Assistant Manager -HR Opearations
Landmark Group - Qatar
Total years of experience :21 years, 4 Months
Key Responsible Areas:- To provide operational support by analysing HR data Matrix, Staff budgeting and payroll. All the Employee Relations, On boarding and Off boarding processes in collaboration with HRBPs and different stakeholders.
Job Responsibilities:
• 100% adherence to the SLA/KPIs on monthly basis and Timely escalation of cases that have the potential of exceeding the SLA/KPIs.
• Ensure effective implementation of HR Policies.
• Work with Function head to finalizing people budgeting with organization business plan. Monitor and review regular update to ensure adherence on budget.
• HR Data Matrix & Analyst is proactive rather reactive and anticipate Management needs & go extra mile to exceed the expectation.
• Process Improvement - 1. Payroll vs Outsource cost benefit analysis 2. Overtime payout 3. Streamline Monthly MIS reports 4. Monthly review on people budget & cost. 5. Streamline End Of Service Benefit process. 6. identify attrition reasons and actions to prevent attrition. 7. Suggested Fuel policy revision.
• Ensure to complete all Payroll Request received on or before the Cut-off date should be in the system before the payroll Run + accommodate bulk payroll related cases which have come in after cut-off such as Incentives/Overtime/Recoveries that has an impact on the employee’s pay.
• accuracy of Maintaining all Payroll related entries and make sure that all the payroll entries are completed before payroll closer.
• Calculating monthly / Annual incentive, preparing and maintaining annual increment details, maintaining annual performance ratings of all employees.
• Ensure accuracy on Employee Salary update, Bank account, Personal ID that has direct impact on payment of salary. Salary payout is done as per WPS guidelines.
• To monitor each on boarding case should be closed with mandatory details & documents. (Special Approval if any, QID copy, Other relevant documents.)
• To review each separation case should be closed with mandatory details & documents (EOSB Calculation & Final Settlement signed by employee, all other correspondence to be attached with CRM Case etc.)
• Provide employees with a customer service experience that improves the On-Boarding and Off-Boarding experience.
• Ensure Corporate Induction is delivered as per the schedule.
• Non-Payroll -Updates of Employee’s personal data; Family /Dependents details, Personal Identity, Communication etc.
• Ensure accuracy on Employee data, Responses to customer, Maintenance of Off boarding tracker.
• Adherence to policy rules while dealing with cases (obtain necessary approvals wherever required)
• To maintain data Integrity and confidentiality.
• Providing Operational Excellence Customer Focus / Collaboration.
1.LANDMARK RETAIL LIMITED -QATAR
As Finance Executive:
1. Overall responsibility for maintaining Payroll for Qatar Territory.
Key Responsible Areas:
2 Financial Responsibility. 2006-2018
•Preparation of Territory Consolidated MIS.
• Preparation of Monthly individual Company MIS (EMAX & MAX Fashion). Primary responsibility is to prepare financial statements and supporting Balancesheet & P&L schedules.
• Analyzing Monthly P&L Variances (Actual Vs Budget, C.Y. Vs P.Y) highlighting exceptional Variances and discussing cost saving measures.
• Maintaining Detailed schedules such as Advances, Deposits, Provisions, other receivables, Prepaid Exp etc.
• Reviewing Month on Month expenses, understanding reasons for exceptional expenses and reporting Variances to management.
• Analyzing Account receivable aging, Credit Control, monitoring overdue receivables, follow up with receivable executive for due receivables.
• Approving of accounts payable invoices entered by payable executive, ensuring due payment are release to suppliers on timely manner.
• Ensuring Inter Company Dues are Reconciled by account executive on periodical basis.
• Ensuring documentation and necessary files are maintained as per external audit requirement in order to complet Statutory Audit as per management set target.
• Ensuring effective liaison & Coordination with external auditors and territory Finance team.
• Providing required input for for annual Budget preparation.
• Providing training to new joinee for ERP ORACLE R12 and ORION Application.
3 Commercial Responsibility.
• Comparing supplier agreement, ensuring terms & conditions are as per companies set standards.
• Comparing realised margins with agreed margin and notifying variance to management.
• Comparing budgeted categorywise margin with actual margin realization and taking corrective actions for variance.
• Monitoring aging stock and ensuring stock maintained as per company’s set standard and reporting variance to management.
• Ensuring agreed support as per Vendor's agreement is recovered.
• Visit Showroom and Warehouse for checking the internal control adherence and performing BOE audit for stores and submitting report to management.
•Maintaining accounts for clients (basically Proprietary & partnership firms).
•Preparation of individuals balance sheet & filling income tax return.
•Filling of sales tax return & Statement, Income Tax return & Statements, TDS returns to related Government Offices.
•Preparation of Projected Balance sheet for clients for Loan & credit facilities.
•To assist in Audit works,
