Executive Assistant cum Finance Analyst
Mohsin Haider Darwish LLC
مجموع سنوات الخبرة :14 years, 2 أشهر
Chairperson’s Office - based in Oman
• Providing day-to-day support to the Chairperson in Financial, Administrative and Secretarial matters.
• Analyzing financial data and performance reports and recommend actions as appropriate.
• Assisting the Chairperson in making well informed decisions by analyzing the Monthly review and Budget review reports. Reviewing the Sales, Margins, Overheads, Stock, Debtors, Manpower, Capex numbers and highlighting deviations to the Chairperson.
• Reviewing Internal Audit reports and highlighting major points to the Chairperson.
• Reviewing any Finance related or any other Business requests prior to being put up for final approval of the Chairperson.
• Work closely with the Senior Management and Staff for obtaining information as required by the Chairperson.
• Administrative support on matters requiring Chairperson attention pertaining to various departments - HR, Legal, HSSE, Finance, Estate and Maintenance, Information Systems.
• Data management, Email management, Calendar management, Meeting arrangements - prepare agenda, draft minutes
Job Profile:
• Smooth, timely and accurate completion of overall accounting activities - expenses, accruals,
prepayments, recharges, accounts payable and receivables, bank reconciliations.
• Cost allocation to different funds / entities on a time and material basis.
• Handling Payroll and providing for other Staff Remunerations like Bonus, Share awards, etc.
• Analysis of monthly variances with proactive interpretation of numbers.
• Analyzing and Conducting Cost Centre reviews.
• Handling the overall Forecast / Budgets. Monitoring the actual spend and taking corrective
actions and highlighting deviations to the Senior Management.
• Providing Analysis and Reporting based on specific requirements to the Senior Management
for discussions and approval.
• Managing Workforce budgets with HR and Project Managers to ensure new recruits / staff
movements are within the budgeted cost caps.
• Tracking and Managing Project spends.
• Assisting with Internal and Statutory Audits conducted by external auditors.
• Ensuring adhocs are handled efficiently and in a timely manner.
• Developing work relationships and building confidence in key stakeholders in the UK.
• Improving / Stream lining processes with a view to increasing efficiency and quality.
• Reviewing and updating Process documents.
Job Profile:
• Assisting Outstations in Business Finance functions
• Monthly closing as per HO target dates and ensuring accruals are booked accurately.
• Reviewing schedules/reconciliations and presenting the Exception report to Management.
• Reviewing the Cost Centre’s to identify major price, volume & headcount variances.
• Reviewing the trend of costs for DOC’s, cost of sales, manpower & other overheads to identify
huge deviations so that corrective measures can be taken.
• Reviewing the budgeting activities.
• Reviewing the Accounts Receivables for Outstations and ensuring timely recovery.
• Reviewing the Credit Applications from Agents to minimize risks of agent defaults.
• Reviewing the contracts & ensuring that the invoicing & payments are as per contracts.
• Reviewing the audit reports and ensuring that stations comply with audit recommendations.
• Supporting year end activities like petty cash checks, deposit confirmations, etc.
• Self-auditing / checking of stations via voucher/questionnaire sampling.
• Analyzing the fund flow for Outstations to ensure optimal utilization of funds.
• Processing Staff Movements & Requisitions to ensure that the new recruitments, promotions,
transfers, etc. are within the budgeted cost caps.
• Providing necessary information to stations like rotation summary, estimated pax count, cargo
weights, etc. by coordinating with the respective departments
• Assisting stations with duty travels, CMC approvals, staff trainings, leave approvals.
• Conducting trainings for new outstation staff
Job Profile:
• Handling customer disputes & chargebacks
• Reconciliation of credit card counter & online sales and refunds
• Accounting of credit card remittances.
• Maintaining Domestic and Overseas Productivity
• Projections
• Yield and Quality checking
• Customer clearing in SAP for Accounts Receivables.
• Creating Provisions
• Handling online refund queries