Assistant
National Bank Of Abu Dhabi
Total years of experience :14 years, 8 Months
Independently performing secretarial & administrative duties in order to ensure
the smooth and orderly functioning of the Branch Managers Office
Initiating drafting routine correspondence.
Organizing the work flow by receiving, sorting, reviewing and routing correspondence, internal & outgoing mails
Scheduling meetings and assembling necessary background material for meetings.
Taking note of minutes of meeting and summarizing & circulating the same to attendees for reference, follow-up/ appropriate action.
Organizing and managing the appointments & schedules of the Branch Manager & Branch Sales & Service Manager.
Liaising with various departments and outside agencies
Organizing events for team building.
Keeping accurate records of holiday and absence in addition to establishing data tracking systems and developing efficient office procedures to manage staff leave.
Handling incoming/outgoing telephone calls in a timely and efficient manner.
Organizing and maintaining the filling system for easy retrieval of information.
Coordinating training activities, managing an online training diary.
Timely follow with concerned staff & departments to ensure deadlines are met.
Ensuring adequate stationery & supplies as per office requirement.
Maintaining records & dashboards of staff achievement for easy retrieval
Providing comprehensive PA support to the Branch Manager & Branch Sales & Service Manager.
Fixing appointments and scheduling meetings
Handling incoming/outgoing telephone calls in a timely and efficient manner.
Attending to visitors and providing information & referring them to appropriate Contacts within the organization
Handling inquiries and correspondence
Acting as Secretary to the Managing Director whenever he visited.
Organizing and managing the appointments & schedules MD, Branch In-charge & Workshop Manager.
Liaising with various departments and outside agencies
Initiating/ Drafting correspondence
Keeping accurate records of holiday and absence
Preparing Daily reports of Raw Material & finished goods
Preparing delivery invoices.
Screening Calls.Organizing & maintaining Filing system
Initiating/ Drafting correspondence.
Liaising with various departments and outside agencies
Coordinating & follow up with field staff to ensure timely response of customer concerns
Maintaining attendance register
Greeting visitors & providing information
Screening Calls