sajid sayeed

Event Management

 Coordinate details of events such as conferences, weddings, anniversaries, charity events, surprise parties, trade shows, sales meetings, business meetings, employee appreciation events and virtual events.
 Understanding Client Requirements, modification, brief & event objectives.
 Acting as a bridge between the Client and the Operation & Creative teams.
 Generating new business & repeat business from existing client, managing client relationship.
 Ensuring a good turnaround time & quality output.
 Creating cost estimations, negotiating with the client & Vendor & closing the deal.
 Understanding the marketing plan & budget guidelines for client negotiations.
 Participating in marketing strategies.
 Marketing Intelligence: Identifying and analysing competition and stay abreast with the latest trends.
 Maintaining a high level of visibility and act with the highest standards of customer care
 Implementation of an agreed events programme.
 When overseeing events and ensuring that each event runs in a timely and professional manner.
 Fully conversant with the conditions attached to the operating licenses and update with current regulations and legislation, ensuring that these are adhered to at all times
 Briefing about all events, ensuring they run smoothly, and all health and safety and insurance issues are covered
 Act as an escalation point for any customer or event related queries and or complaints.
 Consulting and leadership management to clients, working closely with key constituencies to ensure needs were met with clear, transparent communications while driving strategic objectives.
 Oversees the computing of costs for billing of special services and equipment rental charges.
 Prepares a variety of reports on security, staffing utilization, event-related crowd control, and risk management issues.
 Maintains regular and reliable attendance.
 Day to day team management

Event Planning

 Developing content for events
 Researching and liaising with high profile speakers
 Post event analysis
 Sourcing external suppliers
 Maintain and work within set budgets
 Pre and Post event reporting

Event Logistics

 Sourcing Venues
 Onsite Management
 Catering
 AV / Technical requirements
 Delegate registration
 Warehouse management including overseeing the delivery, storage and return of equipment and infrastructure within the sites
 Liaise and appoint suppliers and maintain good working relationships with existing contracted suppliers

Projects :

• Manchester Business school - Graduation Day & Gala Dinner,
• ADEC - Private School Conference,
• Sanofi Oncology - Exhibition,
• Avenue Mall - Eid Décor.

• Preparing Certified Financial Plan for All the events.
• Calculate budgets and ensure they are adhered to.
• Preparing and managing the budget for the entire event.
• Working closely with the designer.
• Finding, Coordinating and following up with vendors.
• Manage joint events with other Vendor including ensuring that contracts are drawn up as appropriate.
• Venue reconnaissance.
• Schedule speakers, vendors, and participants.
• Preparing a checklist & supervising the entire set up. Production & preparation for the event.
• Monitor event timelines and ensure deadlines are met.
• Ensured smooth organization of entire event.
• Organized for various resources for the event.
• Coordinated with other team members for ensuring on time completion of all preparation for the events.
• Monitoring and Tracking budgets.
• Planning and coordinating events (requirements definition meetings, establishing budgets and time, choice of location and suppliers, transfer service organization, accommodation in hotels, conducting practices and preparation of the necessary documentation).
• Planning event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations.

Total Recall (June 2009 - July 2013)

April-May 2013 Pepsi Indian Premier League, Sports Event Assistant Event Operation Manager

• Preparing and managing the budget for the entire event.
• Responsible for receiving warehousing, and distribution of goods for all areas
• Manage joint events with other Vendor including ensuring that contracts are drawn up as appropriate.
• Coordinated with recruitment agencies and other institutions for hiring staff such as Promoters, Hostess and securities for the event,
• Supervised the entire set up and preparation for the event.
• Attended to customer queries and complaints.
• Ensured smooth organization of entire event.
• Organized for various resources for the event.
• Managing crowd on the Match Day.
• Coordinate all events, documentation and requirements for Operation, Production and ensure that zero significant complaints from clients occur.

April 2013 Samsung Galaxy S4 Launch Events Operation Manager

• Be part of client meetings with team and decoding brief.
• Working closely with stand designers and contractors.
• Developing, implementing and managing event.
• Preparing delegate packs and promotional material.
• supervising & coordinate the activities of personnel, subcontractors & vendors;
• In charge of accommodation, schedules, travel, day plans and registration procedure
• Tailoring event to client requirements also suggesting what works best with creative ideas.
• Sourcing Venues.
• Monitoring and Tracking budgets.
• Responsible for revenue generation and also encouraging repeat business.
• Working closely with the fair organizers, stand designers and contractors.
• Responsible public external relations.
• Supervision and coordination of the activities of personnel, subcontractors
and suppliers.

Feb - March 2013 Global Connect Conference For Citrix Events Operation Manager

• Logistical organisation of global in-house events for up to 1800 delegates
• Organisation of Product Launches in London and Europe
• Sourcing Venues, AV Equipment and organising Catering Suppliers
• On site supervision of event and staff
• Seminars and Receptions
• Exhibitions and Fairs
• Co-ordinating up to 20 Conferences and Events on a Monthly basis
• Managing Security Issues for high profile clients
• Arranging Stage Sets and Audio Visual Equipment
• Assigned duties and responsibilities to staff for the operations stage
• Menu Planning
• Post Conference client liaison
• Prepared arrangement plans such as location and services to be provided such as catering, entertainment, transport, etc.

Dec - 2012 Annual Day For EMC2 Events Operation Manager

• Managing the logistics and external suppliers
• Line responsibility for 5 Conference co-ordinators
• Prepare and manage budget
• Personally looked after entire catering facilities at the event, such as menu planning, selection of the caterer, cost estimation, food counter set up for the event, etc.
• Coordinated with caterers and Event Managers for planning set up of the catering counter or food stall at the venue
• Visited the site for planning the layout for the event
• Assisted event organizers in arranging various facilities at the venue
• Coordinated with clients in following up with the arrangement requirements as specified by them, to avoid last minute changes
• Distributed advertising collaterals to various agencies and volunteers for distribution
• Ensured that all areas are appropriately marked
• Responsible for designing and installing sign boards on the route to the venue
• Organized for entertainment and other facilities such as public announcement systems, etc. at the venue
• Supervised the work of hired staff during the actual operations
• Worked in team with the entire event management team for ensuring effective coordination and successful execution and completion of the event