Board Secretary and Corporate Governance Manager
Theeb Rent a Car Company
مجموع سنوات الخبرة :16 years, 0 أشهر
• Effectively managed the Initial Public Offering (IPO) process with CMA, coordinating efforts with Legal, Financial advisors, and stakeholders.
• Established and developed frameworks for the corporate governance and Board Secretariat departments.
• Plan and manage Annual General Meetings (AGMs), Extraordinary General Meetings (EGMs), Board elections, Board and Committee meetings. Ensure the timely distribution of agendas, record meeting minutes, and follow up on action items.
• Manage the relationship with the Capital Market Authority and Tadawul, ensuring compliance with continuous disclosure obligations including announcements & management reports.
• Developed and maintained an up-to-date board and Committees planning calendar outlining agenda items.
• Adopt and uphold corporate governance procedures in line with CMA and MOCI specifications.
• Offering consultations on governance best practices to the Board of Directors, executive management, and various departments within the company
• Ensure compliance with regulatory requirements in governance, communication, and reporting (Annual Report).
• Promote awareness and engage in activities to enhance corporate governance, ensuring the protection of shareholders' interests. Additionally, provide corporate governance education to both the Board of Directors and staff.
• Reviewed and updated company bylaws and corporate governance policies.
• Manage shareholder register, conduct shareholder analysis, handle affairs, dividends, and assist management in periodic shareholder conferences and events.
• Monitor the Capital Markets Authority (CMA), IFSAH, and Edaa portals to ensure necessary information is uploaded.
• Oversee remuneration for Board of Directors and committees, managing the performance evaluation process, and develop Initiatives to enhance performance efficiency.
• oversee Board of Directors and Executives conflict of interest and declarations.
• Manage investor inquiries, complaints and maintaining the Investor Relations (IR) section on the company website, including overseeing the Annual Report.
Oversee compliance upgrades to mitigate program risks by minimizing vulnerability and by supporting management in implementing measures and setting controls.
-Sustain regulatory updates from SAMA and MOCI for internal stakeholders and submitting external suspicious transaction reports to Saudi FIU.
-Train employees in compliance, code of ethics, financial crime, AML, anti-bribery, sanctions, and data privacy guidelines.
-Develop and enforce compliance policies to mitigate risks and to support management in implementing measures and controls.
-Implementing Corporate Governance processes in accordance with SAMA, MOCI and other regulators requirements.
-Ensures compliance with corporate governance principles and organizational policies, procedures and quality standards
-Organizing and taking minutes of AGM, EGM, and Board meetings and ensure circulation of the agenda to the Board members in advance.
-Draft Board of Directors resolutions and recommendations, reporting, follow up to ensure compliant practices. and facilitating information flows between management and board members.
Established and sustained compliance framework, and anti-money laundering and Combating the Financing of Terrorism (AML/CFT) policies.
-Serving as SPOC, coordinating regulatory visits, ensuring high quality, sustainable, substantive and positive relationships are developed with Regulators.
-Advised senior management in developments impacting internal compliance, and cultivated long-term partnerships with regulators to gather SAMA, CCHI, CMA, and SAGIA updates.
-Fielded and resolved customer concerns and restructured resolution process to satisfy issues.
-Gathered and reported data on external suspicious transactions to Saudi FIU.
-Conducted comprehensive training in compliance, code of ethics, financial crime, AML, anti-bribery, sanctions, and data privacy.
-Spearhead campaigns to grow compliance and governance awareness, and to initiatives to strengthen shareholders' rights protection.
-Identifying and adopting best governance practices and ensuring compliance for protection of shareholders’ right.
-preparation of Board of Directors report and forms. Maintained compliance policies and procedures to sustain best practices and operations.
-Implementing Corporate Governance processes as per SAMA and CMA requirements.
-Assisting in drafting Corporate Governance methodology, internal rules, policies and procedures (Code of Conduct, Ethics).
-Organizing of AGM, EGM, and Board meetings and ensure circulation of the agenda to the Board members in advance.
-Continued communications with regulators to avoid significant financial risk, managed shareholder relationships, and maintained Tadawul portal content (IFSAH System).
-Monitors the Capital Market Authority (CMA) portal and ensures the input of all required information for the relevant stakeholders.
Served as medical coordinator and point of contact for customers complaints and enquires. Gathered data for underwriting quotation development.
Completed cash and cheque receipts collection, claim payments, credit card reconciliations, and maintained travel register.
-Liaised with bank branches to satisfy claims payment, petty cash disbursements, and transactional records. Created monthly account executives' collection reports.
• Basically into accounts involved in all the daily activities of the company with the bank like:
• Attending managerial and liaison work of the bank,
• Receiving and preparing of vouchers, Petty cash statements, preparation of reports
• Sending of faxes and communicating with the customers and clients, other departments etc.