Payroll Accounting Clerk
VECTRUS Systems Corporation
Total years of experience :26 years, 4 Months
Processing Electronic Timecards of employees from Seven countries (OMDAC Program) and projects (KBOSSS/ MEO) by using Enterprise Financial and Accounting the software’s, AS400 Infinium and Jamis Corp. E-Timecard software
•Processing Timecards and Employee salary through Local banks and US banks
•Processing the Employee vacations, final pays, bonuses, indemnity and other benefits
•Doing the retro pays, adjustments, and deductions as per HR instruction
•Processing the monthly accrual for vacation and sick as per country labor laws
•Updating employees banking information/ Tax information as per request
•Keeping employee’s personal files as updated
•Performs day-to-day administrative tasks such as maintaining information files and processing
•Providing Timecard training for new hire employees
•Taking necessary actions against the payroll resolutions by employees.
•All other related duties as assigned
Compiled payroll data from time sheets, timekeeping system and/or other records, input data into payroll files and balance hours against various reports used.
•Processed/Audited multi-state payroll (bi-weekly, hourly and salaried)
•Prepared monthly reports for General Ledger entry, vacation accrual, payroll accrual, labor costs.
•Managed timekeeping system and applicable data entry to ensure compliance with DOL regulations and company policy.
•Coordinated implementation of employee benefit programs with related payroll reporting and deduction requirements.
•Acting as a liaison if there occurs a problem in pays. Monitor employee's sick leave, vacation accruals etc.
• Assisted employees with payroll related questions and discrepancies.
•Handled special payments and deductions, check issuance and distribution.
•Administer/Process Vacation and Paid Time off Request
•Handled special payments and deductions, check issuance and distribution.
• Enrolled and terminated employees in all company benefit with final pays
CampDoha/Arifjan/Buehring/KNB Kuwait
•Processed Bi-weekly and monthly payroll for more than 1500 US employees on biweekly basis and more than 4500 Foreign National Employees, on monthly basis. Processed all paper timecards manually entry on Cost point system and done all things in a timely manner.
•Adjustments in employee leave. Report generate for posting the leave. Printing
accrued leave report. Maintain payroll edit table. Do the adjustments Print payroll edit reports.
• Print the pay checks. Create Direct Deposit. Print direct deposit. Print payment advises.
•Maintain Employee Master, Input employee data for to maintain employee Master.
•Pre-fixing the deduction master for each employee. Tracking the changes like Salary, Section and Location. Maintain Payroll accounts, reconciliations, and accuracy of the complex Payroll
•Research accounting treatments for various transactions and advise Payroll staff on findings
•Prepare customer reports for filings quarterly and annually
•Handle any discrepancies relating to Payroll and cleared at the earliest.
•Strong interaction with auditors, employees, and vendors as required
•Analyze, audit, reconcile, and resolve complex Payroll processing and employee Payroll issues to ensure smooth Payroll processing
•Ensure Payroll reporting and payments are compliant with company policy, generally accepted accounting principles
•Respond to auditing and regulatory inquiries
Maintain files and records so they remain updated and easily accessible
•Compiles and maintains records of business transactions and office activities of establishment.
•Performing variety of following or similar clerical duties and utilizing knowledge of systems or procedures.
•Maintain files with confidentiality in an easily accessible format.
•Keep track of inventory and work with supply vendors to ensure a well-stocked office.
•Prepares, issues, and sends out receipts, bills, policies, invoices, statements, and checks.
•Perform other office duties as assigned
Responsible in the receiving and checking of materials
•Checking of materials based on its original packing list
•Makes reports of overage, shortage and damage of materials
•Responsible in the proper storage of materials
•Making Invoices for the outgoing items
•Implementing warehouse regulation with regards to material issuance, no withdrawal without right signatories
•Posting information from withdrawal slip to stock cards
•Responsible for the inventory of warehouse rules and regulation regarding proper warehouse keeping.