Accounts payable officer
Boehringer Ingelheim
مجموع سنوات الخبرة :5 years, 10 أشهر
• Receive and review all the suppliers invoice and debit notes for appropriate entries and documentations.
• Sorting of invoices according to the business in order to achieve the concern head’s approvals.
• Reconciling vendor statements, research and correct discrepancies in order to ensure that all payments are accounted for and properly posted.
• Processing the cheque request of the approved debit notes.
• Providing the best service to the vendors by maintaining the up to date information on the payment terms and the ageing report.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Respond and resolve to all vendor inquiries and queries.
• Keeping the unrecorded suppliers queries to as low within the targeted KPIs.
• Helping the auditors with all the necessary reports and documents requested.
• Receiving and checking the authentication of all the bills and supporting documents of the expense claims.
• Allocating and booking the expenses under the proper cost centers.
• Reporting for any missing details or errors in the expense claims.
• Maintaining targets of DPO and internal control system report.
• Generating reports required by working Capital portals.
• Generation of Invoices based on the percentage of work completed and the products delivered with great accuracy and details.
• Reconciling the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Research and resolve any discrepancies by checking bills, invoices, sales receipts and bank deposit records to maintain a healthy accounts receivable ledger.
• Reconcile vendor statements, research and make corrections of discrepancies.
• Review suppliers invoices to ensure all the details match the corresponding documents and correct in case of any discrepancies.
• Prepare the payments keeping in mind the financial policies and procedures.
• Maintaining projects file with all the relevant and necessary documents in order to have complete job costing and on time billing. Closing the job file after the generation of final invoice.
• Calculation of the monthly salary considering the attendance sheet and number of leave taken by the staff.
• Collect payments and maintain records of transactions.
• Supported HR staff by gathering employee information and files for their review.
• Generating the invoices to the clients and follow up of the outstanding account.
• Promoting and providing literature and information to clients concerning local, interstate and international tours, travel routes, accommodation, local customs, fares and travel regulations e.g. visas and passports.
• Maintain good customer relationships by acting as an extension of the field sales force.
• Marketing tour holidays to clients via other travel agents, websites, brochures.
• Converse with customer to determine destination, mode of transportation, travel dates, financial considerations, accommodations required and advice on suitable options.
• Planning and organizing events as requested by the clients within their purview in terms of budget, location, quality and so on.
• Sending and receiving quotes from the hotels, other airlines related facilities, money transfer. And quotes as well from the other service providers or the sub contractors in the process of event organization.
• Negotiate for the best price from the other service providers to match client’s budget and a high level of our company profitability.
• Discuss client requirements and advise on suitable options.
• Issue tickets for travel, accommodation vouchers and all relevant documentation.
• Coordinating venue management, caterers, stand designers, contractors and equipment hire.
• Assist with changes to travel arrangements and bookings where required.
• Substantiate billing accounts with accounts receivables ledger to ascertain that all payments are accounted and properly posted.
• Build invoices to concern client on the basis of data gathered from various sources for that particular job to keep it well organized.
• Talk and explain to the client their bills and payment terms.
• Tracking and processing all the incoming payments in accordance with the financial policies and procedures.
• Verify and resolve all the queries and discrepancies faced by the client.
• Make collection calls to the outstanding accounts and facilitate receipt of the swift payment of invoices due to us.
• Receipts and entry of all the suppliers and sub contractors invoices to the concern ledger and ensure timely settlement of the same.
• Provide all the receivables and payables report to the management on monthly basis to keep the accounts ledger updated.
• Researching open transactions and reconciling to customer contracts.
• Assist the internal & external auditors for their queries.
• Contribute to avoid bad debt losses; to control account delinquencies; and to identify areas for profitable sales growth.
• Furnish the project reports to management as per requirements.
• Control the costs to operate the credit and collection functions.
• Prepare and forward the Local purchase order corresponding to the job requirements.
• Stock taking in order to have a complete picture about the inventory inflow and outflow.
• Posting & Preparation of all types of vouchers
• Work with the Hr manager to prepare the job description and ensures proper procedures for review and approval are met at the department level.
• Record data for each employee, including personal details such as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
• Liaison with finance department on all pay related matters.
• Keeping a track of annual leaves, tickets and other allowances.
• Any other Accounts, Operations or HR duties as requested by the Top management.
• Organizing, managing, coordinating and directing the operations and functions of personnel.
• Leading day-to-day payroll administration, including bi-weekly payroll processing, collecting timesheets, and acting as initial degree of contact for inquiries and issues related to payroll.
• Supporting in completion of job application materials and documents, and preparation of employment interviews and tests.
• Monitor staff responsibilities and keep their personal detail files.
• Involving with other activities within the sphere of office secretarial work.