Sajid Pathan

•Oversee daily operations of the HR and Administration department, ensuring efficient execution of processes and compliance with policies.
•Develop and implement HR policies, procedures, and systems in line with company strategy and local labor laws.
•Conduct performance appraisal processes, ensuring fairness and consistency across teams.
•Address complex employee relations issues, such as grievances, disciplinary actions, and conflict resolution, fostering a positive work environment.
•Conduct investigations, prepare reports and share them with the team concerned along with recommendations for action.
•Manage HR information systems (HRIS) to ensure accurate data, efficiency, and accessibility.
•Collaborate with senior HR leadership to design and implement HR strategies aligned with organizational goals.
•Conduct site visits to address employee queries and ensure employee engagement.
•Oversee the Government Relations (GR) team for employee documentation (Iqama, visas, final exits).
•Ensure HR documentation is accurate, confidential, and up to date.
•Supervise administrative staff and ensure service quality and compliance.
•Coordinate with procurement, finance, and project teams for operational support.
•Supervise HR operations including on boarding, employee records, contract administration, and off boarding processes.

• Effectively implement organizational policies and procedures across all departments.
• Provide comprehensive guidance and support to managers and employees on HR matters,
including employee relations, performance management, and disciplinary actions.
• Prepare and issue employment agreements to new hires, ensuring signatures are obtained and
HR records are maintained accurately.
• Conduct exit interviews, analyze trends, and recommend actionable improvements to the HR
Manager.
• Maintain accurate records for employee attendance, leaves, and performance evaluations.
• Manage and post approved requests for annual, sick, and emergency leaves for employees.
• Compile and prepare monthly attendance, overtime, and allowance reports, submitting them
to payroll for timely processing.
• Update and maintain all HR trackers, sharing updates with senior management as required.
• Organize and file documents systematically, ensuring employee records are up-to-date and
well-maintained.
• Draft and prepare HR-related notices, communications, and official letters as needed.
• Generate and submit regular reports on HR activities to senior management.
• Monitor and finalize employee financial claims promptly and accurately.
• Foster a positive and inclusive working environment for all employees.
• Address employee inquiries about HR policies and procedures with efficiency and
professionalism.

• Schedule and coordinate meetings, appointments, and events efficiently.
• Arrange and conduct interviews for project-specific hiring needs.
• Conduct periodic meetings with subordinates to review progress, discuss workflow, and
address suggestions with appropriate actions.
• Liaise with the Royal Guards to manage security badges and gate passes.
• Coordinate with the Client (Royal Protocol) for invoicing and resolving related issues.
• Review and approve or reject employee vacation and resignation requests through the
MENAME portal.
• Manage purchase requisitions by reviewing and approving or rejecting them through the
Dynamix AX 365 portal.
• Oversee petty cash, process invoices, and handle cash refunds or advances via the Dynamix
AX 365 portal.
• Maintain confidentiality while handling sensitive information.
• Compile and analyze information for reporting purposes.
• Assist department heads and supervisors in resolving employee issues, counseling,
conducting evaluations, staff training and problem solving.
• Conduct exit interviews to determine resignation reasons, provide feedback to managers, and
prepare reports for management review.
• Collaborate with the recruitment team to fill vacant positions promptly.
• Support the Payroll department in salary processing tasks.
• Contribute to developing and implementing performance management systems, training
manuals, policies, and procedures.
• Organize and deliver orientation and induction programs for new recruits and provide updates
on HR-specific matters.
• Manage daily incoming and outgoing correspondence between clients, consultants, and
subcontractors.
• Track and monitor records management, employee attendance, leaves, final settlements,
resignations, and vacations, reporting any discrepancies.
• Maintain accurate filing of project correspondence and reports while updating the filing
register with relevant codes and references.
• Prepare and submit daily, weekly, and monthly reports.
• Plan and optimize the use of human resources by organizing recruitment, establishing
organizational structures, delegating tasks, and setting work schedules. Supervise staff
performance and provide evaluations.
• Ensure proper maintenance of office records by adhering to the companys comprehensive
filing procedures.

• Manage onboarding processes, including cash advances, induction, orientation, contract
preparation/signing, and preparation of joining reports.
• Enhance and implement onboarding and induction programs for new hires and international
transfers.
• Maintain and update employee records, including employee master data.
• Issue and receive employee passports per company procedures, updating records in ERP
systems and secure storage.
• Oversee payroll administration, including distribution and maintaining accurate records.
• Process approvals for leave applications, resignations, and coordinate with Accounts and PRO
for further action.
• Assist employees with medical support and healthcare requirements.
• Serve as a point of contact for employee queries regarding HR policies and programs.
• Coordinate with the PRO for work permit and visa-related matters.
• Support the Recruitment Team with the mobilization and demobilization of local and overseas
employees.
• Schedule interviews and oversee candidate onboarding.
• Schedule and coordinate meetings, appointments, and travel arrangements for managers.
• Provide administrative support, including mailing, scanning, faxing, and document preparation
(correspondence, reports, drafts, memos).
• Maintain comprehensive filing systems in compliance with company procedures.
• Handle imprest cash for administrative expenses, maintain records, and submit original
invoices to Accounts for settlement.
• Manage ticket purchasing for employees and prepare Local Purchase Orders (LPOs).

• Provide comprehensive administrative and clerical support, including managing mail, scanning, faxing, and
copying for management.
• Perform data entry tasks and ensure accurate documentation by scanning and organizing records.
• Assist in addressing and resolving administrative issues efficiently.
• Handle inquiries and respond to calls from various sites, ensuring prompt and accurate communication.
• Prepare and edit various documents, such as correspondence, reports, drafts, memos, and emails.
• Schedule and coordinate meetings, appointments, and travel arrangements for managers to ensure seamless
planning.
• Creating notifications and releasing them with appropriate references.
• Generating and releasing delivery orders based on references.
• Closing notifications and delivery orders upon completion.
• Conduct weekly analysis and reporting of notifications and delivery orders to the Divisional Manager, providing
actionable insights.

• Preparing daily attendance and punching reports for contract labors.
• Generating and issuing punching cards as per requirements.
• Conducting regular meetings with contractors to ensure smooth operations and compliance.
• Submitting daily reports to the HR Manager and General Manager.


• Preparing and submitting weekly and monthly reports on labor and related activities to the HR Manager and
management.
• Preparing monthly salary reports for contract labor.
• Verifying payment invoices, including deductions and other adjustments.
• Monitoring emails and responding to them based on management’s directions.
• Ensuring timely submission of all necessary reports and documentation to the HR department and management.

Attendance & payroll support
for contract labor - HR documentation, reporting, and compliance - Administrative coordination and
office support