Assistant Manager – Procurement and Logistics
Eurostar Group
Total years of experience :6 years, 5 Months
Devise purchasing instructions and policies, and ensure proper procedure from both the company and vendors.
Resolve issues with contracts and supplies.
Keeping in touch with suppliers and developing cordial relationships with them.
Negotiating with suppliers to minimize product and transportation costs
Keeping accurate records of products, contracts, pricing and invoicing information.
Obtaining quotes for Import / Export and transportation and making cost comparisons.
Preparing import and export documentation and coordination with shipping line / customs / clearing agent for Clearance.
Managing in-house fleet and drivers for transportation of FCL & LCL from port to warehouse and cross border shipments.
Sourcing and managing third party transporters for smooth movement of goods.
Responsible for handling storage of goods in 3PL in Dry and cold storage.
Record daily pallet occupancy at warehouse to verify & reconcile monthly storage cost.
Conducting stock count every month end for physical verification of stock.
Process purchase orders and requisitions for Raw Materials & Packaging Materials.
Communicate with prospective vendors to determine terms and availability.
Prepare reports for costs and market conditions.
Work with other R&D members to source products as per specifications.
Develop and implement organizational policies for the department.
Follow up for timely delivery of materials and maintaining OTIF%.
Monitoring of the stock movement and maintaining inventory levels.
Follow up with Finance for any issues related to supplier payment.
Coordination with Marketing and R&D for new packaging development.
Maintaining No stock out condition for Materials.
Forecast and Implement procurement strategy and policies.
Negotiate pricing, terms and conditions to procure RM/PM and ensure delivery in a timely manner.
Help to lower the cost and secure agreements depending on market conditions.
Maintaining Daily stock report at Plant & Warehouse Level.
Keeping a track of Purchase Register for generation of required reports.
Record vehicle inbound & outbound details to control monthly trucking cost.
Managing 3PL warehouse for transfer of inventory on a daily basis.
Import and Export Responsibilities
Handling and arranging Clearance Cash, cheques for Air & Sea Shipments clearance.
On line cargo clearing through E-MIRSAL at average 200 shipments per month
Managing FIRS, FITR, DGR applications etc. with Dubai Municipality.
Problem solving skills by contacting DP World / Shipping Lines / DM Inspectors.
Arranging Transportation as per customer’s schedule
Ensuring all containers to be inside port, within the restricted time allotted by the Port authorities & Shipping line as well.
Making necessary arrangements for on-boarding containers in terms of load list / documentation.
Preparing Invoice, Packing list, Delivery advice for export shipments.
Applying Certificate of Origin with Dubai chambers & Health Certificate with DM.
Familiar with agent’s / Forwarders operations as well as shipping line operation for export cargo.
Record & update shipment details and progress after communicating with the shipment agent.
Follow up by way of tracking vessel schedule, so as to deliver the cargo on time
Arranging Payments to Shipping lines/ Forwarders / Transportation companies on agreed due dates.
Oracle & SAP Responsibilities
Processing PQ, PO, GRPO etc. in a systemised manner.
Generation of various reports of inventory.
Allocating the cost Involved for each shipment in respective shipments.
Work closely with accounts to capture landed costs for accounts payable.
Communicating with Finance Team for Timely payment of Invoices before Due Date.
- Skill development on proprietary tools and limited functions.
- Work with proprietary tools, using source material to apply basic navigation attributes including but not limited to: names, addresses, speed categories, functional class entry of roadways, intersection coding, restricted driving maneuvers, administrative and postal coding as well as various other basic attribute coding.
- Maintain compliance with database specifications and project requirements
- Perform quality checks on data input to test validity of data with the assistance of experienced Geographic Technicians
- Special project work as assigned