Contracts Manager
Nshama Development LLC
Total years of experience :22 years, 10 Months
Summary:
- Set up a standard Tender Process for all consultancy and third party services
- Contracts management and negotiation with third party consultants and contractors by reducing priced offers below set for each project budget, completing the cost saving of 15 to 25% on average.
- Initiated standard set of Tender Documents templates and tender process put in place.
- Created Contracts Database for records and tracking relevant agreements and information thereto
- Originated Commercial and Technical Matrix for contractors’ and third party suppliers’ evaluation
Role:
- Execution and management of all consultancy agreements and other related contracts, including service agreements with professional consultants, small-work agreements, FIDIC contracts (including variations), and third party agreements in accordance with the terms and conditions.
- Define and incorporate inputs into contracts, proposed by development, projects and planning departments.
- Tender management process, including analysis and award.
- Successfully negotiate pricing, terms and conditions, relevant scope with third parties and consultants.
- Manage Key Performance Evaluation (KPE) process.
- Create and regularly review and improve contract and service agreement templates.
- Facilitate in reconciling issues to contracts and commercial matters with various departments by proposing alternative solutions, as necessary.
- Closely coordinate contractual and commercial synergy with construction managers, quantity surveyors and planning engineers.
- Originated and continuously maintain efficient process of records such as receipt and control of all contract correspondence during the pre-appointment phase, any contractual changes, status reports and other pertinent information.
- Monitor and evaluate competitive terms and feedback to company’s terms and conditions and procurement practices.
- Identify areas, recommend and incorporate changes for improvement in existing contracting processes and documentation.
Summary:
- Speedy commercial input in preparation and submission of the Tender Proposal.
- Drafted improvement to existing QA policies for further implementation within the company.
- 15% of annual cost saving at renewal of the corporate medical/health insurance plan by negotiating the contract and revised rates proposal.
Role:
- Managed corporate and customers’ contracts.
- Ensured effective management of legal and contractual risks with the legal team.
- Managed commercial tender outline, tender process requirements and preparation of project plans.
- Coordinated tender documents preparation, prepared analysis for technical inputs, pricing and project schedule.
- Supervised contract development and compliance within the Middle East and overseen a wide variety of employment issues.
- Monitored quality management process, draft and implement the QA policies for the company and contractors, managed anti-bribery and corruption documentations.
- Maintained contracts management database. Developed standard contract forms and documents.
- Managed complex employment law matters throughout the UAE, Iraq, and other regional countries including employment of local nationals and termination disputes.
- Monitored license and lease renewal, preparation of business cases and use of the document management database.
- Drafted and finalized consultancy contracts for temporary and freelance workers, in accordance with agreed terms of relevant clients and operational requirements.
- Negotiated terms of business with suppliers. Acted as an advisor to the management and operations teams in dealing with suppliers’ queries and disputes.
- Monitored insurance products to cover the requirements of clients’ and in line with the group risk management strategy defined by the COO.
- Managed the company’s insurance providers and acted as main point of contact between company and insurance companies.
Summary:
- Set-up and managed the existing contractors’ database.
- Achieved monthly cost saving on transportation services provided by the contractors by efficient performance evaluation on a monthly basis. 20% increase of outbound savings relative to contractors’ services. 50 million USD annual profit during the fiscal year of January - December 2013.
Role:
- Managed contract management and negotiation, evaluation of capabilities and experience, audit and due diligence of potential
- contractors.
- Determined customers’ requirements, project planning, tender process, contractual and commercial cooperation and support to internal customers, (including procurement, operations and logistics teams).
- Regular cooperation with the legal team to ensure the full compliance of the formal letters and contractual templates.
- Prepared and analysed tender documents for technical inputs, pricing, schedule preparation.
- Managed tender preparation, execution, proposal analysis and contract award.
- Drafted, amended and finalized project related costumer contracts along with SOPs.
- Priced proposal analysis.
- Implemented cost-saving initiatives based on selection of most competitive contractors to perform as expected.
- Monitored contract communications and liaison between senior vendor representatives and senior company contract holders to coordinate and deliver positive response meeting all stakeholders’ expectations.
- Supported vendors’ compliance with the requirements of contracts.
- Monitored contractor performance by KPI, evaluation and monitoring in compliance to contractual obligations.
- Worked with Senior Cost Engineers to assist with onshore modification delivery team including BP management costs, contractor engineering costs and all other cost-related activities.
- Established cost breakdown structure and integrate with Work Breakdown Structure.
- Participated in kick-off meetings and other meetings with the PMT, delivery team, managers and engineers to ensure common understanding of engineering requirements, including deliverables in reference to cost related issues.
- Analyzed cost data and forecast final cost per project by work order by vendor.
- Controlled the project cycle from planning stage through to final accounts.
- Worked with contractors on streamlining their cost control processes, reporting routines, etc.
- Assisted with maintenance of the cost manager system. Investigated the data and verify its accuracy and amend as applicable.
- Monitored cost analysis including checking contractor cost reports and figures for Value of Work Done.
- Executed and administered contract award process.
- Participated in kick-off meetings and other meetings with subcontractors in reference to contracts and terms and conditions issues.
- Negotiated contracts with service contractors, purchase orders, call-off process.
- Handled major projects and resolved commercial related issues, i.e. call - off and purchase orders’ terms, pricing, timelines and delivery
- Administered tender documentation and process, selection of service contractors and finalized award documentation thereto.
- Created and maintained subcontract register, subcontract amendments and variation orders for tracking and records.
- Checked and approved for payment subcontractor invoices.
- Service contractors’ performance reviews and evaluation.
- Ensured health and safety responsibilities.
- Ensured purchase orders were issued to clients pursuant to agreement. Issued invoices to customers on a monthly basis.
- Handled logistics arrangements for shipments. Maintained all procurement related database.
- Liaised with purchasing departments in the UK, Dubai or Baku to ensure goods are delivered in a timely manner.
- Liaised with accountant to ensure invoices and other aspects of accounts queries are properly maintained.
- Maintained an accurate diary of appointments, meetings and all correspondence, minutes, meetings and arrangements.
- Organised booking for meetings and events. Coordinated all business travels such as ticket bookings, visa and meeting support arrangements and travel insurances.
- Prepared and executed employment contracts for school teaching and administration personnel.
- Managed staff operations. Prepared contracts for all hotel staff.
- Prepared and released staff orders and memorandums.
- Interfaced with recruitment agencies. Monitored and managed job application and interview process.
Linguistics - English/ French