Finance Officer
Concern Worldwide Pakistan
Total years of experience :15 years, 1 Months
Bookkeeping and Treasury
Performance standards
1. Managing RF bank account
2. Ensure that sufficient funds are available all the time to RF project by preparing monthly cash forecast
3. Cash forecasting
4. Payment to Grantees are made within 2 working days
5. To made Cash Payments using float mechanism and direct payment claims
6. To update Cash book, bank book, cash log and float register on daily basis. finalised month end within 3 working days of month end
7. Ensuring that enough cash is available in the cash box as per minimum and maximum limits defined for cash box.
8. Cash count, cash and bank reconciliations
9. Preparation of sub-grantees’ journals for review of FC/FM and posting to MGP.
10. Preparation of sub-grantee balance reconciliations for review of FC/FM within a day of circulation of draft ledger.
Grantee Financial Management
1. work as Team manager with prime responsibility to ensure production of products (Systems related) as requested by the Project Manager/ Project committee.
2. Monitors and built capacity of grantee on systems which includes human resources, transport, supply chain management, administration, security and financial management.
Application Review stage (Application finalization stage)
1. Conduct system capacity assessment (CA), collection of assessment documents of applicant as per CA guidelines and share the report within 2 working days of the assessment to FM for further sharing with management.(need basis)
2. Supports in finalization/completeness of applicants BOQs, kits, budgets and converting them into US Dollars/ PKRs for onward submission
3. Participate in the preparation of training material and in the presentation of formal training courses related to the project (need basis)
Implementation Stage
1. Provide induction to sub grantee staff on HR, transport, procurement, finance and security as per RF induction guidelines (need basis)
2. Role as Facilitator/Advisor during sub grantee procurements via tender and RFQs as per RF TORs for observer (need basis)
3. Role as supporter in reviewing sub grantee’s financial report/record/vouchers
Performance Standard
a. Review of sub-grantee’s interim and final financial reports as per review checklist
b. Review of scan documents submitted by sub-grantee during different stages to ensure their completeness (on minimum documents)
c. Review of cash, bank book, ledgers to ensure minimum information are captured
d. Support LFC/FC in guiding IP on budget revision requirements, template and share the notes on better budget revision.
Project Closure Stage
1. Ensure that final financial reports from sub grantee is received with in time frame agreed in RF grant agreement.
2. Finance verification of reported expenditure (need basis) and sharing the report on agreed format with finance assurance
3. Review of sub grantee responses on finance verification report and settlement of queries based on responses and record for interim and final reports
Finance Assistant, Concern Worldwide Pakistan RAPID Fund Jan 2012 - to date
Budget preparation and revision
• Conversion of applicant budgets/revision in USD for onward submission to OFDA and concern US.
• Assist in budget coding, split into months and ensure that MGP budget load reconciles with pack submitted to Dublin.
• Assist FC in finalizing of grantee budget for NCE
Bookkeeping and Financial Reporting
• Ensure maintenance of financial control systems through complete documentation
• Preparing journals for grantee
• Collecting Staff time sheets
• Sharing of monthly exchange rate staff every month
• Make bank payments by ensuring complete back up documentation
• Grantee balance reconciliations
Donor compliance and reporting
• Preparation of donor financial reports, incorporating FM and FC feedback and sharing with budget holders
• Preparing regular updates on grant commitments within one day of each grant approval
Treasury
• Overall ensure that project bank accounts are maintained as per standard procedures.
• Maintenance of updated project bank account
• To ensure that Sufficient funds are available all times
• Preparing monthly cash forecast
• Ensure that Acknowledgements are received from grantees/Suppliers for all funds transferred.
Grantee Financial Management
• Assist team in conduct of detailed financial/system capacity assessment, collection of assessment documents of applicant as per donor and Concern guidelines
• Assist in conversion of prospective application into USD at prevailing monthly rate for review of FC/ FM
• Sharing of cost proposal for agreement pack with FC/ FM
• Participate in grantee financial review with FC whenever required
• Keep financial record of Concern and partner sorted, tidy and up to date for 3rd party (in particular OFDA) audit.
• Make sure that complete HR/finance record is available before settlement of the project
• Assist FC in conversion of grantee budget revisions in USD/PKR
• Ensure that hard copy of Program document like muster rolls, completion certificates etc are received from program officer before release of final payment
Finance Officer, WEES (Quetta, Balochistan) Jan 2009 - Sep 2011
• Routine management of financial activities of office
• Maintenance of an effective filling system of office.
• Asset management
• Maintenance of finance registers for the office
• Processing of month ends for office & making ready month end to input into financial system
• Maintenance of financial controls
• Documentation and ensuring the complete supporting
• Reconciling the bank Book
• Preparing Ledgers & bank reconciliation
• To keep the records of Bank statements of All accounts of Organization
• Assist Manager during preparation of budget
• Preparing monthly & quarterly financial Reports & submit to donors
• To dispatch the copy of financial record to donors
• Coordination with the auditors & To help conduct the external and internal audit
• To support the admin to arrange any event in office
Studied Chemistry, Geography and Zoology
