisal of employees work results; trains managers to coach and discipline employees.
Coordinates with all departments’ managers to study assess and recommend training requirements including technical managerial and/or behavioral skills program.
Maintains employee benefits programs (if available); directs the processing of benefit claims; initiates, evaluates and recommends to management benefit contract bids. Informs employees of any changes in the benefits programs. Initiates and follows-up the various personnel services as described in the schedule of commitment of authorities i.e loans, salary adjustments; disciplinary actions, employee promotion and/or transfer etc.
Directs and supervises the application of the internal rules and regulations; monitors proper application and ensures compliance with ministry of Labor requirements; conducts investigation, maintains records and represents the firm at hearings.
Recommends and implements social recreation activities for employees to keep healthy relations and positive climate among all parties, maintaining therefore high morale and performance.
Establishes personal networking and participates in professional societies, to enhance professional knowledge. Attends educational workshops and reviews professional publications.
Financial Part:
Payroll, benefits, Payments ...
implementation of new software review the company strategy prepare annual budgeting and a new strategy to maximize turnover calculate cost and elaborate cost cutting strategy heading the acc dept and check the well execution of accounting and stock procedures prepare payments scheduling according to financial situation provides partners with reports such as p & l, balance sheet, cash flow and clients and suppliers agin audit all company dept . Production, purchasing, stock, administrative and sales depts. audit the production dept to keep the highest product quality at the lower cost possible audit the stock dept control the company credits and discuss the clients and market situation with the sales manager handling purchase procedure as part of cost cutting deal with suppliers for the best offers and prices and make purchase decision control purchasing deals and quantities with the stock keeper and review stock reports with stock data officer checking employees attendance sheet weekly managing employees schedules and payrolls evaluate employees and up raise decisions maker handle stuff meeting for keeping communication prepare internal circulars concerning rules and job descriptions handling new recruitments and update employees files working on legal accounting in coordination with the sworn auditor prepare annual declaration, VAT declaration, salaries and wages handle CNSS files
Leaving reason : company stopped its activity due to personal issues between partners
- implementation of new sotware
- review the company strategy
- prepare annual budgeting and a new strategy to maximize turnover
- calculate cost and elaborate cost cutting strategy
- heading the acc dept and check the well execution of accounting and stock procedures
-prepare payments scheduling accoding to financial situation
- provides partners with reports such as p & l, balance sheet, cash flow and cluents and suppliers aging
- audit all company dept . Production, purchasing, stock, administrative and sales depts.
- coordinate with dept managers and handle weekly meetings
- audit the production dept to keep the highest product quality at the lower cost possible
- audit the stock dept
- control the company credits and discuss the clients and market situation with the sales manager
- handling purchase procedure as part of cost cutting
- deal with suppliers for the best offers and prices and make purchase decision
- price update on weekly basis based on purchase prices
- control purchasing deals and quantities with the stock keeperand review stock reports with stock data officer
- checking employees attendance sheet weekly
- managing employees schedules and payrolls
- evaluate employees and up raise decisions maker
- handle stuff meeting for keeping communication
- prepare internal circulars concerning rules and job descriptions
- handling new recruitments and update employees files
- working on legal accounting in coordination with the sworn auditor
- prepare annual declaration, VAT declaration, salaries and wages
- handle CNSS files
- handle 20 companies accounting and 57 company auditing
- execute data entry for urgent cases
- prepare employees schedules
- checking on data entry for all clients
- helping clients and reply their request on the phone
- manage and attend meetings with clients for auditing
- prepare monthly reports for all clients (turnover, profit and loss)
- auditing company activity and planning for amelioration
- prepare feasability studies for new projects upon client request
- prepare declarations such as annual declaration, vat declaration and salaries and wages
- prepare auditor's report
- training the new employees and candidates
- prepare training schedule an work on its execution
- evaluate trainees and prepare training certif
ications an reportsg
my clients portfolio includes all fields of activity as follows:
Travelling and tourism(GEITANI travel agency, ALOHA travel)
Industrial - recycling (khoury global business)
Industrial - plastic pipes prod (chidiac plastic sytem)
Hotel and restaurants (saveur du monde catering, monoberge hotel jbeil, crepaway intl chain)
Advertising and printing (print way - ad effect tripoli)
Internet solutions (prime reference)
Tracking and security (smart tracking system)
Electronics (najjar electronics - bechmezzine)
Medical and para medical (rg care beirut)
Financial institutions (comptoir du nord)
Fuel station andmini markets (ste. Abi saab - medco station madfoun
Searching in the 5 index for potential clients (Clients are choosen according to the month theme or the offers)
Sending advertising e-mails for the company’s mailing list
Helping new clients and applying their request on the phone
Preparing quotations and follow up with clients for approval
Checking mails on a daily basis and replying
Outdoor sales: Continous meetings with clients to sign contracts and discuss offers
Preparing invoices for the Clients
Follow up with clients for payments
Handling the daily cash and dealing with suppliers (ordering and settling accounts)
Preparing accounting journal entries and reconciling banks account.
Managing the distribution operation
Preparing the distribution lists for each sales man & the daily schedule for the office boy
Updating the mailing list on a monthly basis
Sending advertising e-mails for the company’s mailing list
Helping new clients and applying their request on the phone
Coordinate with our offices in Dubai - Zone Free for fish and sea food export procedure and prices
Refer with weekly reports to the owner and general manager in Dubai
Prepare the annual budgeting plan and the monthly budget plan also
Working on a monthly basis on the company's image - image de marque
Cooperate with the advertising aency in order to create a campaign suitable for our image.
All administrative duties mentioned below excepting the phone operating
Handling the purchasing (Office supplies, furnniture, IT purchases)
Managing the employees vacations and absenteisme
Translation of official letters, public decrees and contracts (English to Arabic and English to French) for the general manager and head office in France.
Handle the phone calls of the general manager in addition to all outgoing and incoming correspondance and assist the GM whenever needed.
Put a schedule for the office boy and delivery man daily work
Perform monitoring on inspectors and evaluate the profficiency of each one
Prepare meeting stuff in order to keep in touch with employees and ameliorate the work feedback.
Preparing monthly turnover for the MEA and China offices
Monitoring the employees in their daily work and prepare report to the regional HR for the yearly appraisal.
Searching in the 5 index for potential clients (Clients are choosen according to the month theme or the offers)
Sending advertising e-mails for the company’s mailing list
Helping new clients and applying their request on the phone
Checking mails on a daily basis and replying
Outdoor sales: Continous meetings with clients to sign contracts and discuss offers
Preparing invoices for the Clients
Follow up with clients for payments
Handling the daily cash and dealing with suppliers (ordering and settling accounts)
Preparing accounting journal entries and reconciling banks account.
Phone operator
Administratif & Accounting filing
Typing (Arabic & English) for all the ads and articles in the magazine
Managing the distribution operation
Preparing the distribution lists for each issue & the daily schedule for the office boy
Updating the mailing list on a monthly basis
In addition to my position as an administrative assistant and junior accountant, I’m handling from 3 months a new position:
Position: Sales Manager Assistant
Checking the newspapers weekly and extracting e-mail addresses (Searching for new clients)
Newspapers: El Wasseet -Al Nahar - Al Wakil …
Searching in the 5 index for potential clients (Clients are choosen according to the month theme or the offers) - Special offers for Libraries, Recruiting …
Sending advertising e-mails for the company’s mailing list
Helping new clients and applying their request on the phone
Checking mails on a daily basis and replying
Managing meetings for the Sales Manager with the potential clients
Preparing quotations and follow up with clients for approval
Phone operator
Preparing Invoices, Quotations & Proposals
Follow up with clients for payments and proposal approval
Handling the daily cash and dealing with suppliers (ordering and settling accounts)
Preparing accounting journal entries and reconciling banks account.
Preparing the inventory on a monthly basis
Administratif & Accounting filing
Phone operator
Put the schedule for the office boys and delivery man
Assit the technical department in scheduling the gluers daily work
Help the General Manager Assistant and the Insurance officer
Assist the Marketing manager in preparing the proposals for new clients
Prepare the employees time sheet and deliver it to the HR department for payrolls
Working on the ISO applications
Prepare the inventory
Control the annual catalogues distribution
Dealing with the municipalities (official letters for the Public Relations Department)
General business courses in addition to travel and tourism courses
French schoold education system