Officer
Dubai Silicon Oasis Authority
Total years of experience :19 years, 8 Months
- Handles visa related processes and coordinate with dedicated Government Services personnel of DSOA.
- As part of the company setup application process, prepare Lease and other legal documents of the company.
- Attend and respond to all customer calls, e-mails and inquiries related to visas, establishment card, lease, company closure within the appropriate period of time.
- Explain the process of visa and establishment card application registration and provide support to clients with filling-out the customer portal.
- Produce periodic reports to management as well as the Dtec team, in relation to statuses, figures and various data on Dtec operations.
- Support with following-up on client payments and liabilities towards DSOA.
- Be flexible to accommodate and support with any new tasks arising dealing with this area and function
- Be available to assist with any new and unforeseen tasks that are related to DTEC and the attention of customers.
- From time to time or whenever necessary, assist with stand duty attending to clients during events in DTEC or outside DTEC.
- Attend and respond to all customer calls, e-mails and inquiries within the appropriate period of time.
- Explain the process of company setup registration and provide support to clients with filling-out the Dtec registration forms.
- Receive and redirect or file all Dtec applications in a secure and organized manner.
- Assist with processing company setup applications and ensure that all approvals are acquired, such as CEA, CID and trade name reservation.
- Produce periodic reports to management as well as the Dtec team, in relation to statuses, figures and various data on Dtec operations.
- Maintain a daily log of all incoming inquiries.
Be flexible to accommodate and support with any new tasks arising dealing with this area and function
- Be available to assist with any new and unforeseen tasks that are related to Dtec and the attention of customers.
- From time to time or whenever necessary, assist with stand duty attending to clients during events in Dtec or outside Dtec.
Main Duties
Assist with the recruitment and selection process for permanent and temporary employees from advertising, agency liaison, screening, interviewing, and conducting reference check and to the eventual placement of candidates within various position within the group.
Assist with the communication of employment offers and remuneration structures to new employees.
Create and maintain database of candidates/ applicants with potential.
Arrange and conduct employee induction which including office access, benefit documentation and company information.
Create ID with complete details of all new joiners by using ORACLE system.
Complete responsible for monitoring, maintaining the correct data of residency visa, labour card and contract issue date, expiry date and their renewal one month prior date of expiry.
To update the master list with details of the staff (joining details, salary details, personal details etc), on regular basis and update payroll department.
Conducts HR store visit and assist staff complaints and issues then raise it to HR Manager to provide better solution.
Performs miscellaneous clerical functions and special projects as assigned.
Main Duties
Implement the document control system and management processes.
Receives all incoming documents.
Determines filing category and makes input to the automated document/drawing control databases for easy accessibility to specific records and projects.
Records all dispatched documents in the document/ drawing control systems.
Reviews each document for conformity and accuracy and ensures delivery and receipt of all documents by deadlines. .
Prepares transmittals for construction and engineering documents and requisitions.
Monitor and distribute the documents to the correct department.
Coordinate and supervise construction employees and assists site supervisors to oversee plumbers, painters, electricians, and helpers.
Executes administrative functions for a specific project as determined by company policies and procedures.
Receives incoming telephone calls, faxes, e-mails, and distributes them to the concerned person.
Supervision of office orderliness and maintains adequate inventory of office stocks and other supplies.
To carry out the general administrative works of the project site.
Ensure confidentiality of information and data.
Manage petty cash.
Prepares staff weekly timesheets, handling queries, and maintain a current record of employees.
Responsible for following-up staff/ concerned individuals for documents/ correspondence which are to be submitted to the Head Office.
All other jobs assigned by the Project Manager from time to time.
Main Duties
* To prepare new employee joining formalities and pass to superior in advance.
* To update the master list with details of the staff (joining details, salary details, personal details etc), on regular basis, by latest a month.
* To issue medical cards for the staff including their dependents and for the workers after completion of legal formalities.
* To coordinating with PR section on the residency for the staff, receive renewed copies, update records, and file.
* To issue letters (NOC, transfer letter etc) to the staff upon request, and approval of the Manager.
* To issue monthly list of passports validities to PR section for visa renewals.
* To assist on accommodation concern (New accommodation, maintenance, contract renewal etc) of expat staff upon receiving request and approvals.
* To receive leave form, fill-in related leave balance and entitlements, pass for approval, prepare for ticket encashment, if required, and update the leave record accordingly.
* To inform payroll section (Accounts) on the leave days of the employees, by passing copy of leave application or e-mail the information to them after being approved by management.
* To arrange recruitment of Filipino skilled workers and staff through approved agencies, for Qatar and UAE, after being approved by related managers.
* To coordinate with HR Office in Qatar, for the visa application, flight ticket issuance and deployment of recruited workers from the Philippines, upon rising of any updates.
* To receive and check, on frequent occasions, various invoices related to camp and office administration, and pass it with comments, if any, to Manager for approval
* To maintain minimum stock of stationery items and order enough stocks whenever necessary.
* To manage the attestation of certificates/documents for Western expatriate employees from their home countries ministries or foreign affairs.
Responsible for all clerical jobs in Administrative Department.
In charge for keeping and systematising the students’ files.
Encoding marks for student academic report.
Attending calls like enquiries, school matters, etc.
Administer Principal, Teachers, and Parents’ appointments.
Supervise the entrance exams during enrolment.
Acting also as a substitute teacher whenever necessary.
Education: AMA Computer College, Philippines Course: Bachelor of Science in Computer Science