RUBAYAN ALRUBAYAN

• Lead end-to-end HR operations for contractors and the outsourced workforce, ensuring alignment with university policy, contract terms, and Saudi labour compliance.
• Own contractor onboarding and offboarding — document verification, orientation, access clearance, record closure, and archiving — within required timelines.
• Maintain accurate headcount, assignment, and workforce-status records, safeguarding data integrity for reporting and audits.
• Review and validate manpower and contractor contract terms; identify compliance risks and ensure enforceability and policy alignment.
• Coordinate with third-party manpower vendors, monitoring service delivery, SLA compliance, and documentation completeness.
• Support disciplinary cases, grievances, and investigations with legal and safety teams; document actions and outcomes.
• Produce periodic KPI reports on contractor compliance, violations, headcount movement, and vendor performance to strengthen workforce governance.
• Standardised onboarding/offboarding checklists and central tracking, improving audit readiness and reducing missing documentation.

• Provided strategic leadership across HR, Administration, Government Relations, and procurement coordination for a 50+ employee petrochemical manufacturing operation.
• Developed and implemented HR policies aligned with Saudi Labour Law, achieving 100% compliance across inspections and audits.
• Delivered SAR 5M+ in annual savings through vendor negotiations, customs exemptions, and HR/procurement workflow optimisation.
• Streamlined recruitment and onboarding, cutting hiring cycle time by 30% and lowering turnover by 15% through structured hiring and retention programmes.
• Led Saudi Aramco supplier registration and administered SAP Ariba activities (prequalification, e-tenders, compliance) across the full PO lifecycle.
• Implemented and sustained ISO management systems (9001, 14001, 45001, 41001), strengthening governance, risk controls, and audit performance.
• Built ERPNext HRIS dashboards to automate KPI tracking and improve data-driven workforce decisions.
• Oversaw payroll, attendance, and benefits administration with full accuracy, confidentiality, and compliance (GOSI, MOL, Qiwa, FASAH, MISA, Saudi Customs).
• Designed and delivered 60+ training workshops and 40+ engagement programmes, lifting capability, communication, and workplace culture.
• Created a vendor evaluation and scorecard system, reducing outsourcing costs by 25% and improving service accountability.

• Managed government relations and regulatory affairs for 300+ employees, ensuring full compliance with labour, immigration, and GOSI requirements.
• Processed 500+ transactions (Iqama issuance/renewals, exit/re-entry, final exit) with zero violations.
• Built KPI-based tracking that reduced document turnaround time by 35% and improved reporting visibility.
• Liaised with MOL, GOSI, Jawazat, and the Chamber of Commerce to secure approvals and resolve issues efficiently.
• Advised management on regulatory changes to reduce risk and strengthen compliance controls.

• Supported HR operations — recruitment coordination, onboarding, training logistics, and documentation — for 100+ personnel.
• Improved documentation workflow accuracy and speed by 15% through structured filing and process standardisation.

• Managed payroll, GOSI registration, medical insurance, and visa renewals for 50+ employees.
• Standardised HR documentation and employee-file controls, reducing administrative turnaround time by 30%.