Safaa Alsubyani

* Handling recruitment of Physicians (Local / International) for Permanent - Locum - Part Time Physicians for all position “Residents, Pre-scholar/ Fellow, Board Certified, staff Physicians/Dentist, Assistance Consultant, Associate Consultant, Consultant”:

- Preparation of candidate's file with profile for review, to include “contact sheet, MSR staffing request & CPC salary base sheet, once credentialing minutes arrive with the
required management's signature.”
- Daily update of candidate status report on Excel, & any action taken or feedback, on HR Access for purpose of providing accurate information on each candidate when queries arise.
- Preparation of Offer Letter for verification
- Archiving: Files re- reviewed on a Bi Annual basis by checking history, & assessing whether or not archiving is appropriate.
- Scanning of Documents: Salary offer, Visa, Arabic letter of invitation, etc.
- Training of Administrative Assistants & new staff members as required.
- Contact candidate for full file PQD-Request for Additional Documents
- Provision of approval necessary information on salary, benefits & job description
- Presentation of completed file PQD-Request for Additional Documents for purpose of credentialing.
- CV’s receiving screen & process (all the sources receiving Agencies, Email, Referrals “Department-Staff”, Walk In)
- CV’s sourcing for vacant positions
- Meeting Schedule & agenda
- Tracking for New Hired Returned File
- Reimbursement (Ticket / Mobilization)
- Recruitment / Primary Sources Verification Invoices
- Short Messaging System (SMS)
- Filling & Updating Withdrawn - Dropped, Banked Candidates
- Mobilization: Preparation of contract & offer for any locum extension
- Initialize PSV- Primary Source Verification for the educational certificates, experiences & the references for applicants
- Arrange the interviews with the selected candidates
- Facilitate interview request from department
- Maintain submission of interview report in timely manner

* Along with my previous responsibilities I have handed the following projects:
- CBAHI For 2017:
- Review the policy & procedures manuals for the HR Administration Departments.
- Create new Archiving System for the Employees Records Management with the forms & checklists.
- Create Guideline for the HR aligned with the CBAHI standers.
- Represent Medical Recruitment Department.

* Work with Organization Development Department team to
- Delivering & Evaluation Orientation Day Training Program in order to analysis & measure
the size of the gap.
- Create Career Advancement Program Workbook & Activity
- Revamp Trainer Community Agenda
- Create “Did You Know Message” - Awareness Message
- Revamp & develop On-boarding Process
- Designed New Quarterly Training Report Format.
Job Title: Learning & Development Specialist / Acting Recruitment Sp

* As Learning & Development Specialist:
- Analyze training needs to develop new training programs & improve existing
programs based on changes that occur in the work environment
- Work on the annual training plan & budget preparation
- Create & design the IKEA basic job knowledge training program & booklets along
with International Learning & Development team.
- Remain up to date on current training & development trends via networking, matrix
communication, & multimedia access
- Conduct, facilitate & mentoring orientation programs, HR specific training & other
training programs as required
- Develop & maintain store’s yearly training plan, calendar, individual development
plan & schedules.
- Assist in recruiting & selecting of new coworkers, & responsible to train, develop,
coach & mentor in accordance with the IKEA culture
- Create & design store specific training programs as needed
- Standardization training programs & materials
- Work closely with trainers to develop suitable course content which help co-workers
to improve their job skills.
- Performance Management evaluate system & the effectiveness of training
programs, provide recommendations for improvement.
- Monitoring, measuring & reporting on staff training & development plans to
achievement agreed formats & timescales by using assessments, training evaluation
feedback & through discussions.
- Develop alternative training methods
- Monitor training costs & prepare budget reports.
- Create awareness about IKEA’s HR policies & procedures.
- Create & designed Employee of the Month Criteria & Program
- Learning & development filling system
- Develop & maintain Succession Plans & Competencies Framework
- Create & designed Employee’s library
*As Acting Recruitment Specialist:
In addition to my responsibilities & duties as a Learning & Development Specialist, I
was Acting Recruitment Specialist.
Responsibilities:
- Support the management with restructuring the organizational structure from HR
standpoint to ensure that the changes & planning to be done thoroughly &
effectively to maximize the effect of outcome.
- Support each department with making a Long-Term Succession Plan in order to
avoid any damages to business operations due to any laps or having not enough
time to train the new comers.
- Responsible for having recruiting strategy in place for IKEA to be able to recruit the
best candidates we can obtain in the most effective & efficient way in IKEA Way.
Maintain up-to-date market information of the job market and recruiting.
- Recruit candidates internally and externally to fill open positions at the store.
- Provide career development counseling, assistance and guidance to co-workers.
- Create an environment where IKEA culture is a strong and living reality that
embraces the diversity of co-workers and customers.
- Prepare employment offer letter for selected candidate.
- Receive employment applications, update HR data base & send
acknowledgement letters to candidates who have applied.
- Conducts interviews & provide feedback to department managers.
- Create awareness among the employees about IKEA’s HR policies & procedures.
- Work on Up-date & revamp organizational structures
- Maintain & update manpower plans, staff vacation plans & prepare related reports.
- Revamp & develop recruitment work process.
- Support departments with making a Long-Term Succession Plan
- Designs recruitment advertisements & annunciations.
- Conduct exit interviews & maintain analysis reports
- Work on & revamp organizational structures
- Review, update & translate Job descriptions

* I was handling the following:
- Ensure that the training plan links to the Business Plan/Organizational
objectives.
- Design, deliver & manage training programs for internal & external joiners & staff.
- Oversee in-house training provision and induction and ensure the continuous
development of training to meet statutory and business changes.
- Design and deliver internal training.
- Manage & deliver specific commissioned training & consultancy services to budget &
timescale and report discrepancies.
- Manage the relationship with commissioners & provide monitoring data & reports.
- Support the management team in the achievement of relevant quality
standards.
- Ensure that training is planned, implemented, effective and within budget.
- Ensure that commissioned training services are delivered / project managed to
high standards & meet requirements.
- Conduct exit interviews.

Attendance and participation as the team leader in the organization of the International Conference for the security of airports and exhibition under the General Authority for Civil Aviation during the period 17 - 18/01/1343,
27 - 28/06/2013

Cooperative training an average of 60 hours in the human resources sector in the Chamber of Commerce and Industry.

Participate in volunteer work for 100 hours as organizers at The Professional Forum the Fifth " Career Forum 2013 - Competencies " during the period 27/04/1434 to 01/05/1434, corresponding to 10 - 13/03/2013 by the Dean
of Student Affairs for graduates at King Abdul Aziz University.

Process all employee changes related to the employment in SAP system.
- Coordinate the new hire process including processing applications, running
medical checks forms & preparations, preparing & overseeing completion of required
paperwork, scheduling orientation & entry into HR systems.
- Create & maintain personnel files on all active employees.
- Research & assist with employee questions.
- Provide support to the Service Center & HR department “answering phones, assisting
with walk-ins, processing mail, & assisting in projects/events.
- Assist the Operations department with tasks related to processing candidates &
employee changes.
- Ensure that accurate job descriptions are in place
- Identify training and development opportunities
- Organize staff training sessions, workshops & activities
- Process employee requests for outside training while complying with polices &
procedures
- Provide basic counseling to staff who have performance related obstacles, advice &
assistance in developing human resource plans & staff orientations.
- Monitor daily attendance.
- Coordinate staff recruitment & selection process in order to ensure a timely organized
and comprehensive procedure is used to hire staff.
- Prepare notices and advertisements for vacant staff positions.
- Schedule & organize interviews
- Explain & provisions employment standards, personnel policy, labor standards & Fair
Practice Act.
- Arrange for the repairs of computers and other office equipment & assist with organizing
staff to carry out work.
- Attend council meetings to provide information.
* & performed full rotation & worked in several projects among all sections of the Human
Resources & Corporate Affairs Department:
- HR Employee Relations Service Section
- Training & Career Section
- Policy & Organization Development Section
- HR / Staffing Services Section
- Public & Government Affairs Section
* Along with the following accomplishments:
- Create & designed templates & forms
- Provide office orientation for apprenticeship program applicants
- Work closely with high management team to develop & revamp plans, frameworks &
guidelines.

Participating organizing in ( The Conference ICAO Aviation negotiations ) Held in the period
between 07-12 December 2012 Under Foundation ( 4events ) for organizing conferences and events & the General Authority for Civil Aviation.

Participate in volunteer work as organizers for 27 hours at the crossroads of vocational training and guidance first " Training - Forum 2013 Skills" during the period 10 - 12/01/1343, 24 - 26/11/2012 by the Dean of Student Affairs for graduates at King Abdul Aziz University.

Work as a customer service in ELS language centers part time job form 1/10/2011 to 30/11/2011 .