Senior Technical Assistant (Procurement)
Dubai Electricity and Water Authority
Total years of experience :16 years, 8 Months
• Manage a team of analysts to oversee the procurement activities of Department/Division with set Service Level Agreement (SLA) / Key Performance Indicator (KPI).
• Coordinate with user section for purchase requisition creation in SAP.
• Analyse the material requisition based on previous history, forecast analysis & reliability / availability requirement.
• Prepare bid comparison and evaluate based on techno-commercial feasibility.
• Price negotiation based on previous purchase & prevailing market rates.
• Continuous follow-up on purchase requisition / purchase order approval with various internal departments.
• Cross verification of invoices and authorizing payments to vendors as per contract terms SLA / KPI.
• Liaising between suppliers, manufacturers, relevant internal departments and customers.
• Supplier relation management, contractor assessment and follow-up with suppliers on pending issues with regards to respective contracts.
• Formulate various Annual maintenance contracts for outsourced activities.
• Monitoring the progress of contracts and keeping records for using them as reference in future.
• Prepare various budget proposals such as Purchase Budget, Capital projects Budget, Admin Budget, Civil Budget, Overtime Budget and IT Budget in liaison with section Engineers/Managers.
• Analyze & report purchase budget utilization in comparison with allocated budget for maximum utilization of the budget.
• Monitor and report actual overtime cost compared to Budgeted cost on monthly basis.
• Monitor and report various KPIs to Performance Management Team.
• Prepare/revise various quality procedures, checklists, etc, in consultation with VP / Sr. Manager’s.
• Maintain / monitor & report the status of strategic initiatives / projects of Department.
• Coordinate for arrangements of meetings / conferences / seminars.
• Prepare presentations for various meetings / conferences / seminars.
• Prepare Minutes of meetings for various meetings held.
• Attend meetings / seminars on behalf of Manager and prepare reports / minutes of meeting.
• Prepare and maintain organization charts of all sections for a quick overview.
• Prepare list of staffs to be promoted in consultation with Sr. Manager’s / Managers / Sr. Engineers.
• Coordinate for staff leave, air passage allowance, overtime, visa renewal, etc.
• Coordinate with HR for various staff related issues, trainings, etc.
• Review & maintain job descriptions for all staffs.
• Short list CVs for recruitment based on department requirements.
• Training and supervising subordinates.
• Efficiently / timely preparation of proposals for spare parts, services, etc., required for smooth operation of Power plant as recommended by Sr. Manager / Dy. Sr. Manager's.
• Prepare tenders, bid comparison and order recommendation in coordination with Sr. Technical Assistants / Engineers / Managers.
• Drafting letters, faxes and maintain correspondence file.
• Receive and track invoices and guarantees received from Finance and distribute to user sections.
• Maintain and report pending issues with regards to respective contract tenders.
• Prepare and maintain various budget proposals yearly.
• Prepare expense reports on quarterly basis.
• Application of staff leave, air passage allowance, overtime, certificates, etc, through SAP.
Responsibility in Investigations team
• Investigate errors/faults on inward and outward payments.
• Find the source and reason for errors/faults in payments.
• Resolve the error and resending the payments without any errors/faults.
• Record the findings for training purpose to avoid such errors in future.
• On job and off job training for juniors/new joinee.
Responsibility in Inward payments team
• Process manual and electronic payments
• Route payments to different banks across geographic locations
• Maintaining individual MIS
• Supporting investigations team simultaneously
MBA (Finance & Marketing) - Major in Finance Karunya University Coimbatore, Tamil Nadu, India.