Operations Supervisor (HR & Administration)
Safari Group
Total years of experience :13 years, 11 Months
Schedule and co-ordinate meetings, appointments, and events.
Responsible for arranging & conducting interview for project.
Conducts periodic meetings with subordinates for reviewing progress and workflow, discusses their suggestions and taking suitable actions accordingly.
Responsible to deal with Royal Guards for security badges & gate passes.
Coordinating with Client (Royal Protocol) for invoicing & other issues.
Responsible to review & approve or reject employee’s vacations & resignations through MENAME portal.
Responsible to review & approve or reject purchase requestion through Dynamix AX 365 portal.
Responsible for petty cash, receiving/submission invoices & request cash refund/advance through Dynamix AX 365 portal.
Handle all information in a confidential manner.
Gathering information for reporting purposes.
Assisting department heads & supervisors in handling employee issues and assist them in counseling employees, conducting evaluations, staff training and problem solving.
Conducted exit interviews to ascertain resignation reasons and advised concerned managers accordingly, Collated exit interviews reports for management review/approval.
Responsible to coordinate with requirement team to fill vacant positions.
Assisted with Payroll department for salary processing.
Contributed to the development and delivery of performance management, training manuals, policies, and procedures.
Organized and delivered orientation or induction programs for fresh recruits and HR specific updates.
Maintaining day to day status of incoming and outgoing correspondence between client, consultant, and subcontractors.
Tracking and monitoring records management, employee’s attendance, leaves, final settlements, resignation or vacations and reporting in case of any discrepancy.
Accurate filing of project correspondence, reports, maintain and manage existing filing register with relevant codes and reference numbers.
Preparing daily/weekly/monthly Report.
Plan the use of human resources. Organize recruitment and placement of required staff. Establish organizational structures. Delegate tasks and accountabilities. Establish work schedules. Supervise staff. Monitor and evaluate performance.
Responsible for maintaining office records by comprehensive filing system as per the company procedure.
Schedule and co-ordinate meetings, appointments, and events.
Responsible for arranging & conducting interview for project.
Conducts periodic meetings with subordinates for reviewing progress and workflow, discusses their suggestions and taking suitable actions accordingly.
Responsible to deal with Royal Guards for security badges & gate passes.
Coordinating with Client (Royal Protocol) for invoicing & other issues.
Responsible to review & approve or reject employee’s vacations & resignations through MENAME portal.
Responsible to review & approve or reject purchase requestion through Dynamix AX 365 portal.
Responsible for petty cash, receiving/submission invoices & request cash refund/advance through Dynamix AX 365 portal.
Handle all information in a confidential manner.
Gathering information for reporting purposes.
Assisting department heads & supervisors in handling employee issues and assist them in counseling employees, conducting evaluations, staff training and problem solving.
Conducted exit interviews to ascertain resignation reasons and advised concerned managers accordingly, Collated exit interviews reports for management review/approval.
Responsible to coordinate with requirement team to fill vacant positions.
Assisted with Payroll department for salary processing.
Contributed to the development and delivery of performance management, training manuals, policies, and procedures.
Organized and delivered orientation or induction programs for fresh recruits and HR specific updates.
Maintaining day to day status of incoming and outgoing correspondence between client, consultant, and subcontractors.
Tracking and monitoring records management, employee’s attendance, leaves, final settlements, resignation or vacations and reporting in case of any discrepancy.
Accurate filing of project correspondence, reports, maintain and manage existing filing register with relevant codes and reference numbers.
Preparing daily/weekly/monthly Report.
Plan the use of human resources. Organize recruitment and placement of required staff. Establish organizational structures. Delegate tasks and accountabilities. Establish work schedules. Supervise staff. Monitor and evaluate performance.
Responsible for maintaining office records by comprehensive filing system as per the company procedure.
New Arrivals - Cash advance, induction, orientation, contract preparation/signing & joining reports preparation.
Processing Payroll administration, distribution and maintaining record for the same.
Schedule and coordinate meetings, appointments and travel arrangement for managers.
Provide general administrative and clerical support including mailing, scanning, faxing and copying to the management.
Prepare and modify documents including correspondence, reports, drafts and memos.
Coordinate with the PRO on all work permit and visa related issues.
Obtain relevant approval on leave application / resignations / forwarding to accounts and PRO for further action.
Maintain employee records and updating of employee master data.
Enhance the current onboarding and induction program for new hires and international transfers.
Issuing and receiving the passports of employees as per the company procedure and update in the system (ERP) and serialize in the safe box.
Serve as a point of contact for employee queries regarding HR policies & programs.
Provide assistance to employees who require medical help.
Responsible for maintaining office records by comprehensive filing system as per the company procedure.
Handling the Imprest cash for Admin expenses, maintaining records for the same and submit to Account Department with original invoices for settlement.
Coordinating with Recruitment team in the mobilization and demobilization of overseas and local employees.
Scheduling interviews & on-boarding of candidates.
Ticket purchasing for employees and preparing LPO’s (Local Purchase Orders) for the same.
Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.
Perform data entry and scan documents.
Assist in resolving any administrative problems.
Answer calls from different sites regarding their inquiries.
Prepare and modify documents including correspondence, reports, drafts, memos and emails.
Schedule and coordinate meetings, appointments and travel arrangements for managers.
Creating Notification with ref.
Releasing Notification and Creating Del Order with ref.
Releasing Del Order with Ref.
Closing Notification.
Closing Del Order.
Weekly reporting analysis of notification & delivery order to Div. Manager.
Creating daily punching report of contract labour with ref.
Creating punching card with ref.
Meeting with Contractor's.
Daily report to H.R.Manager and G.M.
Creating monthly salary report of contracts labour.
Check payment bills of contracts labour & deduction etc.
Checking the mails & replying to them as per the Boss Ad-wise.
Daily, weekly & monthly sending various report to HR manager & management.