hr manager
Al Futtaim Group
Total years of experience :13 years, 5 Months
Highly involved in managing and relationship building with the Internal Stakeholders.
Part of organizational development.
Tracking all the Timesheets of internal, external and project base employees.
Making offer letters and Contracts.
Involved in decision making whenever required.
Tracking and applying for medical and labor insurance.
Making Dashboards.
Managing the whole hiring processes, to deliver the quality and efficient services to the Directors by providing support and recommendations of candidates.
Managing the candidates screening, selection and on-boarding processes.
Collaborated with the Boards to fill in the talent gaps, that is project based.
Have collaborated with the line managers, Sr. Directors, etc. for succession planning.
Have conducted technical and competent interviews, as well as other forms of assessment depending on the requirement open.
Raising a requisition and creating an advert.
Coordinating with the marketing team for posting the advert on the website and LinkedIn.
Making a dashboard presentation about recruitment, onboarding, termination, resignations and exits.
Creating and maintaining the employer brand.
Creating and managing the referrals for open requirement and going ahead with the hiring for the relevant resumes.
Have aligned with the Sr. Management to streamline the hiring process.
Tracking all the Visa application and insurance card.
Ensuring the smooth transition of visa for the new hired employees.
Developed a competency-based review sheets and have aligned with the line managers to track the employee performance.
Participated in audits and compliance activity.
Formulated and pitched in good talent acquisition activities.
Understanding the business requirement and working towards getting the right candidate at right place.
Participated actively in team management and performance- oriented culture in the company.
Successfully conducted inductions and arranged for the training activity.
Vendor Management
Responsible and confident
Administrative responsibility
Maintaining report and documents
Good knowledge in process development
Excellent administrative and coordination skills
Analytical & problem-solving techniques
Ability to deal with multicultural clientele
Quick Learner - Flexible
Hold knowledge in policy and procedures development
Been part of appraisal cycle.
Organogram management for all stations, UK, Australia, brazil, Sharjah and Dubai.
Making travel arrangement coordination for the new joiners.
▪ Taking care of the daily activity related to Admin & Front Office.
▪ Helped PRO in managing the whole employee database.
▪ Sending reminder emails for passport renewals or visa renewals.
▪ Arranging for the travel visa if any employee traveling for work
▪ Looked after the renewals and visa processes
▪ Maintained the whole HR Activity calendar.
▪ Participated in training activity and looked after the smooth functioning of the whole training program
▪ Took care of stationary
▪ Kept track of all the daily pantry requirements
▪ Providing guidance and assistance to the employees
▪ Coordinating with the consultancy and contractors
Organization Development -
- Have taken care of developing the entire Policies and procedures for the company.
- Developed the hierarchy for the organization and also got the reporting system in place.
- Developed teams for different departments like for Finance, Marketing, HR, Operations, Etc.
Manpower Planning -
-One of the major roles played by me is manpower planning included budgeting, forecasting, making employee database and planning the recruitment plan on the basis of fact sheets.
- Blue collar employees consisted of Plumbers, electrician and other such related technicians.
- Whereas other requirements consisted of Finance manager, Mechanical engineers etc.
- In order to recruit such white collar staff I used the different job portals like naukrigulf, LinkedIn, Bayt, indeed, Facebook and few social media support.
Induction and joining:-
- Taking care of the onboarding process.
- If the candidate supposed to join is travelling from some other country then arranging for their visa, tickets and accommodation.
Attendance, Payroll & Salary Administration-
- Responsible for generation of Offer letters, Appointment letters, Confirmation tracking and issuing Confirmation letters, Transfer Letters, Promotion & Re‐designation Letters.
- Maintain the employee attendance in Time Management System and generate the attendance report by online system - cross check with register for salary processing.
- Preparing monthly payrolls for the employees - Attendance, Leaves, New Joiner Data, Resignation, Deduction, etc.
- Maintenance of employee database - Promotions, appraisals, transfers, exit, etc.
PRO Activity:-
- Monitoring & Supervising the PRO Activities on daily basis.
- Maintaining a record of the new visa to be issued for the new employees, and also taking care of the whole visa renewal processes.
- In case of any visa cancellation coordinated with the different outlets for visa cancellation, end of service ticket booking, repatriation etc.
Partnered with internal stakeholders for understanding and assisting in talent forecast planning and hiring.
- Provided analytical and well documented reports to stakeholders.
- Conducted interviews for potential candidates and managed the hiring process for selected new hires including onboarding new employees and delivering induction and orientation sessions.
- Supervised and led team in recruiting efforts.
- SPOC for niche skills like Digital, Java, Supply chain, Cloud Based Technologies, Supply Chain Management and fast-track recruitment.
- Analyzed the recruitment process performance, prepared & presented recruitment dashboards to management.
- Source and developed passive and active candidates through networking, internet searches, research and ‘high-tea’ events for niche skills talent attraction.
- Improved the level of customer service provided to the organization and candidates; resulting in commendation awards and appreciation letters.
Handled a part of Admin activities.
- Looked after, the whole recruitment cycle.
- Getting the requirement, Preparing JD’s and getting the approval from the Project Managers and the Directors.
- Coordinated with the panel and conducting the interviews.
- Used Naukri, Monster, referencing as a medium for developing a pool of resume.
- Following up with the candidate for offer acceptances, joining and other onboarding related formalities.
- Conducting Induction for the new employees and also managed the training sessions if required.
- Taking care of salary negotiation, and helping the candidates and employees for getting the reimbursements.
- Looking after the employee engagement activities and also managing Team building workshops.
- Conducting walk-in interviews if the requirement needs to be fulfilled immediately.
Taking care of the 360 degree recruitment cycle.
- Working under pressure and meeting the given targets.
- Coordinating with the clients and also taking care of client servicing.
- Developing new clients and meeting up their expectations.
- Sourcing scheduling and managing the whole interview process.
- Working closely with different clients, catering to varied industry (retail, Finance, IT etc.)
- Maintaining recruitment reports and other related reports.
- Managing monthly meetings and presentations.
- To manage Admin and HR work
- Looking after the Induction and training programs for the new joiners
- Coordinating the whole training and induction programs.
- Have managed updating the employee database for Mumbai location.
- To Coordinate with the Employees and as well as with the Head office in case of any Issues.
- To approach different companies for student placement.
- Managing student reports and different program reports related to employees and student.
- To maintain Student Database.
- To conduct training Workshop and Seminars.
- Insuring that the employee personal database information is updated.
- Making Review reports on Quarterly Basis.