Office Manager
WB Holding
مجموع سنوات الخبرة :9 years, 0 أشهر
Al Mutatawera Gulf LLC (MG)
Praxis Education Investment- Head Office
Operating colleges and schools projects in Kuwait and UAE
Administrative Assistant
May 2016 - May 2020
KEY RESPONSIBILITIES:
• Coordinated with business partner, consultants, lawyers and other suppliers to complete correct important documents, contracts or payments such as governmental approvals, NOC, licenses and permits;
• Handled company’s documents, for license renewals, updates and subscriptions such as FTA, DCD, DED, MOHRE, KHDA, DHA, RTA etc; to avoid any delay penalties;
• Created secured protocol system to control all confidential documents and information of the three companies’ in addition to all online credentials for government, non-government institutions and Banks;
• Built manual filing system for the company, prepared, proofread and formatted letters, financial transfer Faxes, Cheques, Statement and other documents
• Organized travel and hotel arrangements for the head office executives and provide general support to visitors;
• Slashed cost 30% by negotiation pricing and fees with vendors and suppliers; by getting discounts and corporate rates;
• Supported employees by providing various IT and software systems training;
• Assisted the HR department by identify candidates, performed reference checks and issuance of employment contracts and offers;
• Executed the COO instructions related to any operational matter and update him with the results;
• Handled the head office Petty cash, reimbursement, refund expenses;
• Assisted the management on new setup projects submissions for UAE’s government’s institutions
• Proofread and ghostwritten internal communication for the management board;
• Communicated with clients and scheduled face-to-face meetings for 5+ executives;
• Conducted basic accounting tasks in QuickBooks and escalated issues to the supervisors.
• Trained junior assistants and receptionists on how to operate the office in a professional way.
• Promote and sell products and services for any walk-in / phone leads and explain promotional offers.
• Meet new clients and do the standard welcome meeting to explain more about the services and show them the floor facilities
• Assisted the Manager in her daily work routine: Sales Process; follow up on the client’s issue, late payments and their requirement
• Set up Cisco devices, create extensions numbers using Cisco smart system.
• Provided recruitment assistance: advertising vacancies; filtering appropriate candidates; scheduling and conducting interviews
• Represented different clients from various sectors at exhibitions and networking events
• Managed telephone enquiries: provided callers with further company information, obtained caller's requirements and directed them accordingly.
• Resolved product or service problems by clarifying the customer's complaint
• Managed social media profiles for clients and companies;
• Responsible of the diary management, scheduled meetings, book conference room facilities and prepared presentations for more than 15 clients/ companies;
• Acted on behalf of some companies as their employee, which made extra revenue to the company;
• Convinced clients to add extra services so the branch will reach the monthly target.
• Developed and maintained a filing system for the vice president office;
• Managed the calendar for the vice president and Executive Officer;
• Processed supply orders for all departments and confirmed deliveries and distribute accordingly;
• Created purchase orders, monitoring prompt progress of the supply chain process through all stages;
• Acted as the point of contact for internal and external clients and shareholders;
• Meet vendors and suppliers and discuss the business process matters with the Purchasing Manager presence;
• Established spreadsheets system to control the expenses for the department;
• Handled the travel arrangements for the business partners.
Four years At Al Israa University Amman, Jordan
لقد تم حذف الرابط بسبب انتهاكه لسياسة الموقع. يرجى التواصل مع قسم الدعم لمزيد من المعلومات.