Transport / Fleet Supervisor
Darwish Bin Ahmed & Sons
مجموع سنوات الخبرة :14 years, 10 أشهر
Ensure implementation day-to-day activities of transportation.
Supervise workloads, schedule, tasks and other related functions.
Maintain and manage all databases relating to transportation activities.
Ensure compliance of safety standards in transportation functions.
Ensure maintenance of vehicles in good running condition.
Handle loading and unloading operations.
Initiate cost efficiency measures in transportation operations.
Implement environmental laws, procedures and processes.
Build internal and external customer relationships.
Manage, supervise and monitor fleet operations responsibilities
1. Arranging and maintaining the vehicles in line with requirements including replacement vehicles
2. Ensuring Fleet Inspectors inspect and report on incoming and outgoing vehicles
3. Ensure accidents and damage to vehicles is identified and reported.
4. Ensure periodic service and maintenance of the vehicle.
5. Maintain and follow up on vehicle registration and renewal in a timely manner
6. Control the Registration renewal of the Fleet Vehicles.
7. Coordinates bookings and allocation of pool vehicles/training vehicles
8. Coordinate with Trans AD regarding fleet requests, appointment, and circulars using VLS portal.
9. Maintaining an accurate status in the vehicle monitoring systems e.g. Fleet Movement Report, Fleet Logistics, Registration, VLS and CERT (Trans AD Portal), DFMS (In house Database)
10. Organizing vehicles for the off duty drivers under own supervision.
11. Cars replacing for the drivers on accident or maintenance matter.
12. Checking the driver’s status online for reporting to high management.
13. Giving the reports of vehicles on daily basis.
14. Controlling the complete shift & trying to manage it properly.
15. To check all the vehicles due for services on daily basis, making report and route the vehicles to the workshop for periodical service.
16. To analyze / make the periodical maintenance report of the vehicles and route to the workshop for insuring timely maintenance as scheduled.
17. To send the reports( Daily Fleet Report, Daily Fleet Summary report, Maintenance & Accident Reports) to Fleet, Operation Manager & General Manger.
18. Follow-up with the drives regarding vehicle issues.
19. Coordination with operation department regarding drivers attendance, resume duty sick leave resignation and termination.
20. Report to management about time to time reports of drivers.
21. Coordination with the pro for police custody cars and court cases.
Organizing travel and accommodation and arranging meetings and interviews.
Manage and order supplies according to budget and the upkeep of the office.
Ensure that meeting papers and other relevant information are provided in advance.
Coordinating the IT needs and support.
Electronic and Manual Control of all documentation, including its registering, numbering, filing and distribution, utilizing in-house Document Management Systems, to allow rapid and efficient retrieval of documentation. Maintains original, electronic documents,
Reports test results and ensure that all test reports include all information requested by the client, required by the method and necessary for the interpretation of test results.
Controls documents as specified in quality systems procedures, contract documentation, and project quality plan and project standards.
Ensures that appropriate documents are available at locations where activities affecting quality system are performed.
Provide administrative support to the management.
Generating and presenting reports to senior management
Make and record appointments.
File correspondence and other records.
Prepare various formats & reports for different requirements.
Maintain record of existing & new customers for follow up and business promotions. Handle client’s queries & redress their grievances.
Performs administrative and secretarial jobs and responsibilities for the Senior Management
Executives of the Main Contractor, Consultants and Client Representatives.
Preparation of daily site activities, weekly and monthly reports.
Setup and coordinate meetings and conferences