HR Supervisor
Highlands Landscaping & Golf LLC
مجموع سنوات الخبرة :23 years, 8 أشهر
Support the development and compliance of the HR function, Provide timely and accurate administrative support for excellence in HR services and effective support to corporate office functions. Responsible for providing an effective and efficient human resource services that is aligned with departmental and company strategy.
Manage the transactional elements of HR including Recruitment & Selections thorough On boarding, HR reporting, maintaining Employee data and drafting employment contracts and also assist with the implementation of various HR systems.
Working with the PRO, ensuring all visa/government and legal/compliance requirements are fulfilled within the specific time limit.(Personally, applying for new employment visa/ residence visa / residence visa renewal on www.ednrd.ae )
Responsibilities:- Identifies employee vacancies based on department’s requirement and allocate human resources ensuring appropriate matches on the job position (HRP)
•Primary responsibility to assist HR management with recruitment and candidate sourcing. •Creating job posts & descriptions in line with organizational needs.• Liaising with internal & external recruitment entities & filling vacant positions. (I.e. Job Portals, Social Media & Company Career Web)• Short listing candidates, arranging & conduct competency based interviews, Pre & Post-interview communications.• Report final short-listed candidates to Management, Issue Job offers & secure candidate recruitment.
• Prepares Contract of Employment and maintain all confidential employee documentation and information. • Coordinate & supervise the hiring/on-boarding process and Induction Programmes. • Supervision, scheduling & keep of employee training & development records. • Management of Employee HR files soft and hard copies. •Maintains HR records and compile statistical reports concerning HR-related data such as hires, transfers, performance appraisals and turn-over rates. • Attendance & leave management. Keep of accurate records for Mgt approval, in support of Payroll. • Act as centre point of contact between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems(disputes). • Maintaining & updating Organizational Chart and Job Descriptions of the employee. • Prepare all HR Documentation and formalities for resigning/terminated employees (receipt of resignation/termination notice, computation of accountabilities and separation pay, returning of company properties, etc.)
• Payroll: - End to end processing of company’s payroll(s). Collate information for above, process, produce reports and journals and file. Collect and input various elements \[basic pay, bonus, overtime, back payments, absence, advance, transport allowance, etc…\], entering variables on to HR and payroll systems. Prepare and remit monthly superannuation contributions and quarterly employee statements. Prepare code and process journals for employee provisions. Reconciliation of payroll related general ledger accounts. Preparation of various payroll related reports for managers. Termination and redundancy calculations as required. End of year processing and reconciliation including payment summaries. • Coordinates with the Health Insurance Institution for employees’ medical concerns. (Addition & Deletion of Group Life Insurance & Medical Insurance) • Managing HRIS & Preparing MIS Reports as & when required.• Conduct exit interviews to identify reasons for employee termination/resignation.• Arranging travel bookings for new joinees & exit employees.
•Handling End to End HR functions like Employee relations, Compensation & benefits, Training and Development, Performance Appraisal, Manpower planning, Employee engagement & welfare, Change Management, Counselling etc.
• Plan, organize and coordinate the employee training or labour relations activities.• Coordinates with concerned authority (PRO) for all employment related requirement for the company (employment, visa processing and cancellation, certifications, entry pass, work permit, NOCs, etc.). •Prepares and coordinates all the requirements for the processing and renewal of visa (employment/visit/transit), labour card, residence permit as well as amendment and cancellation.• Handles employee grievances and other related issues. To ensure company HR policies are implemented & adhered in all departments of the organization. • To handle all other tasks and projects as and when assigned. Ad hoc HR and Payroll matters
• Co coordinating with employees and the Bank executive for opening salary Accounts.
• Information to Accounts department on the new employee details
• Responsible for maintaining Personnel files and other HR files.
• Developing and maintaining an appropriate and systematic filing system for payroll records.
• Preparing Salary certificates, NOC letters for visa purpose, salary transfer letter, Experience Certificates & Bank loan Undertaking letters for employees needed.
• Preparing and processing the monthly payrolls for Management and labour employees through WPS. (Wage Protection System ) Handling payroll for 1000+ employees Using ORACLE SOFTWARE (Ver. R 12.1.3).
• Responsible for processing accurate & efficient monthly payrolls(accurate earning, deductions, reimbursements & increments etc).Ensure timely & accurate processing & audit of the payroll in order to meet all internal standards of quality & timeliness, generation of accurate monthly payslips of employees & confidential distribution of the same, keeping track of monthly movement (reconciliation employee wise, amount wise) running separation’s in HRMS. Preparing monthly GL’s, MIS Reports, HRMS updation, Costing reports, Bank reconciliation’s & other multiple reports as required by the finance & management.
• Ensuring timely transfer of all elements to pay to the bank, meeting strict payroll deadlines, reconciling payments to payroll and ledger.
• Entrusted to process confidential employee records such as salary changes, vacation/absenteeism reports, and performance appraisals.
• Handling the salary, allowances and gratuity queries from employees.
• Producing and developing monthly reports for the accounts department and Finance Managers.
• Responsible for calculating the full and final settlement and co ordination with accounts to exit employees.
• Transferring Salaries to Overseas employees (Ethiopia, Ghana, Syria, Afghanistan, Australia and Malaysia) through Priority payment on HSBC online system.
• Reconciling Corporate A/c with Bank A/c, on daily basis. (Maintaining GL).
• Follow up with PRO for Visa issuance for new employees
• Preparing Offer Letters, arranging travel tickets for new joinees.
• Facilitate induction / orientation program for new employee.
• Responsible for collecting all relevant documents from new employees.
• Arranging for Medical check up of new joinees, visa stamping, insurance cards & Access Cards.
• Assisted in Managing the Training and Developments of New joining employees.
• Maintained Cordial relations with the Employees.
• Collecting attendance from floors to process payroll.
• Analysis and job description for the new employees to post them in their respective best suited places.
• Handling New Employee Joining Processes, issuing Door Access Cards, Providing Bank tool kits, Attendance updates for payroll process.
• Data entry of new joinees in the system to capture whole records in the system so as to pull out data from system itself.
• Verification of current employees i.e. exclusion of absconding employees
As a member of the Corporate HR team worked closely with HR's & General Manager - HRD and was responsible for Performance Management and Implementation of General Practices. Responsible for Offer Letter generation, hiring approval process, Co ordinating with the candidates . Assisted in developing a comprehensive HR policy applicable to 5000+ Employes.
Involved in the process of new employees joining process, issuing Access Cards, providing Bank tool kits, Attendance updates.
Managed all the HR and Administration functions at the units pro actively and increased the satisfaction of the employees so as to minimise absentism & turn around of employees
Succesfully completed.
Bachelor's degree honoured by the University of Bombay in the year 1997. Best sportsmenship awards received in the Inter college Tournaments Certification porvided by the NCC ( National Cadre Council ) for Active participation in the year 1997.
