Saima Hameed

•Provide comprehensive administrative support in recruitment and selection processes and conduct panel interviews for J grade staff.
•Draft employment contracts for HR Manager’s review
•Liaise with Embassy regarding visa & arrival for staff
•Handle arrival, induction, placement for new staff at hotel and exit procedures.
•Maintain and update staff personal records, all HR databases, HR filing and collate HR statistics as required.
•Responsible for Staff performance appraisal, yearly and probation.
•Maintain, update and monitor annual leave, sick leave, overtime and TOIL records accurately for all country appointed (CA) staff in liaison with line managers.
•Responsible for staff;s annual ticket and shipping requirements if any.
•Administration of the medical Insurance scheme for CA staff, network staff and middle manager.
•Track/ maintain/ prepare HR documents and process staff identity cards
•Transaction processing on FABS, process staff payments/allowances/claims and prepare relevant documentation.
•Manage employees tenancy from start till exit.
•Assist in administering internal staff surveys and questionnaires, collate and communicate results
•Facilitate all staff training arranged through HR.

•Short list resumes as per requirement ( JD), conduct interviews and tests.
•Document policies and procedures, recommend changes. Introduced new policies of travel, recruitment and training.
•Initiate and maintain Performance Evaluation record of all staff. Structured the current system prevailing in the organization of annual performance evaluation by redefining competencies based on JD’s.
•Introduced confirmatory Appraisal system for new joiners (during probation period).
•Made organogram as per current organization structure with employee head count.
•Structure and maintain employee files and the HR filing system.
•Handle employee induction and orientation, logistics, record keeping.
•Handle and complete all requirements of EOBI and SECP.
•Liase with program staff in finalizing their travel arrangement and checking vehicle logbooks on weekly basis.
•Liaison with vendors and suppliers ensuring timely supply of all goods and services from vendors to end-users.
•Arrange seminars/ book launches hotel booking, logistics, stationery etc.

Recruitment:
•Sourced candidates using resume databases, networking, internet job boards, media advertising, third-party recruiting firms (local and international) and employee referrals.
•Created and maintained job postings on internal applicant tracking system and internet job boards.
•Processed employment applications, evaluate qualifications, conduct interviews and made hiring recommendations.
•Performed detailed reference checks on selected candidates, make job offers and negotiate salary packages.
•Coordinated various HR projects including updating Job Descriptions, employee handbook and competencies for annual evaluations.

Administration:
•Prepared contracts, internal memos & business letters.
•Prepared agenda for meetings & organize meetings for the Senior Management.
•Handled travel arrangements, Company’s Vehicle registration & insurance, Salik recharges, Eppco petrol cards etc.
•Coordinated in purchasing office supplies & arrange staff requirements.
•Prepared resignation acceptances/ terminations, Warning & transfer letters.
•Raised Automated LPO for vendors in SAP.
•Arranged Psychometric assessment for candidates & prospective employees for promotion.
•Responsible for Group Medical and Life insurance policy renewal.
•Coordinated with Insurance companies for employee claims related to (medical, workmen compensation and death).
•Scheduled and managed the induction program .
•Implemented HR policies & incorporated the same in the H.R Manual.
•Maintained records of HR Department, required for ISO Audit.
•Prepared & forecasted department’s financial budget annually.
•Prepared reports related to company vehicles & conveyance allowance.

Compensation & Benefits:
•Conducted analysis & prepared reports for annual increments company wise.
•Handled employee’s performance appraisals (probation & annual)
•Analyzed employee performance by reviewing appraisal results.
•Generated increment letters for the employees through mail merge.

Payroll (SAP):
• Responsible for maintaining employee remuneration data for payroll.
• Handled 2000 workers payroll administration in SAP.
• Handled resignations, terminations and exit interviews.
• Maintained employee databases for loan, leave, air ticket booking, attendance and overtime.
• Prepared off cycle payments (leave salary, full and final settlements).
• Preparation of Payroll cash advices and bank transfer letters.
•Assigned new positions, promotion and transfer.
•Run time evaluation, simulation in SAP.
• Reconciliation of Payroll with previous month’s data.
•Update employee database modules regularly.
•Experience in Personnel Actions (PA40) like hiring, organization reassignment, transfer and full and final settlements.
• Worked as an end user and core team member for SAP (ERP) -HR during implementation.

Recruitment:
•In charge of pre-recruitment and post-recruitment processes.
•Sourced for resumes on the job portal and company database.
•Maintained relation with overseas recruiters and online recruitment agents for the manpower requirements.
•Maintained contact list of regional and overseas recruitment agencies and updating it for reference purpose.
•Identified profiles, screening, short-listing as per the required parameters and sending call letters.
•Arranged for interviews- telephonic or face to face and placing advertisements locally as well as internationally.
•Assisted the manager in drawing up employee packages.
•Prepared weekly recruitment tracking report and updating concerned managers about the candidates in pipeline.
•Conducted reference checks for employees (oral and written).
•Prepared Offer Letters and follow-up with candidates.
•Arranged for new joiners travel arrangements and pick-ups.
•Arranged initial hotel accommodation for expatriates.
•Coordinated joining formalities.

Legal:
•Coordinated with the PRO of the organization for Legal issues.
•Collect documents to apply for employment/visit visas.
•Ensure arrival of visas within the stipulated time frame.

Performance Management:
•Coordinated appraisal for the staff (Mid-tem, probation and annual).
•Analyzed employee performance by reviewing Appraisal results.
•Prepared reports for Annual Appraisals department wise.
•Prepared Confirmation Letters.
•Conduct analysis and make reports for annual increments company wise.

Administration:
•Structured various HR Forms.
•Coordinated for resignations and terminations, exit interviews and ensured smooth handover.
•Arranged medical insurance for all employees in the group.

•Attend incoming calls, addressing customer queries and complaints, greeting visitors.
•Maintained appointment calendar, scheduling appointments and meetings.
•Typed business correspondence.
•Prepared quotations and arranging office stationery.
•Received and sorted mails.
•Prepared and maintained files and records.

•Attend incoming outgoing calls, maintaining files & preparation of quotations and invoices.
•Contacted shipping lines for FCL & LCL rates. Contact airlines for rates and flight schedule.
•Co-ordinate overseas agents for import and export shipments.
•Prepared export documents.
•Checked emails from customers and agents.