Contract Administrator & Purchasing Specialist
ELLIOTT GAS SERVICES SAUDI ARABIA LTD
Total years of experience :14 years, 1 Months
Leading a team of 6 employees
* Evaluating & processing RFQs.
* Working and issuing quotations.
* Administrating job on Oracle and Primavera.
* Reviewing Contracts or Purchase orders,
acknowledging the order, overviewing the job
commercially and then review and approve the final
invoice.
* Reviewing and approving time sheets + expenses
against the jobs.
* Working with sales when selling projects.
* Solving dispute with customer and suppliers.
* Estimating the margin (cost vs revenue) for every job
before we accept it and go through the approval
matrix.
* Internal project management.
* Working with finance during collection process
(reminders).
* Planning the jobs and assigning resources through
Administration of the Jubail office for Energy Business
stream.
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Accounting responsibilities of Jubail office for Energy
Business stream.
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HR responsibilities of Jubail office for Energy Business
stream.
Manage work schedules and arrange travel arrangements
for staff & visitors to KSA both domestic and
internationally.
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● Preparing the payroll.
Communicating & coordinating with the clients regarding
the jobs & tenders.
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● Creating the invoices and work orders of the jobs.
Focal point (representative) of Jubail office (Saudi Arabia)
& coordinating the things among Saudi Arabia (LR & the
sponsor), LR main office in London, LR regional office in
Dubai and LR offices worldwide.
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Maintain Correspondence control and document control
including administration of CRM system (Salesforce).
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● Facilitate smooth on-boarding of new employees.
● Contract Administration.
● Support with bids and tenders as required.
● Issuing quotation for the proposed jobs.
Acting Lead Contract Administrator.
● Handling the tow sub-contractors we have in the project.
Receiving transmittals, letters, Material Approval Requests
and Letters then, distributing them.
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Issuing responses to the transmittals, letters, Material
Approval Requests and Letters.
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Maintaining the registers of the transmittals, letters,
Material Approval Requests and Letters.
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● Attending the Weekly Contractor Review Meetings.
Report all the above matters to the Construction Director &
the client Construction Manager.
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● Acting Office & Services Manager.
● Improving the services.
● Making reports for the client.
Controlling the Drivers, assigning them for their trips and
making schedules for them.
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● Controlling Cars.
● Coordinating cars maintenance.
Coordinating with several restaurants to provide lunch to
the project employees.
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● Handling the petty cash.
Interviewing applicants.
● Approving timesheets.
Employees Logistics (Visa, office supply, insurance,
vacations, etc…).
Creating & developing tools.
● Managing over 40 contractors.
Preparing weekly, monthly & quarterly reports for the
Management.
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● Preparing & making walkthrough schedules.
● Ordering materials from the head office in Montreal.
● Being the owner for a web system (PEACE).
● Attending ESH Management meetings.
● Assisting Toolbox meeting.
● Supporting & Leading Management PBS Program.
● Supporting & Coordinating Environmental Events.
Coordinating with the contractors to solve their issues and
following up with them.
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● Safety Induction Instructor.
● Improving all the department presentations and graphs.
● Preparing daily, monthly and weekly reports.
● Training coordination & controlling.
● Being the owner for couple of programs & QR Stickers.
● Attending ESH Management meetings.
Assisting ESH Manager to lead ZAT meeting & Toolbox
meeting.
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● Raising FMR's.
● Safety Induction Instructor.
Performs administrative support to a department and/or
Manager.
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● Maintains hard copy and electronic filing system.
● Creates and modify documents using Microsoft Office.
Arranges Hotels and flight bookings for employees &
management.
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● Answers telephones and transfer to appropriate staffmembers.
Signs for and distributes UPS/FedEx/Courier Packages
being delivered.
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Schedules and coordinates meetings and reserves
conference rooms as required.
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Raise Purchase Requisition (PR), Purchase Order & Service
Entry Sheet (SES) in SAP.
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Raise & Follow-up General Services thru SABIC Shared
Services Request System (SSRS) Act as System
Administrator to Electronic Suggestion System (Fikrah+ ) &
HADAF System.