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Safeya Matar Al Hosani, executive assistant

Safeya Matar Al Hosani

executive assistant·ADX

United Arab Emirates

Diploma, Diploma of Human Resource Management

Work experience

Total years of experience: 14 years, 2 months

executive assistant

April 2014 - Present

ADX

April 2014 - Present

Company industry:
Other Business Support Services
Job role:
Administration

Administrator

July 2013 - December 2013

Marriage Fund

Abu Dhabi, United Arab Emirates

July 2013 - December 2013

Key Responsibilities:
• Oversaw different HR related processes including screening, interviewing, and testing job candidates, notified staff about internal job vacancies, and maintained personnel record of confidential nature.
• Assisted the HR manager with different payroll related matters including making calculations, maintaining leave records, and distributing salary or wages checks.
• Reviewed existing organizational processes to offer improvements which would help improve productivity and efficiency.
• Helped new employees settle in different roles by orienting them with their relevant departments and explaining about job expectations through JDs.
• Placed advertisement for jobs announced in different newspapers, used online job sites, and deployed other available recruitment channels to help shortlist best possible candidates.
• Prepared different documents including contracts, experience letters, offer letters, and rejections as per company set rules and regulations.
• Planned to fulfill company’s human resource requirements for the future through internal promotions, and new hiring in consultation with senior management.
• Maintained HR and training databases ensured filing system was upgraded on time, and carried out other administrative tasks assigned by management.

Company industry:
Utilities
Job role:
Human Resources and Recruitment

HR Administrator

March 2011 - August 2012

Abu Dhabi Training and Management Consultants Center

Abu Dhabi, United Arab Emirates

March 2011 - August 2012

Key Responsibilities:
• Managed company human resources, searched for appropriate resumes to fill announced vacancies, and intimated candidates about interview timings.
• Advised management on formulating new administration and HR policies to fulfill company’s short and long term business objectives.
• Attended meetings conducted by seniors to discuss solutions of problems, manage conflicts, or deal with other situations.
• Conducted regular management and HR audits to ascertain all activities carried out adhered to company policies.
• Attended in-house trainings, workshops, and other opportunities of learning to remain updated on latest HR trends prevailing in the market.
• Verified the information provided by candidates after selection including references, work experience, and educational qualifications etc.
• Processed employee benefits, leaves, allowances, and other provisions to ensure accurate preparation and distribution of month end salary checks.

Company industry:
Administration Support Services
Job role:
Management

Intern (Education)

September 2011 - November 2011

alyasat

Abu Dhabi, United Arab Emirates

September 2011 - November 2011

Key Responsibilities:
• Instructed students’ in-groups and individually while adapting teaching style to become more accessible to each student.
• Taught basic skills including socializing skills, personal hygiene, colors, shapes, numbers, and letter recognition.
• Determined and enforced rules to help shape up students discipline which would maintain order among class pupils.
• Provided learning opportunities to students by offering different materials and resources for them to explore fun activities.
• Established and reached class learning objectives through lessons, units, and assignments given to children.

Company industry:
Primary, Prep, & Secondary School
Job role:
Teaching and Academics

Education

Emirates College of Technology

July 2013

July 2013

Diploma, Diploma of Human Resource Management

United Arab Emirates

GPA (point): 3.6 out of 4

GPA (point): 3.6 out of 4

Other Training & Certifications: • Aug 2011: Executive Secretary • Jul 2010: Creative leadership skills • Jul 2010: Photoshop • Jun 2009: Arabic typing

AlShahama

June 2000

June 2000

High school or equivalent, Scientific

United Arab Emirates

Skills

Cover Letters
Expert
Cover Letters
Expert
Business Meetings
Expert
Business Meetings
Expert
Microsoft PowerPoint
Expert
Microsoft PowerPoint
Expert
Document Drafting
Expert
Document Drafting
Expert
Outlook
Expert
Outlook
Expert
Human Resource Management, Personnel Management, Recruitment, Selection
Expert
Human Resource Management, Personnel Management, Recruitment, Selection
Expert
Short Listing, Conflict Resolution, Payroll Management, Employee Orientation
Expert
Short Listing, Conflict Resolution, Payroll Management, Employee Orientation
Expert
Time Management, Team Work, Supervision, Work Under Pressure
Expert
Time Management, Team Work, Supervision, Work Under Pressure
Expert
Performance Evaluation, Job Placements, Interpersonal Skills, Communication Skills
Expert
Performance Evaluation, Job Placements, Interpersonal Skills, Communication Skills
Expert
MS Word, MS Excel, MS PowerPoint, MS Outlook, Arabic Typing, Internet Usage
Expert
MS Word, MS Excel, MS PowerPoint, MS Outlook, Arabic Typing, Internet Usage
Expert
• Undertake all correspondences, documents, memorandums and letters typing duties for the Deputy Chi
Expert
• Undertake all correspondences, documents, memorandums and letters typing duties for the Deputy Chi
Expert
• Check incoming email and takes the required actions including follow ups, replies, and forwarding
Expert
• Check incoming email and takes the required actions including follow ups, replies, and forwarding
Expert
Cover Letters
Expert
Cover Letters
Expert
Business Meetings
Expert
Business Meetings
Expert
Microsoft PowerPoint
Expert
Microsoft PowerPoint
Expert
Document Drafting
Expert
Document Drafting
Expert
Outlook
Expert
Outlook
Expert

Languages

Arabic

Expert

English

Intermediate

Training and Certifications

Training
IELTS
British Institute
Sep 2012
ICDL
Institute Qabas
Aug 2009
Excellence Customers Services
Excellence Customers Services
Jun 2009
ISO 14001:2004 and OHSAS 18001:2007
ISO 14001:2004 and OHSAS 18001:2007
Jul 2013

Hobbies and interests

reading,learn new thing