HR and Admin Executive
Aligntech International DMCC
مجموع سنوات الخبرة :12 years, 2 أشهر
Reporting directly to the Managing Director and only HR and Admin role in the company. This position also holds and manage the reception area and served as the personal assistant of the Managing Director.
Key Responsibilities includes hiring the right person at the right time and at the right cost, managing the key performance indicators of each employee, process benefits, creates policies and procedures and do process improvements and making sure that all standard operating procedures are documented and is being followed by the employees.
Reporting directly to the Executive Directors, this position is the only human resources and admin position in the company. Key responsibilities include responsible for performing HR-related duties on a professional level in the following HR functional areas: benefits administration, employee relations, performance management, onboarding, policy implementation, recruitment / employment and employment law compliance.
Key Responsibilities:
● Creates contracts for all clients and partners.
● Responsible for monitoring company email.
● Administers various human resource plans and procedures for all company personnel.
● assists in the development and implementation of employee handbook and personnel policies and procedures, in conjunction with management.
● Performs benefits administration to include claims resolution, change reporting, approving invoices for payment and communicating benefit information to employees.
● Conducts recruitment efforts; conducts new-employee orientations; monitors career-pathing program.
● Maintains company organization charts and the employee directory.
● Recommends new approaches, policies and procedures to effect continual improvements in efficiency of the department and services performed.
Reporting directly to the Talent Acquisition Manager, this position is sitting in the Centre of Excellence team with the purpose of supporting in global reporting, analytics, and forecasting, and responsible for all systems integration work directly related to the talent team. Key responsibilities include evaluating and analyzing company’s hiring processes making sure everyone involved in recruitment is following the correct hiring processes.
Achievements:
● Increased the percentage of user adoption of SAP Recruitment module by launching a project called “Operation Digital Transformation”. This project helped to streamline our hiring efforts by automating various aspects of the process so that we can spend more time developing candidate relationships and selecting the right hire.
● Trained other Business Unit HR how to use SAP Recruitment module which led to increased system user adoption
● Contributed to the increase of around 30% successful hires per month.
Key Responsibilities:
Business Operations
● Support the Talent Acquisition Manager by managing all operational aspects of recruiting and identify opportunities to drive the efficiency and effectiveness
● Train and hold accountable the recruiting organization, hiring managers and interviewers on talent acquisition process to promote excellence
● Build relationships and collaborate across the global HR team and line managers across all business units including Finance, IT, Legal, Sales, Procurement and Operations
Systems Management
● Manage the entire SAP Recruiting Module from creating a requisition until candidates accept the offer.
● Assist and train recruiters in different business unit and making sure that details in the system are all accurate
● Coordinate with the 3rd party provider any issues and advise any customisations to improve the process and troubleshoot any issues that cannot be done by a super user.
Reporting and Analytics
● Identify, monitor and regularly report key metrics (including KPIs and ROI) for sourcing platforms, staffing partners
● Use data to analyze and optimize recruitment processes
● Identify new tools and technology to improve operations.
Reporting directly to the HR Director, this role had assumed the Centre of Excellence Lead role for Talent Acquisition, Talent Review Process and Succession Planning. Key responsibilities include working closely with the HR Director to develop and implement effective recruitment and practice, policy and procedures to support the development of high performing teams.
Achievements:
● Designed, developed and implemented successful recruitment process to fill more than 500 vacancies each year
● Generated and updated complete and accurate employee files for manufacturing group with over 1500 employees resulting to 100% Compliant for all Audits
● Developed and delivered Bench Strength Summary for director and higher roles from recruitment to succession
Key Responsibilities:
Summary:
● Accountable for Recruitment processes, KPIs and analytics
● Oversees operational execution of Recruitment processes and policies
● Leads and executes the Talent Review Process
● Leads process / policy review, enhancement and revision in Recruitment
● Provides input for budget preparation such but is not limited to recruitment costs
● Provides reports and data analytics related to Recruitment as input to short term or long-term strategy with the end in mind of improving the 'time to hire' turnaround time, improve talent retention and increase operational efficiency in the Recruitment section
● Leads closure of audit findings related to Recruitment
Recruitment:
● Consolidates approved Manpower Plan for total company on an annual basis
● Takes charge of the university relations program, as well as on-the job training
● Responsible for the establishment of computerized data bank that enhanced facilitated faster sourcing of personnel, recording and updating of personal files
● Ensure proper sourcing of applicants by coordinating with various academic and outsourcing companies, internet posting, cross sourcing or networking with other companies and other social media e.g. Linked IN
● Prepares paperwork necessary for submission to the immediate superior, such as weekly, monthly manpower status, lead-time report and other reports.
● Performing activities to build company image / brand name to labor market (Represented company in Labor Trade Fair, sponsor activities to universities / colleagues / vocational school, internship programs)
● Coordinate and assist with various internal departments in line with other HR needs of the employees (such as learning & development, employee engagement compensation and benefits, etc.)
Pre- Boarding:
● Assists in the conduct of the SPI On-Boarding Process and assists on reviewing the on boarding process. Recommends changes if necessary.
● Make sure that the on boarding checklist e.g. work space, computer, other equipment, mailbox and appropriate installed software are ready for the new employee's start day; all the necessary documents for bank transaction and law mandated benefits enrolment.
Dynamics and Record Keeping
● Maintains the Dynamics and Discoverer Plus and generates scheduled or requested reports to assist management;
● Periodically audits the database to ensure accuracy;
● Keeps employee records up-to-date by processing employee status changes in a timely manner;
● Maintains personnel files in compliance with applicable legal requirements
Talent Management
● Assists in the implementation of programs that aim to attract, measure, develop and manage an organization's talent pool.
● Helps management evaluate the effectiveness of the organization's talent strategies.
● May suggest aligning talent to training or development programs to ensure organizational goals are met.
● Provide annual talent pipeline of the organization
Reporting directly to the HR Manager, the function oversees and supervises day-to-day operations in the HR service center to ensure quality, efficient and timely service in accordance with policies and processes. Served as a subject matter expert and technical point-of-contact for process and systems within designated work streams/domains.
Achievements:
● Collaborated with management to build and implement effective, modern employment policies
● Spearheaded strategies and methods to develop clarity around performance management philosophies and desired behaviors HR recruitment
● Promoted increased focus on internal talent mobility and emerging talent across organization
● Partnered with company leaders in change management activities for talent solutions to create competitive advantage recruitment
Key Responsibilities:
Recruitment
● Manage end to end recruitment process
● Assessing the skills, experience, and qualifications of potential job applicants and inviting suitable candidates to become part of the business.
● Ensures that the procedures in recruitment are religiously followed, i.e. trade tests, psychological tests/test battery, submission of pre-employment requirements, background/employment record check, and deployment.
● Prepares hiring documents such as employment contracts, ATM applications, identification cards, and other
● Prepares and explains regular appointment contract
● Encodes personnel requisition of each department in the Human Resources Management System (HRMS)
Training
● Create, monitor Training Plan and provide Training Gap Analysis
● Responsible in orienting employees on annual WRAP (Worldwide Responsible Accredited Production)
● Performs other related needed trainings assigned from time to time
Employee & Labor Relations
● Issues letter of explanation and disciplinary actions to employees who violated the company’s Code of Ethics
● Attend to employees’ concerns and complaints
● Organize events for employees (Summer Outing, Christmas Party)
● Responsible for annual employee engagement survey
Compensation and Benefits Administration
● Ensures the payroll processing is correct and in a timely manner for all employees
● Ensure timely and accurate time in and out of employees and generate reports for daily yield monitoring
● Ensures the accurate monitoring of leave management
● Processes benefits due to regular employees such as rice subsidy, birthday present and uniform.
● Prepares monthly deductions and adjustments to be endorsed to Finance Dept (uniform, transportation, loan and birthday presents)
Executive Administration
● Responsible for the replacement of lost and damages ID
● Endorses manpower headcount to Finance
4 year degree studying human behaviors, industrial - organizational psychology